CM-10-10-210ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
City Manager Approval Summary Sheet
Consider a FY 2011 Certified Local Government Grant Application to be submitted to the
Texas Historical Commission for a Preservation Planning Project for the City of Round Rock
Item Caption: Downtown Master Plan Area.
Approval Date: October 22, 2010
Department: Planning and Community Development Department
Project Manager: Joelle Jordan, Senior Planner
Item Summary:
The Downtown Master Plan includes 653 parcels, including a National Register Historic District and 29 other
designated historic landmarks. The Plan includes recommendations for implementation pertaining to historic
preservation, including that the Historic Resources Survey (last completed in 1992) be updated for the Plan Area
prior to the adoption of a proposed Form -Based Code in development for the area.
In March 2010, the City contracted with McDoux Preservation, LLC to complete an update to the survey for an area
identified as "Phase I". This area contains 155 parcels in a predominately commercial area in the core of downtown.
The Phase I Project was completed and adopted by ordinance on September 23, 2010 as an addendum to the
Downtown Master Plan. The report recommends the continued preservation of all existing landmarks in the Phase I
area, as well as the designation of 14 new local landmarks.
The next portion of the project, "Phase II", pertains to the remaining 498 parcels in the study area. While the survey
and inventory were completed for the area, there was insufficient funding to complete an adoption process similar
to the Phase I process, now known as "Phase Ilb".
This Certified Local Government Grant would fund Phase Ilb, and a new phase identified as "Phase III". Phase Ilb
includes:
• A series of subcommittee meetings with members of the City Council and Historic Preservation Commission to
review recommendations by the consultant gathered from a survey of the Phase II area.
• Outreach and an open house for all property owners affected by the recommendations in Phase II.
• Recommendation of the Phase II survey and report by the Historic Preservation and Planning and Zoning
Commissions.
• Adoption of the Phase II survey and a report by ordinance by the City Council as an addendum to the 2010
Downtown Master Plan.
Phase III implements the recommendations from the Phase I and II reports. Phase III tasks include:
• Explore the "preserve and move" option for structures in areas where redevelopment will occur. The goal
would be to move but keep a certain limited number of valuable assets in the downtown area. This includes a
report on program costs and considerations, examples of programs from other communities, and amendments
to the preservation ordinance language that would allow this option. Other updates to the preservation
ordinance will also be considered if funding allows.
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
City Manager Approval Summary Sheet
• Conduct a series of work sessions and presentations with the Historic Preservation Commission, the Planning
and Zoning Commission, and City Council.
• Conduct public outreach activities to educate property owners within the Downtown Master Plan area on the
landmark/district designation process, and the responsibilities and benefits associated with Historic Overlay
Zoning.
Strategic Plan Relevance:
Goal 4.0: Improve the aesthetics, development and redevelopment quality, and
sustainability of the City.
Goal 2.0: Prevent Neighborhood Deterioration
Total project cost is $20,000. Grant request is for $10,000 and must be matched.
Cost: The match will consist of $5,000 cash and $5,000 in-kind donation of time.
The grant will be funded through the Texas Historical Commission. Cash match for
Source of Funds: grant is funded through the Historic Preservation Grant Budget (5470-100-14000).
Page 1 of 5
GRANT APPLICATION/PROPOSAL REVIEW FORM
2010
O Grants Coordinator
Laurie Born
.=� 671-2876
Submit completed form for all City Manager and City Council approvals.
Required to: a) submit a grant application b) accept a grant c) renew a grant d) change the budgeted amount of a grant
Department Name: Planning
Dept. Contact Person: Joelle Jordan
Dept. Directors Signature: Peter Wysocki
4.0 Improve City's aesthetics, development and
Departmental Goal #: redevelopment quality and sustainability
Strategic Plan -Priority Goal #: 2.0 Prevent neighborhood deterioration
For Finance Use ONLY
Deadline for GAPR Review:
Tag #:
Original Documents Received:
Grant Title & CFDA #: 2011 Certified Local Govt. Grant
Funding Agency/Department: Natl. Parks Service/Tx. Hist. Commission
Program Name: FY11 Certified Local Govt. Program
Grant Term Dates: 10/01/11 Through 09/30/13
Est. Award Amount $10,000
The CORR is a: Q Recipient ❑0 Sub -Recipient
Requested City Council or City Manager Approval Date: Oct. 22, 2010
Grant Application Deadline: Nov. 5, 2010
Brief project description
"Phase 11 Completion and Phase IIP" of a Downtown Master Plan Study Area Historic Resource Survey.
Finance Information
Is this a new program?
BUDGET SUMMARY
If yes, complete a New Program
Yes 0❑ No O Worksheet (see Tab 2)
Continuation . FYO9 CLG Brant Sae Fromm Chance tab
Fiscal Year
FY10.11
FY11-12
FY12-13
Total
Grant Amount
$ 10,000
$ 10,000
Required Match*
$ 10,000
$ 10,000
Staff Time
see below
$ -
Operational Expenses
$ -
TOTAL Costs
$ -
$ 20,000
$ -
$ 20,000
* Source of Required Matching $
$1 for $1 match required. Proposed $5K with
cash and $5K with staff time.
Performance Measures: (ist three)
1 Work sessions and presentations to the Historic Preservation Commission, P&Z Commission and City Council
2 Adoption of Phase II Historic Resources Survey
Proposed Grant -Funded
FTEs: ❑❑ N/A
TITLE
COST/YEAR
TOTAL:
GRANT -FUNDED MULTI-YEAR TOTAL:
RECURRING COSTS:
❑ Advanced Funds
Reimbursable Funds
E Yes, this is an "in-kind" service agreement.
