CM-10-12-243ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY
Item Caption:
Approval Date:
City Manager Approval Summary Sheet
Consider executing a Three Year Maintenance Agreement with Safeware, Inc. for
maintenance and calibration of Gas Monitoring Equipment.
December 17, 2010
Department: Fire
Project Manager: Charles Meserole
Item Summary:
This Maintenance Agreement will ensure our gas monitors are calibrated every 30 days as
suggest by the manufacture and the sensor are in good working order. The maintenance outline
in this agreement was being done quarterly and charged to account 5328. The significance of
having this Maintenance Agreement is Safeware, Inc will maintain all service records and
provide a copy of those records to Round Rock Fire Department upon request, be responsible
for any and all sensor replacement, should a sensor fail to calibrate, provide loaner units in the
event of unit failure between service intervals, and provide 24/7 tech support in the event of an
emergency.
In addition, Safeware, Inc. will provide 2 hours minimum of training for the equipment listed in
la. and will also provide a minimum of 2 hours of annual training on the equipment for the
duration of the contract.
Strategic Plan Relevance:
30.0 Residents, Visitors, and Businesses continue to experience a high and timely level of public safety, and
security.
Cost: $2,904.00 Annually for
three years
Source of Funds: General
REV. 3/8/10
Schedule A-1
3- Year Maintenance Agreement
is Schedule is made pursuant to the terms of the Device Supply and Services
`/ /"-o between ROUND ROCK FIRE DEPT., and Safeware Inc. ("S.I.").
The following outlines the equipment and services contemplated under this agreement by S.I.
responsibilities assigned to ROUND ROCK FIRE DEPT. under this agreement.
S.I.
Agreement dated
in addition to the
1. List of Equipment to be maintained:
(a) One (1) MultiRae Plus gas monitors with 02, LEL, CO, H2S and PID sensors with pump.
(b) One (1) MiniRae 2000 single gas PID monitor with pump.
(c) One (1) Toxi Rae II single gas CL2 monitor.
(d) One (1) Ludlum Radiation monitor with 3 probs.
2. List of Supplied Equipment:
(a) S.I. will provide up to one (1) 58 liter cylinder of multi -gas mix per year.
(b) S.I. will provide up to one (1) 1031iter cylinder of Isobutylene per year.
(c) S.I. will provide up to one (1) 58 liter cylinder of CL2 gas per year.
3. Service and Maintenance responsibilities: `Performance Standards'
(a) Every 30 days Safeware Inc. will conte on site to a specified location to inspect clean, and
calibrate the instrumentation outlined in section 1.a -c
(b) S.I. will facilitate the yearly calibration of the instrumentation outlined in section 1.d
(c) S.I. will perform repairs for damage occurring during normal usage of equipment. Any repair
for damage above $700.00, excluding sensors, will be considered abuse and will be the
responsibility of the owner.
S.I. will maintain all service records and provide a copy of those records to ROUND ROCK
FIRE DEPT. upon request.
S.I. will be responsible for any and all sensor replacement, should a sensor fail to calibrate
S.I. will provide loaner units in the event of unit failure between service intervals.
S.I. will provide 24/7 tech support in the event of an emergency.
(d)
(e)
(0
(g)
4. Training
(a) Upon execution of this agreement and within a reasonable period of time, S.I. will provide 2
hours minimum of training for the equipment listed in la. S.I. will also provide a minimum
of 2 hours of annual training on the equipment for the duration of the contract.
ROUND ROCK FIRE DEPT.
1. Monthly Fee for Equipment and Service
(a) For a total of $242 per month due upon receipt of invoice (can be paid in annual payments of
$2,904 for a total of $8,712). A fee of 1 1/2 % per month will be charged to any invoice
outstanding longer than 30 days.
2. Prompt Return of monitors for calibration and service
(a) ROUND ROCK FIRE DEPT. employees will endeavor to return equipment for service in a
timely manner in the supplied containers.
3. Responsibility for lost, stolen or destroyed equipment
(a) ROUND ROCK FIRE DEPT. agrees to be responsible for the replacement costs of any
supplied equipment that is lost, stolen or destroyed while in its possession. S.L will repair or
replace equipment that is damaged in the normal course of use.
4. Prompt Return of equipment at the termination of this agreement
(a) ROUND ROCK FIRE DEPT. agrees to promptly return ALL of the equipment supplied
under the terms of this agreement following the termination of said agreement, whether that
occurs at the conclusion of the contract or under the terms in Section 7 of the agreement.
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Effective Effective Date:
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