CM-10-12-244ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Item Caption:
City Manager Approval Summary Sheet
Consider executing a contract for Engineering Services with Bucher, Willis & Ratliff
Corporation (BWR) for the "Lestico Property Water and Wastewater
Improvements" Project.
Approval Date: December 17, 2010
Department: Infrastructure Development and Construction Management (IDCM)
Project Manager: Jeff Bell
Item Summary:
As per the R.O.W. agreement with Mr. Lestico, it is the City of Round Rock's responsibility to construct
approximately 420 feet of 8 inch SDR 26 wastewater line with 3 manholes and 90 feet of 8 inch Ductile Iron
restrained joint waterline with one Fire Hydrant assembly, servicing the Lestico property.
Strategic Plan Relevance:
Public Health and Safety Strategic Initiative
Goal No. 27.0 "Ensure there is an adequate and safe water supply"
Goal No. 28.0 "Protect public health and protect the environment through proper waste disposal"
Cost: $29,865.84
Source of Funds: Round Rock Transportation Fund
REV. 6/10/10
ROM ROCK TEXAS
Forest mime PROM=
CITY OF ROUND ROCK
CONTRACT FOR ENGINEERING SERVICES
FIRM: RVNHER. WILLIS & RATLIFZ CORPORATION (8WR1 ("Engineer")
ADDRESS: 41111Inters Crossing Road, Spite 225. jtrwd,$gsk. TX 78681
PROJECT: Leatko Property Water and Wastewater Imprevetts
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
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THIS CONTRACT FOR ENGINEERING SERVICES ("Contract") is made and entered into on
this the J T'i day of betatber, 2010 by and between the CITY OF ROUND ROCK, a Texas home -
rule municipal corporation, whose offices are located at 221 East Main Street, Round Rock, Texas
78664-5299, (hereinafter referred to as "City"), and Engineer, and such Contract is for the purpose of
contracting for professional engineering services.
RECITALS:
WHEREAS, V.T.C.A., Government Code §2254.002(2XAXvii) under Subchapter A entitled
"Professional Services Procurement Act" provides for the procurement by municipalities of services of
professional engineers; and
WHEREAS, City and Engineer desire to contract for such professional engineering services; and
WHEREAS, City and Engineer wish to document their agreement concerning the requirements
and respective obligations of the parties;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable considerations, and the covenants and agreements hereinafter contained to be kept and
performed by the respective parties hereto, it is agreed as follows:
Engineering Services Contract Rev. 05/10
0199.7156; 00209468 00192831
Tx02dcrk
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CONTRACT DOCUMWTS
The Contract Documents consist of this Contract and any exhibits attached hereto (which
exhibits are hereby incorporated into and made a part of this Contract) and all Supplemental Contracts
(as defined herein in Article 13) which are subsequently issued. These form the entire contract, and all
are as fully a part of this Contract as if attached to this Contract or repeated herein.
ARTICLE 1
CITXSERVICIA
City shall perform or provide services as identified in Exhibit A entitled "City Services."
ARTICLE 2
ENGINEERING SERVICES
Engineer shall perform Engineering Services as identified in Exhibit B entitled "Engineering
Services."
Engineer shall perform the Engineering Services in accordance with the Work Schedule as
identified in Exhibit C entitled "Work Schedule." Such Work Schedule shall contain a complete
schedule so that the Engineering Services under this Contract may be accomplished within the specified
time and at the specified cost. The Work Schedule shall provide specific work sequences and definite
review times by City and Engineer of all Engineering Services. Should the review times or Engineering
Services take longer than shown on the Work Schedule, through no fault of Engineer, Engineer may
submit a timely written request for additional time, which shall be subject to the approval of the City
Manager.
ARTICLE 3
CONTRACT TEEM
(1) Term. The Engineer is expected to complete the Engineering Services described herein in
accordance with the above described Work Schedule. If Engineer does not perform the Engineering
Services in accordance with the Work Schedule, then City shall have the right to terminate this Contract
as set forth below in Article 20. So long as the City elects not to terminate this Contract, it shall continue
from day to day until such time as the Engineering Services are completed. Any Engineering Services
performed or costs incurred after the date of termination shall not be eligible for reimbursement.
Engineer shall notify City in writing as soon as possible if he/she/it determines, or reasonably
anticipates, that the Engineering Services will not be completed in accordance with the Work Schedule.