0 If yes, have the departments providing services been contacted?
3
Implementation of Phases I and II Downtown Master Plan Historic Resources Survey
This is an ILA or MOU with: (names of collaborators)
This is a: (choose application type)
Competitive Application
CITYMANAGER/CITY COUNCIL
APPROOD
I V I CITY MANAGER:
NIA
0
21.
ern. r0d0-210
CITY COUNCIL:
DATE: k -22-i o
DATE:
REVISED 10/20/2010
Page2of3
Alf
Grant Application/Proposal Review Checklist (GAPR)
Grants Coordinator
Laurie Born
671-2876
Department Name: Planning
Dept. Contact Person: Joelle Jordan
Dept. Contact Phone #: 218-5422
[This grant requires cost sharing.
Amount: $ 10,000 Source: $5,000 from 5470 and $5,000 in-kind time
This grant requires a public hearing. Hearing required on/before:
Grant Coordinator Use Only
Last Updated:
Due to CC/CM:
In what measurable way does this project improve core services?
Meets a preservation program goal and assists in implementation
of preservation recommendations from Downtown Master Plan.
How does this project align with the City's strategic priorities?
4.0 Improve City's aesthetics, development and redevelopment quality
and sustainability
2.0 Prevent Neighborhood Deterioration
NOFA online @:
MAN.
ED
0
Yes No
D❑ E
EJ O
Is this project necessary to maintain ISO ratings or accreditation?
Was this project included in last year's Operating Budget?
Was funding for this project reduced or eliminated as part of the 3% budget reduction?
If the grant is not awarded, will the project or service be provided? If yes, how?
Not unless we receive funding from another source, which would most likely be grant - funded.
0 This grant is part of a larger project with multiple sources of funding. Discuss:
This project requires collaboration between multiple Departments. Discuss:
This project will require subcontract(s) or consultant(s). Discuss: The Phase I and Phase II a were completed by a qualified preservation consultant from
McDoux Preservation, LLC. Phase II b and Phase III will also require the hiring of a consultant.
If this is something other than a one-time purchase, or one -day project, identify each staff
person needed to accomplish the program objectives and the percent of time per month
needed for each (include accounting staff):
Title
Pay
Grade
The Department will request funding from the General Fund to continue the program when grant funding ends.
Est. $/Year
This project is considered a baseline program that must be continued with or without grant funding.
Est. $IYear
This is a pilot or demonstration program. There may be a need for a follow-up grant or supplemental
funding from the General Fund for the follow-up program.
Est. $/Year
This project requires collaboration between multiple Departments. Discuss:
This project will require subcontract(s) or consultant(s). Discuss: The Phase I and Phase II a were completed by a qualified preservation consultant from
McDoux Preservation, LLC. Phase II b and Phase III will also require the hiring of a consultant.
If this is something other than a one-time purchase, or one -day project, identify each staff
person needed to accomplish the program objectives and the percent of time per month
needed for each (include accounting staff):
Title
Pay
Grade
%
# of
months
Salary
Benefits
Total
Joelle Jordan
13
8
12
5,185.00
0.00
0.00
TOTAL
5,185.00
Q This project will require additional training not funded by the grant. Discuss:
QThis project requires special licensing/certifications. Discuss:
❑ This project requires travel not funded by the grant. Discuss:
Identify the source and amount:
If funded, this grant will require reporting to:
Agency Name
Milestone
Reports Due
Financial
Reports Due
Reporting System
Name
Texas Historical Comm.
Quarterly
Quarterly
REVISED 10/20/2010
Grant Application/Proposal Review Checklist (GAPR)
0 This project will require new equipment not funded by the grant.
Q This project will require additional training not funded by the grant.
Q This project requires special licensing/certifications.
pQ This project requires travel not funded by the grant.
Identify the source and amount:
0 This project will incur expenses for maintenance/operation/testing.
Identify the source and amount:
Discuss:
Discuss:
Discuss:
Discuss:
Discuss:
El This equipment is necessary to maintain ISO rating or accreditation. Discuss:
E The grant is supplying equipment rather than funding. Discuss:
0 This equipment will require an extended warranty or service agreement. Discuss:
0 The life -cycle for this equipment is less than 3 years. Discuss:
Q The funder has an ownership interest in the equipment. Discuss:
Does the Department already own this equipment or similar equipment? If so, describe the need for new/additional equipment:
Identify the vendor(s) that provided pricing for the equipment:
1 Name: Contact:
2 Name: Contact:
3 Name: Contact:
Website URL:
www.
www.
www.
COMMENTS: APPROVALS
Rfan area. Certs from
5470 auf a $5,000
s and work sessions. The
REVISED 10/20/2010
• • �' '`or S ee
Department # 14000
General Fund
Fiscal Year Implemented
Priority
Planning
2010-2011
Division # 000
Program Historic Preservation
# 0
Program Description & Justification (attach additional Daggs if needed).
Continuation of a project with completely distinct phases. Phase I integrated conducted a survey and produced a report for a commercial area in the Donwtown Master
Plan area, as recommended by the Downtown Master Plan. Phase Ila completed the survey portion for the rest of the Donwtown Master Plan area as recommended in the
Downtown Master Plan. Phase Ilb includes the adoption process of the report for Phase Ila. This grant would fund Phase lib and Phase III of the project. Phase III
includes the planning and implementation of Phases I and II. A budget for $5,000 of the required match has been set up in 5470. The $5,000 balance of the matching
funds will be an 'in-kind' match funded by allocating a portion of Joelle Jordan's position each month 12 -months for project oversight. Grants applied for change annually
depending on Historic Preservation Commission's goals and program needs. We are eligible to apply for this type of grant because we are a Certifed Local Government.
Performance Measurements
A consultant will be paid $14,000 to complete this project. To date, survey data has been collected for all properties in the Downtown Plan Study Area. A report has been
adopted by City Council for Phase I (concerns 155 properties in the predominately commercial area of downtown). A series of work sessions and adoption needs to occur
for the study area that was known as "Phase lib" of this project. The final step is to synthesize all of the information into a "Phase III" which entails implementation of the
recommendations in the Phase 1 and Phase Ila and Ilb adopted reports. See attached for measurements.