(2) Work Schedule. Engineer acknowledges that the Work Schedule is of critical importance,
and agrees to undertake all necessary efforts to expedite the performance of Engineering Services
required herein so that construction of the project will be commenced and completed as scheduled. In
this regard, and subject to adjustments in the Work Schedule as provided in Article 2 herein, Engineer
shall proceed with sufficient qualified personnel and consultants necessary to fully and timely
accomplish all Engineering Services required under this Contract in a professional manner.
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(3) Notice to Proceed. After execution of this Contract, Engineer shall not proceed with
Engineering Services until authorized in writing by City to proceed as provided in Article 7.
ARTICLE 4
COMPENSATION
City shall pay and Engineer agrees to accept the amount shown below as full compensation for
the Engineering Services performed and to be performed under this Contract.
The amount payable under this Contract, without modification of the Contract as provided
herein, is the sum of Twenty -Nine Thousand, Eight Hundred Sixty -Five and 84/100 Dollars
(S29.865.84) as shown in Exhibit D. The lump sum amount payable shall be revised equitably only by
written Supplemental Contract in the event of a change in Engineering Services as authorized by City.
Engineer shall prepare and submit to City monthly progress reports in sufficient detail to support
the progress of the Engineering Services and to support invoices requesting monthly payment. Any
preferred format of City for such monthly progress reports shall be identified in Exhibit B. Satisfactory
progress of Engineering Services shall be an absolute condition of payment.
The fee herein referenced may be adjusted for additional Engineering Services requested and
performed only if approved by written Supplemental Contract.
ARTICLE 5
METHOD OF PAYMENT
Payments to Engineer shall be made while Engineering Services are in progress. Engineer shall
prepare and submit to City, not more frequently than once per month, a progress report as referenced in
Article 4 above. Such progress report shall state the percentage of completion of Engineering Services
accomplished during that billing period and to date. Simultaneous with submission of such progress
report, Engineer shall prepare and submit one (1) original and one (1) copy of a certified invoice in a
form acceptable to City. This submittal shall also include a progress assessment report in a form
acceptable to City.
Progress payments shall be made in proportion to the percentage of completion of Engineering
Services identified in Exhibit D. Progress payments shall be made by City based upon Engineering
Services actually provided and performed. Upon timely receipt and approval of each statement, City
shall make a good faith effort to pay the amount which is due and payable within thirty (30) days. City
reserves the right to withhold payment pending verification of satisfactory Engineering Services
performed. Engineer has the responsibility to submit proof to City, adequate and sufficient in its
determination, that tasks were completed.
The certified statements shall show the total amount earned to the date of submission and shall
show the amount due and payable as of the date of the current statement. Final payment does not relieve
Engineer of the responsibility of correcting any errors and/or omissions resulting from his/her/its
negligence.
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ARTICLE 6
PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to Engineer
will be made within thirty (30) days of the day on which the performance of services was complete, or
within thirty (30) days of the day on which City receives a correct invoice for services, whichever is
later. Engineer may charge a late fee (fee shall not be greater than that which is permitted by Texas law)
for payments not made in accordance with this prompt payment policy; however, this policy does not
apply in the event:
A. There is a bona fide dispute between City and Engineer concerning the supplies,
materials, or equipment delivered or the services performed that causes the payment to be
late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from making a
timely payment with federal funds; or
C. There is a bona fide dispute between Engineer and a subcontractor or between a
subcontractor and its supplier concerning supplies, materials, or equipment delivered or
the Engineering Services performed which causes the payment to be late; or
D. The invoice is not mailed to City in strict accordance with instructions, if any, on the
purchase order, or this Contract or other such contractual agreement.
City shall document to Engineer the issues related to disputed invoices within ten (10) calendar
days of receipt of such invoice. Any non -disputed invoices shall be considered correct and payable per
the terms of Chapter 2251, V.T.C.A., Texas Government Code.
ARTICLE 7
NOTICE TO PROCEEI?
The Engineer shall not proceed with any task listed on Exhibit B until the City has issued a
written Notice to Proceed regarding such task. The City shall not be responsible for work performed or
costs incurred by Engineer related to any task for which a Notice to Proceed has not been issued.