Identify performance measurements that will show how this new program
or other departments. Indicate measurement WITH and WITHOUT the
Performance Measurement
will provide an improvement
program changes.
Actual 2010
or benefit to your department,
Est. 2011
citizens
Proposed
Without
change
Proposed
With
change
See attached.
Division Goal(s) Affected
We cannot complete this project without historic preservation grant funds to hire a qualified consultant. This project is vital to the completion of the recommended actions
in the Donwtown Master Plan, which was adopted by City Council in 2010.
Total FTEs
C. '.. • AAA
0.00
Total Pro • ram
01
0I
Program Change Worksheet General Fund 14000 Planning
Division #
000
Program Historic Preservation
Fiscal Year Implemented 2010-2011
Note: Use a minus if a reduction is proposed Priority # 0
Contractual Services - 5200 Series
Acct. # Quantity / Description Amount
5216 Professional Services $
$ 0
$ 0
Total Contractual Services $
Materials and Supplies - 5300 Series
Acct. # Quantity / Description
Amount
$ 0
$ 0
$ 0
$ 0
Total Materials and Supplies $
Other Expenses - 5400 Series
Acct. # Quantity / Description
Amount
$ 0
$ 0
$ 0
Total Other Expenses $
Capital Outlay 6100 Series (Fill out Cap Otly Form)
Acct. # Quantity / Description Amount
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
Total Capital Outlay $
2010-2011
0
2010-2011
0
2010-2011
0
2010-2011
0
YR 2
$ 14,000 $
YR 2
$ 0 $
YR 2
0 $
YR 2
$ 0 $
1 YR3
YR 3
YR 3
YR 3
Pay Grade
PERSONNEL
FTE Position Title
Months Monthly Salary FTE
2010-2011
0.00
0
0.00
0
0.00
0
0.00
0
0.00
0
Subtotal FTES
0.00
0
Total Number of FTE Positions that will be filled by this Program (No. of Persons to be hired)
Temp Position Title(s)
YR 2 (12 mos) YR 3 (12 mos)
0 0
0 0
0 0
0 0
0 0
0.00
Months
Monthly Salary FTE 2010-2011
0.00
0
0.00
0
Subtotal Temp
0.00
0
Total Number of Temp Positions that will be filled by this Program (No. of Persons to be hired)
Hours Hourly Rate
Overtime of OIx 1.5
Elig. Pers No. of Weeks
Standby ( 01 01x 30
FICA (Equals Total Salaries x 0.0765)
Insurance (Equals No. of Mos. x $695)
TMRS (Equals Total Salaries x 0.13)
Workers' Comp. 1 0.001691X Total Salaries
TWC (Unemployment) 0.00 Persons x $9000 x .015
TOTAL PERSONNEL COSTS
0
0
0
0
0
0
0
YR 2 (12 mos)
0
0
0
0.00
0
0
0
0
0
Total Program Costs/Savin.s
0
0)
14,000
YR 3 (12 mos)
0
0
0
0
0
0
Performance Measures for Preservation Planning Project for City of Round Rock Downtown Master Plan
area:
A consultant will be hired to continue with this project. To date, survey data has been collected for all
properties in the Downtown Plan Study Area. A report has been adopted by City Council for Phase I
(concerns 155 properties in the predominately commercial area of downtown). A series of work sessions
and adoption needs to occur for the study area that was known as "Phase II" of this project. The final
step is to synthesize all of the information into a "Phase III" which entails implementation of the
recommendations in the Phase I and Phase II adopted reports.
The following performance measures have been developed to keep this part of the project on schedule
and aligned with the scope of work:
• A qualified consultant will be hired to complete the work associated with this project. Without
grant we cannot complete the project. There are certain qualifications necessary that a
consultant must have to complete survey work.
• The awarded Consultant shall make use of and conform to existing preservation program
materials, City Ordinances, the 1992 resources inventory, and the most current Downtown Master
Plan documents as resources during the development of this project. Without this, we cannot
integrate Phase II into the Downtown Plan document, as was done in the adoption of Phase I.
• The product of Phase II adoption will result in information to be used to align preservation goals
for pre -1 960 properties in the context of the Downtown Master Plan. This will be done by
analyzing all architectural data and relevant archival source materials necessary to evaluate
resources and define property types that exist within the survey area, as well as synthesizing
primary data collected in the survey and produced in the reports by the Consultant. Without this,
we cannot integrate Phase II into the Downtown Plan document, as was done in the adoption of
Phase I.
• The report for phase II will be modified. The goal of the report shall be to identify architectural
styles in the Phase II area (which contains several sub -areas), identify those properties which are
significant in the Phase II area, identify any potential historic districts in the Phase II area, and
identify considerations for future action and identify areas that warrant future study. Without the
adoption of Phase II, we will not be able to implement the recommendations in the report.
• Prior to adoption of the phase II report, work sessions and public outreach will be conducted that
is similar to the Phase I pre -adoption process. Without work sessions, we cannot be sure that the
recommendations in the report are vetted.
• Recommendations for future planning study and considerations for future action that should be
discussed in future preservation planning efforts in the downtown plan study area for Phase III of
the project. The implementation activities of Phase III will be the direct result of the
recommendations included in the Phase I and Phase II adopted reports. Without Phase III
funding, we cannot complete the implementation portion of this project.
• Deliverables will be specifically defined in the Consultant's contract. Without specific deliverables
defined, we cannot ensure that we will have all of the tools needed to implement the historic
preservation recommendations associated with the Downtown Master Plan.
TEXAS HISTORICAL COMMISSION
CERTIFIED LOCAL GOVERNMENT SUBGRANT
FISCAL YEAR 2011 GRANT PRE -APPLICATION FORM
Deadline for submission is November 5, 2010
Please fill out this section completely and use only the space provided below.