ARTICLE 8
PROJECT TEAM
City's Designated Representative for purposes of this Contract is as follows:
Jeff Bell
Project Manager
2008 Enterprise
Round Rock, Texas 78664
Telephone Number (512) 801-4461
Fax Number (512) 218-5563
Email Address jbell around-rock.tx.us
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City's Designated Representative shall be authorized to act on City's behalf with respect to this
Contract. City or City's Designated Representative shall render decisions in a timely manner pertaining
to documents submitted by Engineer in order to avoid unreasonable delay in the orderly and sequential
progress of Engineering Services.
Engineer's Designated Representative for purposes of this Contract is as follows:
Scott Wetzel, PE
Executive Vice President
810 Resters Crossing Road, Suite 225
Round Rock, TX 78681
Telephone Number (512) 828-0076
Fax Number (512) 828-0077
Email Address swetzel@bwrcorp.com
ARTICLE 9
PROGRESS EVALUATION
Engineer shall, from time to time during the progress of the Engineering Services, confer with
City at City's election. Engineer shall prepare and present such information as may be pertinent and
necessary, or as may be requested by City, in order for City to evaluate features of the Engineering
Services. At the request of City or Engineer, conferences shall be provided at Engineer's office, the
offices of City, or at other locations designated by City. When requested by City, such conferences shall
also include evaluation of the Engineering Services.
Should City determine that the progress in Engineering Services does not satisfy the Work
Schedule, then City shall review the Work Schedule with Engineer to determine corrective action
required.
Engineer shall promptly advise City in writing of events which have or may have a significant
impact upon the progress of the Engineering Services, including but not limited to the following:
(1) Problems, delays, adverse conditions which may materially affect the ability to meet the
objectives of the Work Schedule, or preclude the attainment of project Engineering Services
units by established time periods; and such disclosure shall be accompanied by statement of
actions taken or contemplated, and City assistance needed to resolve the situation, if any;
and
(2) Favorable developments or events which enable meeting the Work Schedule goals sooner
than anticipated.
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ARTICLE 10
SUSPENSION
Should City desire to suspend the Engineering Services, but not to terminate this Contract, then
such suspension may be effected by City giving Engineer thirty (30) calendar days' verbal notification
followed by written confirmation to that effect. Such thirty -day notice may be waived in writing by
agreement and signature of both parties. The Engineering Services may be reinstated and resumed in
full force and effect within sixty (60) days of receipt of written notice from City to resume the
Engineering Services. Such sixty-day notice may be waived in writing by agreement and signature of
both parties. If this Contract is suspended for more than thirty (30) days, Engineer shall have the option
of terminating this Contract.
If City suspends the Engineering Services, the contract period as determined in Article 3, and
the Work Schedule, shall be extended for a time period equal to the suspension period.
City assumes no liability for Engineering Services performed or costs incurred prior to the date
authorized by City for Engineer to begin Engineering Services, and/or during periods when Engineering
Services is suspended, and/or subsequent to the contract completion date.
ARTICLE 11
ADDITIONAL ENGJ EERING SERVICES
If Engineer forms a reasonable opinion that any work he/she/it has been directed to perform is
beyond the scope of this Contract and as such constitutes extra work, he/she/it shall promptly notify
City in writing. In the event City finds that such work does constitute extra work and exceeds the
maximum amount payable, City shall so advise Engineer and a written Supplemental Contract will be
executed between the parties as provided in Article 13. Engineer shall not perform any proposed
additional work nor incur any additional costs prior to the execution, by both parties, of a written
Supplemental Contract. City shall not be responsible for actions by Engineer nor for any costs incurred
by Engineer relating to additional work not directly associated with the performance of the Engineering
Services authorized in this Contract or any amendments thereto.
ARTICLE 12
CHANGES IN EN9LNEJRING SERVICES
If City deems it necessary to request changes to previously satisfactorily completed Engineering
Services or parts thereof which involve changes to the original Engineering Services or character of
Engineering Services under this Contract, then Engineer shall make such revisions as requested and as
directed by City. Such revisions shall be considered as additional Engineering Services and paid for as
specified under Article 11.
Engineer shall make revisions to Engineering Services authorized hereunder as are necessary to
correct errors appearing therein, when required to do so by City. No additional compensation shall be
due for such Engineering Services.