NAME OF PROPOSED PROJECT: Preservation Planning Project for City of Round Rock Downtown Master
Plan Area
CERTIFIED LOCAL GOVERNMENT NAME: City of Round Rock
Responsible for
CONTACT INFORMATION: PROJECT MANAGE
Responsible for
Organization Name
.._. ..
City of Round Rock
. ,v. / .� Irl,-.I.,-,VLIVILIN 1
City of Round Rock
Contact Person
Joelle Jordan
Vickie Moreno
Address
301 W. Bagdad, Suite 210
301 W. Bagdad, Suite 210
City 1 State I Zip
Austin TX 78664
Austin TX 78664
Telephone 1 Fax
512-218-5422 512-218-3286
512-218-5415 512-218-3286
Email
jjordan@round-roc• k.tx.us
vic@round-rock.tx.us
Chair of Local Commission
POLITICAL CONTACTS: (City Bnarrl if City nr (H( if r`ni v
Chief Elected Official
Contact Person
j —. —.._ .. _.......,/
Jerry Hodges
v.... s,' „ „,.,, v( vvuiILy JUUI9C 11 Levu! ay)
Alan McGraw
Address
City of Round Rock, 301 W. Bagdad, Ste. 210
221 E. Main Street
City 1 State I Zip
Round Rock TX 78664
Round Rock TX 78664
Telephone 1 Fax
512-417-1724 512-218-3286
512-218-5403 512-218-7097
Email
jhodges2@austin.rr.com
mayormcgraw@round-rock.tx.us
FUNDING REQUEST:
Grant Funds
Requested:
$10000
Matching
Funds:
$10000
Total Project
Cost:
$20000
PROPOSED PROJECT TYPE (check one that applies):
❑ Archeological Project
® Preservation Planning Project
D National Register Nomination(s)
❑ Design Guidelines
❑ New ❑ Update Existing
D Survey/Inventory Project Approx. Acreage:
❑ New ❑ Update Existing
❑ Historic Preservation Plan or Element/Chapter of Comprehensive Plan
❑ New ❑ Update Existing
❑ Preservation Ordinance or By-laws
O New 0 Update Existing
❑ Construction/Development Project
❑ Education & Outreach
❑ Research & Development
❑ Preservation Travel/Training**
** Priority given to CLGs hosting regional
preservation -related workshop
CERTIFIED LOCAL GOVERNMENT SUBGRANT
FY2011 Grant Application Narrative Template
NAME OF PROPOSED PROJECT: PRESERVATION PLANNING PROJECT FOR CITY OF ROUND ROCK DOWNTOWN
MASTER PLAN AREA
CERTIFIED LOCAL GOVERNMENT NAME: CITY OF ROUND ROCK
In 3 pages or less, clearly and concisely provide a brief typewritten description of the proposed project as it relates to
items 1 through 3 below using the following section headings, and provide the content requested for each section in the
brief but thorough narrative. Please provide attachments separately.
1. PROJECT SUMMARY (15 POINTS TOTAL).
Summarize in a paragraph the overall purpose of the proposed project. A more detailed description will be completed
under Project Scope. Be sure to indicate how long the CLG has been in the program; if the CLG is current in its
annual program requirements; and if the CLG has received a previous grant within the past two (2) years.
See attached.
2. PROJECT SCOPE (70 POINTS TOTAL). Be sure to answer the questions for each section below within the
narrative:
■ PROJECT NEED (20 points): Does the application demonstrate a clear understanding of the identified
preservation need? Is the need relevant to the local government's preservation program? How necessary are
CLG funds in order to accomplish the proposed project? How does the project benefit the community? Is the
stated need verifiable with documented factual information?
See attached.
• PROJECT OBJECTIVES (20 Points): What activities will be necessary to complete the proposed project?
How effective does the proposed project address the identified needs? Are the project objectives quantifiable?
Who will be responsible for doing the work and were resumes provided? Is the proposed timeline or schedule
reasonable?
See attached.
■ SIGNIFICANCE AND IMPACT (10 Points): Does the project involve a threatened or potentially
threatened resource? Will the project result in a National Register nomination or Survey/Inventory? Does the
project directly address a deficiency in the local preservation program? Does the project address or benefit an
underrepresented group within the community? How well will the project develop historic contexts or educate and
inform broad sectors of the public?
See attached.
• BUDGET AND COST EFFECTIVENESS (10 Points): Is the proposed budget consistent with the
planned objectives? Are the costs reasonable and sufficient to successfully accomplish the project? What is the
applicant source and commitment of matching funds? Does the application clearly indicate how all of these
figures were calculated? Is the proposed project the most cost effective way of addressing those needs?
See attached.
• PUBLIC INVOLVEMENT AND DELIVERABLES (10 Points): How will the public be involved in the
proposed project? How will the final product(s) be made available to the public? What product(s) will be delivered
from the project and will the product(s) be in draft or final adopted form? How will the product(s) be used by the
local government?
See attached.
3. STATEWIDE COMPREHENSIVE PRESERVATION PLANNING PROCESS (15 Points Total):
Demonstrate that project and methods are clear and appropriate to achieving project objectives.
• LEADERSHIP/TEAMBUILDING (3 points): Develop and sustain exceptional leadership qualities in both
public and private preservation organizations in the state of Texas.
Example: Hosting an educational training/workshop for the general public and local staff and/or preservation
commissioners.
See attached.
• VISION/PLANNING (3 points): Advocate a preservation vision at state, regional and local levels.
Example: Development of a city or county -wide long-range preservation plan or strategic preservation
planning chapter of a local comprehensive or master plan by a qualified consultant.
See attached.
• EDUCATION/AWARENESS (3 points): Create a statewide awareness, appreciation and effective
utilization of historic preservation.
Example: Expand an existing city website or creation of a walking tour to highlight the historical context and/or
contributions to preservation made by an underrepresented constituent group within the community.
See attached.
• RESOURCE IDENTIFICATION, PRESERVATION AND INTERPRETATION (3 points):
Develop programs that identify, preserve and interpret historic resources.
Example: Prepare, publish or update city or county surveys, design guidelines, ordinances and/or
preservation plans.
See attached.
• RESOURCE DEVELOPMENT (3 points): Develop and secure fiscal and human resources to accomplish
preservation in Texas.
Example: Projects that can foster a city or county's ability to develop local financial incentives and/or broaden
diversity among the local constituents within the community.
See attached.
ACKNOWLEDGEMENTS - By checking below the applicant acknowledges:
® This request must be submitted (via email or US mail) to the Texas Historical Commission no later than
5 p.m. on November 5, 2010 in order to be considered.
• Consideration for funding is based on the demonstrated need, a compelling explanation of how the expanded project
scope of work will benefit the CLG, and the applicant's ability to match the funds being requested.
® Commencement of grant -funded work may not begin prior to receipt of a completed grant agreement by the THC and
participation in a grant orientation meeting (if applicable).
Z The chief elected official of the CLG is aware of this application and supports the proposed project. (This information
will be verified by the THC.)
® For requests involving construction projects, the property owner will be required to file a preservation easement for
the property that will run with the land for a specific period of time based upon the amount of the final grant award.
® The applicant hereby acknowledges that the information provided on this application is accurate to the best of their
knowledge.
APPLICANT'S CERTIFICATION: Application must be^signed by }legal CLG representative.
SIGNATURE: it ,I 1 ' TITLE: „-t4' ?Qr Ptanjt/L I DATE: 16 - /6
CLG a-l-tk #,q
Certified Local Government Subgrant - FY2011 Grant Application Narrative Attachment
City of Round Rock: Preservation Planning Project for City of Round Rock Downtown Master Plan Area
1. Project Summary
The City of Round Rock adopted a Downtown Master Plan in June 2010. The Plan Area includes 653
parcels, including a National Register Historic District and 29 other designated historic landmarks. The
Plan includes recommendations for implementation pertaining to historic preservation. It recommends
that the Historic Resources Survey (last completed in 1992) be updated for the Plan Area prior to the
adoption of a proposed Form -Based Code in development for the area. Since significant redevelopment
is envisioned downtown, identification of historic resources should occur immediately. Some phases of
this preservation planning project have already occurred, but several tasks still need to be completed and
will require additional funding (see scope project objectives for details).
2. Project Scope
Project Need: This Preservation Planning project is the first step in implementing the preservation
recommendations outlined in Round Rock's recently adopted Downtown Master Plan. At the October
Historic Preservation Commission Meeting, the Commission adopted goals for FY 2011, in which they
added new goals pertaining to the implementation of the Downtown Master Plan. Additional funding is
necessary to complete the project for the entire Downtown Plan area (see project objectives section),
and completion of the project will benefit the community by identifying those properties that merit
preservation prior to the redevelopment of the downtown area. The stated need is verifiable in the
adopted Downtown Master Plan, Historic Preservation Commission Goals, and Phase I survey report (see
below for details on the Phase I report).
As mentioned, certain phases of this planning project have been completed. In March 2010, the City
contracted with McDoux Preservation, LLC to complete an update to the survey for an area identified as
"Phase I". This area contains 155 parcels in a predominately commercial area in the core of downtown.
Given funding limitations, this area was selected as the first phase because the City anticipates that it will
see redevelopment pressure first. The Phase 1 Project was completed and adopted by ordinance on
September 23, 2010. After the survey was completed for all parcels, the adoption process included:
• A series of subcommittee meetings with members of the City Council and Historic Preservation
Commission to review recommendations by the consultant upon completion of the survey
• Outreach and an open house for all property owners affected by the recommendations in this phase
• Recommendation by the Historic Preservation and Planning and Zoning Commissions
• Adoption of the survey and a report by ordinance by the City Council.
The report recommends the continued preservation of all existing landmarks in the Phase 1 area, as well
as the designation of 14 new local landmarks.
The next portion of the project was called "Phase Ila" and pertains to the remaining 498 parcels in the
study area. While the survey and inventory was completed for the area, there was insufficient funding to
complete an adoption process similar to the Phase I process, now known as "Phase Ilb".
Project Objectives: This CLG grant would fund Phase Ilb, and a new phase identified as "Phase III". Phase
Ilb includes:
1
• A series of subcommittee meetings with members of the City Council and Historic Preservation
Commission to review recommendations by the consultant gathered from a survey of the Phase II
area.
• Outreach and an open house for all property owners affected by the recommendations in Phase II.
• Recommendation of the Phase II survey and report by the Historic Preservation and Planning and
Zoning Commissions.
• Adoption of the survey and a report by ordinance by the City Council as an addendum to the 2010
Downtown Master Plan.
Phase III entails the implementation of recommendations from the Phase I (already adopted) and Phase
II (not yet adopted) reports. The specific tasks of the Phase III project include:
• Explore the "preserve and move" option for structures in areas where redevelopment will occur.
The goal would be to move but keep a certain limited number of valuable assets in the downtown
area. This includes a report on program costs and considerations, examples of programs from other
communities, and amendments to the preservation ordinance language that would allow this option.
Other updates to the preservation ordinance will also be considered if funding allows.
• Conduct a series of work sessions and presentations with the Historic Preservation Commission, the
,Planning and Zoning Commission, and City Council.
• Conduct public outreach activities to educate property owners within the Downtown Master Plan
area on the landmark/district designation process, and the responsibilities and benefits associated
with Historic Overlay Zoning.
As these new phases are part of the same overall preservation planning project, the City anticipates
working with McDoux Preservation, LLC. Once funding in acquired, the project can begin immediately,
with a proposed completion of September 30, 2011. Based on the 6 -months it took to complete Phases 1
and Ila, the timeline for the completion of Phases Ilb and III are reasonable.