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ARTICLE 13
SUPPLEMENTAL CONTRACTS
The terms of this Contract may be modified by written Supplemental Contract if City
determines that there has been a significant change in (1) the scope, complexity or character of the
Engineering Services, or (2) the duration of the Engineering Services. Any such Supplemental Contract
must be duly authorized by the City. Engineer shall not proceed until the Supplemental Contract has
been executed. Additional compensation, if appropriate, shall be identified as provided in Article 4.
It is understood and agreed by and between both parties that Engineer shalt make no claim for
extra work done or materials furnished until the City authorizes full execution of the written
Supplemental Contract and authorization to proceed. City reserves the right to withhold payment
pending verification of satisfactory Engineering Services performed.
ARTICLE 14
USE OF DOCUMENTS
All documents, including but not limited to drawings, specifications and data or programs stored
electronically, (hereinafter referred to as "Instruments of Service") prepared by Engineer and its
subcontractors are related exclusively to the services described in this Contract and are intended to be
used with respect to this Project. However, it is expressly understood and agreed by and between the
parties hereto that all of Engineer's designs under this Contract (including but not limited to tracings,
drawings, estimates, specifications, investigations, studies and other documents, completed or partially
completed), shall be the property of City to be thereafter used in any lawful manner as City elects. Any
such subsequent use made of documents by City shall be at City's sole risk and without liability to
Engineer, and, to the extent permitted by law, City shall indemnify, defend and hold harmless Engineer
from all claims, damages, losses and expenses, including but not limited to attorneys fees, resulting
therefrom
By execution of this Contract and in confirmation of the fee for services to be paid under this
Contract, Engineer hereby conveys, transfers and assigns to City all rights under the Federal Copyright
Act of 1976 (or any successor copyright statute), as amended, all common law copyrights and all other
intellectual property rights acknowledged by law in the Project designs and work product developed
under this Contract. Copies may be retained by Engineer. Engineer shall be liable to City for any loss or
damage to any such documents while they are in the possession of or while being worked upon by
Engineer or anyone connected with Engineer, including agents, employees, Engineers or subcontractors.
All documents so lost or damaged shall be replaced or restored by Engineer without cost to City.
Upon execution of this Contract, Engineer grants to City permission to reproduce Engineer's
work and documents for purposes of constructing, using and maintaining the Project, provided that City
shall comply with its obligations, including prompt payment of all sums when due, under this Contract.
Engineer shall obtain similar permission from Engineer's subcontractors consistent with this Contract. If
and upon the date Engineer is adjudged in default of this Contract, City is permitted to authorize other
similarly credentialed design professionals to reproduce and, where permitted by law, to make changes,
corrections or additions to the work and documents for the purposes of completing, using and
maintaining the Project.
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City shall not assign, delegate, sublicense, pledge or otherwise transfer any permission granted
herein to another party without the prior written contract of Engineer. However, City shall be permitted
to authorize the contractor, subcontractors and material or equipment suppliers to reproduce applicable
portions of the Instruments of Service appropriate to and for use in their execution of the Work.
Submission or distribution of Instruments of Service to meet official regulatory requirements or for
similar purposes in connection with the Project is permitted. Any unauthorized use of the Instruments of
Service shall be at City's sole risk and without liability to Engineer and its Engineers.
Prior to Engineer providing to City any Instruments of Service in electronic form or City
providing to Engineer any electronic data for incorporation into the Instruments of Service, City and
Engineer shall by separate written contract set forth the specific conditions governing the format of such
Instruments of Service or electronic data, including any special limitations not otherwise provided in this
Contract. Any electronic files are provided by Engineer for the convenience of City, and use of them is
at City's sole risk. In the case of any defects in electronic files or any discrepancies between them and
any hardcopy of the same documents prepared by Engineer, the hardcopy shall prevail. Only printed
copies of documents conveyed by Engineer shall be relied upon.
Engineer shall have no liability for changes made to the drawings by other engineers subsequent
to the completion of the Project. Any such change shall be sealed by the engineer making that change
and shall be appropriately marked to reflect what was changed or modified.