Significance and Impact: As mentioned above, the Downtown Master Plan area proposes significant
redevelopment, so many older resources may potentially be threatened. The benefit of completing this
preservation planning project is to ensure preservation of properties in the downtown area for future
generations to enjoy. In addition, because the City is receiving more attention in its downtown, where
about 80% of the eligible or designated properties are, the preservation of resources is creating a certain
"feel" for the downtown area that can continue if these buildings are preserved into the future.
Budget and Cost Effectiveness: Based on conversations with the consultant that completed Phases I and
Ila, the tasks outlined in Phases Ilb and III outlined in the scope above are consistent with the proposed
budget. Given the amount of work that needs to be done, and the limitations imposed by the Planning
Department's workplan for FY 2011, the proposed project and hiring a consultant is the most cost-
effective way to complete this project. Additionally, there will be a significant number of in-kind hours
required by City Staff, the Historic Preservation Commission, the Planning and Zoning Commission, and
City Council to complete this project.
Public Involvement and Deliverables: The public is involved in this project in a number of ways. They
were heavily involved in the development of the Downtown Master Plan. In Phases I and Ila of this
preservation planning project, they were represented by the Commissions and City Council in the
2
adoption of the Phase I report. The public was also able to comment at the various public meetings
during a series of public hearings associated with the survey and report adoption. Those in the study
area for Phase I were also invited to an open house to comment on the survey and report and ask
questions of the consultant and City Staff. The process of public involvement will be the same for Phase
IIb for the adoption of the Phase 11 survey and report. Public involvement for Phase III will consist of a
series of public outreach activities to discuss new local landmark designation and public hearings
required for ordinance amendments. The public has been informed of this project through the City's
website. Currently, the Phase I survey and report are available in their entirety at the Planning and
Community Development Department of the City and on the City's website at:
http://www.roundrocktexas.gov/home/index.asp?page=1751.
Deliverables for the new Phase lib and Phase III project components will include:
• An appendix to the existing draft Phase II report, noting changes to the report that resulted from
work session activities and recommendations.
• Historic Preservation Commission, Planning and Zoning Commission and City Council minutes and
ordinance for the adoption of Phase llb, along with a copy of the consultant's presentation notes and
PowerPoint slides.
• A report on proposed amendments to the preservation ordinance.
• A report on the "preserve and move" program with ordinance.
• A final project report on implementation process, including public outreach and local designation
status.
3. Statewide Comprehensive Planning Process
Leadership/Teambuilding: This preservation planning project will provide direction for the Historic
Preservation Commission in their responbilities for implementation of the Downtown Master Plan. It
also provides an opportunity for the Planning and Zoning Commission and City Council to understand
proposed preservation policies and recommendations associated with the Downtown Master Plan.
Vision/Planning: This project creates a series of preservation recommendations for the Downtown
Master Plan area that are adopted by ordinance as an addendum to the Plan.
Education/Awareness: Public outreach will educate property owners within the Downtown Master Plan
area on the landmark/district designation process, and the responsibilities and benefits associated with
Historic Overlay Zoning.
Resource Identification, Preservation and Interpretation: Through updated surveys of the Downtown
Master Plan Study area, the City has identified a number of significant properties that should be
preserved in the study area. By adopting the Phase II report and survey and working to designate those
landmarks that are recommended for designation in that report and the Phase I report, the City will
potentially be adding a number of properties in the City that are locally designated.
Resource Development: Amending the preservation ordinance, and working on a program to preserve
structures that would otherwise be demolished for redevelopment of the downtown, this project would
foster the City's ability to maintain and preserve its older building stock in the face of significant
redevelopment.
3
CERTIFIED LOCAL GOVERNMENT SUBGRANT
FY2011 Grant Budget Worksheet
NAME OF PROPOSED PROJECT:
MASTER PLAN AREA
PRESERVATION PLANNING PROJECT FOR CITY OF ROUND ROCK DOWNTOWN
CERTIFIED LOCAL GOVERNMENT NAME: CITY OF ROUND ROCK
BUDGET
GRANT
LOCAL
LOCAL
TOTAL
ITEM
FUNDS
CASH
IN-KIND
COSTS
Consultant Fees -
$10,000
$4,000
$14,000
Preservation
Consultant
Project Leader
$3,300
$3,300
Planner Technician -
$500
$500
Web & Graphics
Support
Office Manager -
$200
$200
Expense Reporting
Commissions and
$1,000
$1,000
Council Meetings
and Worksessions
Administrative Fees -
$1,000
$1,000
Printing, Copying,
and Public Notices
TOTALS
$10,000
$5,000
$5,000
$20,000
Please complete the attached budget form and provide any supplemental information
necessary to confirm or support the issues described above.
Proposed projects can use a local cash match for grant monies budgeted on a one-to-one (dollar for dollar) match equal
to a 50-50 ratio for the total cost of the project. Proposed projects utilizing all or partial match of verifiable in-kind services
and/or goods may also qualify as long as the local match equals a 50-50 ratio for the total cost of the project. The Texas
Historical Commission (THC) reserves the right to fund grant requests in part or in full based on the review criteria
outlined in the application manual, and the amount of federal funding available. Final decisions will also take into
consideration the annual performance of each CLG applying for assistance. Only non-federal monies may be used as a
matchwith the exception of Community Development Block Grants (CDBG).
CERTIFIED LOCAL GOVERNMENT SUBGRANT
FY2011 Grant Application
EXPECTED PRODUCTS OF AN EDUCATIONAL PROJECT FUNDED WITH A CLG GRANT
RECOGNITION must be provided in all publications. Photographs and drawings should be credited to the artist or lender.
The local government's involvement must be adequately acknowledged. Recognition, as detailed below, must be afforded
the CLG program, the Texas Historical Commission, and the National Park Service of the U.S. Department of the Interior.
Language acknowledging nondiscrimination practices, as detailed below, must be included. Publications addressing
several potential audiences must adequately reflect the community's preservation program.
This project was funded in part through a Certified Local Government grant from the National Park Service, U.S.
Department of the Interior, as administered by the Texas Historical Commission.
The contents and opinions, however, do not necessarily reflect the views and policies of the Department of the
Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendation
by the Department of interior.
This program receives Federal funds from the National Park Service. Regulations of the U.S. Department of the
Interior strictly prohibit unlawful discrimination in departmental Federally assisted Programs on the basis of race,
color, national origin, age or handicap. Any person who believes he or she has been discriminated against in any
program, activity, or facility operated by a recipient of Federal assistance should write to: Director, Equal
Opportunity Program, U.S. Department of the Interior, National Park Service, P.O. Box 37127, Washington, D.C.
20013-7127.
1
t
TEXAS HISTORICAL COMMISSION
real places telling real stories
PRESERVATION PLANNING PROJECT FOR THE CITY OF ROUND ROCK DOWNTOWN MASTER PLAN AREA
PROJECT PERSONNEL:
JoeIle L. Jordan, AICP — Senior Manner and Project Manager
Joelle holds a Master's degree in Community and Regional Planning from the University of Texas at Austin.
She is a Senior Planner for the City of Round Rock and provides staff support for the Historic Preservation
Commission. Joelle has extensive long range planning experience, along with experience in overseeing and
coordinating projects undertaken by consultants. She managed the 2002 CLG project which involved the
selection of a consulting firm to develop Design Guidelines for Southwest Downtown Area in Round Rock and
the FY 2008 CLG project to develop a preservation education and awareness program.
Jerry Hodges — Historic Preservation Commission Chairperson
Chairman Hodges is a Native Texan and graduate of Amarillo High School. He moved to Round Rock in early
1986. In 1992, he started his own business as "Custom Builders", General Contractor. He has done numerous
remodel projects in historical districts in Austin working to maintain the natural look of the era. His hobbies
include Antique and coin collecting along with a concerted effort the last five years studying the history of
Round Rock and Williamson County. He has served on the Round Rock Historic Preservation Commission
since 2006.
Vickie Moreno — Office Manager/ Staff Support
Vickie is office manager and administrative technician with the Planning and Community Development
Department. During the project, she will maintain staff project timesheets, consolidate the timesheets into a
summarized master document, collect the appropriate documentation from the City Finance Department,
track allowable expenses versus actual expenses, and send the appropriate documentation to the Texas
Historical Commission.
Kerstin Harding — Planning Technician
Kerstin is a Planning Technician with the Planning & Community Development Department. She has prepared
technical documentation of historic sites in addition to photography, illustrations and layout for department
publications. During the project she will be responsible for overseeing the graphics components of project
and updates to the City's website.
Preservation Consultant
A professionally qualified historic preservation consultant will be hired for this project. The City hopes to re -
select McDoux Preservation, LLC for this project. The project would be managed by Steph McDougal,
principal, McDoux Preservation LLC. Her professional skills include architectural history research and
documentation, strategic planning, grant writing, instructional design, Section 106 facilitation, and project
management. Steph holds a B.A. in Organizational Communications and a Master of Technical and Scientific
Communication (specializing in Instructional Design) from Miami University in Oxford, Ohio, as well as a
Master of Science in Historic Preservation from the University of Texas at Austin. She is pre -certified by the
Texas Department of Transportation in the areas of Historical and Archival Research and Historic Resources
Surveys, and is a member of the National Trust for Historic Preservation's Forum for preservation
professionals, Society of Architectural Historians, Texas State Historical Association, and the Historic
Resources Committee of the Texas Society of Architects.
Additional Members of the Historic Preservation Commission, the Planning and Zoning Commission, and
Round Rock's City Council would be involved in this project.
Ste./011- 717eCc-ficAL
Education
Professional Experience:
Historic Preservation
McDoux Preservation LLC, P. O. Box 1556, Kemah, TX 77565
ph 281-755-2144 • fax 281-667-3384 • steph@mcdoux.com
University of Texas at Austin, Texas
Master of Science in Historic Preservation
Outstanding Master's Thesis Award, School of Architecture
Miami University, Oxford, Ohio
Master in Technical and Scientific Communication
Bachelor of Arts — Organizational Communication
Owner
McDoux Preservation LLC
2006 – present
Houston, Texas
Founder
Secretary, Board of Directors
Texas Dance Hall Preservation
2007 – September 2008
State of Texas
Summer Internship
City of Houston Planning Dept.
July -September 2007
Houston, Texas
May 2008
December 1997
May 1987
Specializes in helping individuals and organizations who own, manage,
and advocate for historic resources to become more effective by
improving their knowledge, organizational capacity, and financial
security. Services include:
Architectural history research and documentation
• Historic resource survey/inventory
• National Register nominations (individual property and district)
• Official Texas Historical Marker applications (subject marker)
• Recorded Texas Historical Landmark applications
• Local Landmark and District designations
• HABS/HAER documentation
• Architectural descriptions
• Chain of title, deed, historical and archival research
Capacity -building consulting
• Long-range goal -setting
• Strategic planning and implementation
• Business plan development
Project Management, including Section 1o6 facilitation
Grant -writing and fundraising
• Grant strategy and fundraising planning
• Annual campaign development and event planning
• Grant applications and proposals
Education and training
• Instructional design for synchronous or asynchronous delivery
• Reference manuals
• Process design and instructions
• Live training, blended learning, and e -learning
• Performance improvement to meet organizational goals
• Curriculum materials for K-12, higher education, and adult
Mission: To promote the preservation, awareness, and continued use
of Texas dance halls.