ARTICLE 15
PERSONNEL. EOVIPMENT AND MATERIAL
Engineer shall furnish and maintain, at its own expense, quarters for the performance of all
Engineering Services, and adequate and sufficient personnel and equipment to perform the Engineering
Services as required. All employees of Engineer shall have such knowledge and experience as will
enable them to perform the duties assigned to them. Any employee of Engineer who, in the opinion of
City, is incompetent or whose conduct becomes detrimental to the Engineering Services shall
immediately be removed from association with the project when so instructed by City. Engineer
certifies that it presently has adequate qualified personnel in its employment for performance of the
Engineering Services required under this Contract, or will obtain such personnel from sources other
than City. Engineer may not change the Project Manager without prior written consent of City.
ARTICLE 16
SUBCONTRACTING
Engineer shall not assign, subcontract or transfer any portion of the Engineering Services under
this Contract without prior written approval from City. All subcontracts shall include the provisions
required in this Contract and shall be approved as to form, in writing, by City prior to Engineering
Services being performed under the subcontract. No subcontract shall relieve Engineer of any
responsibilities under this Contract.
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ARTICLE 17
EVALUATION OF ENGINEERING SERVICES
City, or any authorized representatives of it, shall have the right at all reasonable times to review
or otherwise evaluate the Engineering Services performed or being performed hereunder and the
premises on which it is being performed. If any review or evaluation is made on the premises of
Engineer or a subcontractor, then Engineer shall provide and require its subcontractors to provide all
reasonable facilities and assistance for the safety and convenience of City or other representatives in the
performance of their duties.
ARTICLE 18
SUBMISSION OF REPORT4
All applicable study reports shall be submitted in preliminary form for approval by City before
any final report is issued. City's comments on Engineer's preliminary reports shall be addressed in any
final report.
ARTICLE 19
VIOLATION OF CONTRACT TERMS/BREACH OF CONTRACT
Violation of contract terms or breach of contract by Engineer shall be grounds for termination of
this Contract, and any increased costs arising from Engineer's default, breach of contract, or violation
of contract terms shall be paid by Engineer.
ARTICLE 20
TERMINATION
This Contract may be terminated as set forth below.
(1) By mutual agreement and consent, in writing, of both parties.
(2) By City, by notice in writing to Engineer, as a consequence of failure by Engineer to
perform the Engineering Services set forth herein in a satisfactory manner.
(3) By either party, upon the failure of the other party to fulfill its obligations as set forth
herein.
(4) By City, for reasons of its own and not subject to the mutual consent of Engineer, upon
not less than thirty (30) days' written notice to Engineer.
(5) By satisfactory completion of all Engineering Services and obligations described herein.
Should City terminate this Contract as herein provided, no fees other than fees due and payable
at the time of tennination shall thereafter be paid to Engineer. In determining the value of the
Engineering Services performed by Engineer prior to tennination, City shall be the sole judge.
Compensation for Engineering Services at termination will be based on a percentage of the Engineering
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Services completed at that time. Should City terminate this Contract under Subsection (4) immediately
above, then the amount charged during the thirty -day notice period shall not exceed the amount charged
during the preceding thirty (30) days.
If Engineer defaults in the performance of this Contract or if City terminates this Contract for
fault on the part of Engineer, then City shall give consideration to the actual costs incurred by Engineer
in performing the Engineering Services to the date of default, the amount of Engineering Services
required which was satisfactorily completed to date of default, the value of the Engineering Services
which are usable to City, the cost to City of employing another firm to complete the Engineering
Services required and the time required to do so, and other factors which affect the value to City of the
Engineering Services performed at the time of default.
The termination of this Contract and payment of an amount in settlement as prescribed above
shall extinguish all rights, duties, and obligations of City and Engineer under this Contract, except the
obligations set forth herein in Article 21 entitled "Compliance with Laws." If the termination of this
Contract is due to the failure of Engineer to fulfill his/her/its contractual obligations, then City may take
over the project and prosecute the Engineering Services to completion. In such case, Engineer shall be
liable to City for any additional and reasonable costs incurred by City.
Engineer shall be responsible for the settlement of all contractual and administrative issues
arising out of any procurements made by Engineer in support of the Engineering Services under this
Contract.
ARTICLE 21
COMPLIANCE WITH LAW
(1) Compliance. Engineer shall comply with all applicable federal, state and local laws,
statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or
administrative bodies or tribunals in any manner affecting the performance of this Contract, including
without limitation, minimum/maximum salary and wage statutes and regulations, and licensing laws
and regulations. Engineer shall furnish City with satisfactory proof of his/her/its compliance.