Projects and accomplishments to date include:
• Texas dance halls named to Preservation Texas Most Endangered
Historic Places list, 2008
• National Preservation Fund grant for program to dentify and
prioritize historic dance halls with the most critical physical and
organizational needs and the greatest potential for successful
intervention, 2008-2009
• Multiple Property Submission (in progress)
Worked with the City Historic Preservation Officer and preservation
planners to prepare local landmark designations. Assisted in the
upfront design of a GIS -based website for integrated city-wide
sharing of information about properties, including designated local
landmarks. Reorganized preservation archives, property files.
cSe�,r me2ot
Professional Experience,
continued:
Instructional Design
McDoux Preservation LLC, P. O. Box 1556, Kemah, TX 77565
ph 281-755-2144 • fax 281-667-3384 • steph@mcdoux.com
Owner
Steph Beaver Enterprises LLC
1996 — 2006
Dayton, Ohio
Houston, Texas
Adjunct Assistant Professor
Professional Writing Program
Sept. 1998 —June 2000
University of Cincinnati, Ohio
Instructional Designer
March 1997 — Nov.1998
Sinclair Community College/
University of Dayton/
National Science Foundation
AIM Center
Dayton, Ohio
Graduate Assistant
Sept.1996 — May 1997
Contracted with clients to provide project management, instructional
design, education and training development, and marketing strategy,
and general business consulting. Managed the design and delivery of
performance improvement solutions and materials for live training,
web -based training, and video. Designed instructional materials.
Wrote and edited marketing and advertising materials; Web content;
press releases; corporate communications; magazine feature articles;
and technical bulletins.
Highlights include:
• Managed entrepreneurial start-up for Ohio Digital Classsroom (a
coalition of Ohio's 8 PBS stations), including business strategy
development and implementation, sales and marketing planning,
and vendor management.
• Emmy nomination for documentary The Ohio Reading Road Trip
(2005).
• Managed $750,000 grant -funded project to design and develop
multimedia curricula for Ohio schools.
• Created third -party vendor -produced study materials for high-
school graduation tests in Ohio, Georgia, Tennessee, and Florida.
• Developed suite of external consulting offers and supporting
processes for an award-winning corporate learning department.
• Worked with third -generation, family-owned company to develop
processes, plans, and resources for new initiatives in continuous
improvement, employee communications, and customer research.
• Designed unique concept and created scripts for series of web -
based training courses for the legal training director of a global
corporation.
• Developed case study -based solution sales training for several
global corporations.
• Developed classroom and web -based training programs for
proprietary and client -customized software applications.
• Managed the RFP and vendor/product selection process for a
replacement enterprise -level Learning Management System for a
global corporation.
• Developed and conducted telephone surveys and research
interviews as a basis for product design and marketing.
Developed and taught undergraduate courses in business writing,
desktop publishing, technical writing, and publication editing/design.
Teaching load of three sections per quarter, with approximately 15-30
students per section. Represented the English Department on the
University Communication Board.
Developed, wrote and edited instructional modules for a new
associate degree program in manufacturing engineering technology.
Standardized publication formats, styles, processes, and technologies.
Worked with principal investigators, faculty members, and subject
matter experts to ensure accuracy and consistency.
Center for Chemical Education, Miami University, Middletown, Ohio
StIt' ✓%1 earcgwf' �.
Professional Experience,
continued:
Sales and Marketing
Professional Affiliations
Publications
Conference Presentations
McDoux Preservation LLC, P. O. Box 1556, Kemah, TX 77565
ph 281-755-2144 • fax 281-667-3384 • steph@mcdoux.com
Assistant Brand Manager,
Eukanuba Cat Foods
Feb.1995 — Aug.1996
The lams Company
Dayton, Ohio
Territory Sales Manager,
Southern New England
Oct. 1993 —Jan. 1995
The lams Company
Dayton, Ohio
Sales Promotion Coordinator
March 1992 — Sept. 1993
The lams Company
Dayton, Ohio
Advertising Coordinator
March 1990 — Nov.1991
Lion Apparel
Dayton, Ohio
Marketing Coordinator
Sept. 1988 — March 1990
Lion Apparel
Dayton, Ohio
Introduced new brand in North America; coordinated efforts with
European counterpart. Developed national/regional advertising and
sales promotions for multiple audiences. Managed project teams
and vendors to meet deadlines. Managed package design for full line
of products. Analyzed brand and category development. Wrote and
edited copy for print advertising, video, direct mail, and packaging.
Participated in strategic planning process. Managed $2.8MM annual
budget.
Worked with 280+ retail, national, and veterinary accounts to increase
annual sales in territory by 24% over previous year. Customized
consumer education classes for veterinary customers and retail
sales clerks. Worked directly with consumers to educate them
about companion animal nutrition. Hired, trained, and managed
independent contractors to educate consumers at retail outlets and
special events. Managed $3oM budget.
Overhauled regional turnkey marketing materials, boarding -kennel
continuity program, and retail sampling programs. Liaison between
marketing department and North American sales force; assisted sales
managers in developing regional promotions.
Supervised in-house art department and print shop. Estimated print-
ing costs, wrote copy, and proofread customized direct mailings for
multiple customers. Managed media plan and creation of print adver-
tising. Wrote specifications for firefighting gear. Implemented user
advisory board. Managed $1ooM budget.
Wrote specifications and advertising copy for firefighting gear. Wrote
bids for General Services Administration contracts. Implemented con-
sumer advisory board. Designed and implemented sales program to
reduce excess manufacturing inventory. Managed $1ooM budget.
National Trust for Historic Preservation, Preservation Forum
Preservation Texas
Member, Historic Resources Committee, Texas Society of Architects
Society of Architectural Historians
Galveston Historical Foundation
Society for Commercial Archaeology
Texas State Historical Association
"Feeding Facts for Kittens," CATS Magazine, Kitten Guide 1999: 72-77.
"The Eldorado Ballroom: A Snapshot of Black Middle -Class Culture in Houston, Texas, during the mid -
Twentieth Century." Presented at the Popular Culture Association/American Culture Association National
Conference, Boston, Massachusetts, April 2007.
"Cemeteries, Dance Halls, and Heritage Gardens," Texas Historical Commission Annual Conference, Corpus
Christi, Texas, May 2008.
"The Round Dance Halls of Texas," Texas Society of Architects Annual Convention, Fort Worth, Texas,
October 2008.