Engineer shall further obtain all permits and licenses required in the performance of the
Engineering Services contracted for herein.
(2) Taxes. Engineer will pay all taxes, if any, required by law arising by virtue of the
Engineering Services performed hereunder. City is qualified for exemption pursuant to the provisions
of Section 151.309 of the Texas Limited Sales, Excise, and Use Tax Act.
ARTICLE 22
INDEMNIFICATION
Engineer shall save and hold harmless City and its officers and employees from all claims and
liabilities due to activities of his/her/itself and his/her/its agents or employees, performed under this
Contract, which are caused by or which result from the negligent error, omission, or negligent act of
Engineer or of any person employed by Engineer or under Engineer's direction or control.
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Engineer shall also save and hold City harmless from any and all expenses, including but not
limited to reasonable attorneys fees which may be incurred by City in litigation or otherwise defending
claims or liabilities which may be imposed on City as a result of such negligent activities by Engineer,
its agents, or employees.
ARTICLE 23
ENGINEER'S RESPONSIBILITIEa
Engineer shall be responsible for the accuracy of his/her/its Engineering Services and shall
promptly make necessary revisions or corrections to its work product resulting from errors, omissions,
or negligent acts, and same shall be done without compensation. City shall determine Engineer's
responsibilities for all questions arising from design errors and/or omissions. Engineer shall not be
relieved of responsibility for subsequent correction of any such errors or omissions in its work product,
or for clarification of any ambiguities until after the construction phase of the project has been
completed.
ARTICLE 24
ENGINEER'S SEAL
The responsible engineer shall sign, seal and date all appropriate engineering submissions to
City in accordance with the Texas Engineering Practice Act and the rules of the State Board of
Registration for Professional Engineers.
ARTICLE 25
NON -COLLUSION, FINANCIAL INTEREST PROHIBITED
(1) Non -collusion. Engineer warrants that he/she/it has not employed or retained any company
or persons, other than a bona fide employee working solely for Engineer, to solicit or secure this
Contract, and that he/she/it has not paid or agreed to pay any company or engineer any fee,
commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting
from the award or making of this Contract. For breach or violation of this warranty, City reserves and
shall have the right to annul this Contract without liability or, in its discretion and at its sole election, to
deduct from the contract price or compensation, or to otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift or contingent fee.
(2) Financial Interest Prohibited. Engineer covenants and represents that Engineer,
his/her/its officers, employees, agents, consultants and subcontractors will have no financial interest,
direct or indirect, in the purchase or sale of any product, materials or equipment that will be
recommended or required for the construction of the project.
ARTICLE 26
INSURANCE
(1) Insurance. Engineer, at Engineer's sole cost, shall purchase and maintain during the entire
term while this Contract is in effect professional liability insurance coverage in the minimum amount of
One Million Dollars per claim from a company authorized to do insurance business in Texas and
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otherwise acceptable to City. Engineer shall also notify City, within twenty-four (24) hours of receipt, of
any notices of expiration, cancellation, non -renewal, or material change in coverage it receives from its
insurer.
(2) Subconsultant Insurance. Without limiting any of the other obligations or liabilities of
Engineer, Engineer shall require each subconsultant performing work under this Contract to maintain
during the term of this Contract, at the subconsultant's own expense, the same stipulated minimum
insurance required in Article 26, Section (1) above, including the required provisions and additional
policy conditions as shown below in Article 26, Section (3).
Engineer shall obtain and monitor the certificates of insurance from each subconsultant in order
to assure compliance with the insurance requirements. Engineer must retain the certificates of insurance
for the duration of this Contract, and shall have the responsibility of enforcing these insurance
requirements among its subconsultants. City shall be entitled, upon request and without expense, to
receive copies of these certificates of insurance.
(3) Insurance Policy Endorsements. Each insurance policy shall include the following
conditions by endorsement to the policy:
(a) Each policy shall require that thirty (30) days prior to the expiration, cancellation, non-
renewal or reduction in limits by endorsement a notice thereof shall be given to City by
certified mail to:
City Manager, City of Round Rock
221 East Main Street
Round Rock, Texas 78664
(b) The policy clause "Other Insurance" shall not apply to any insurance coverage currently
held by City, to any such future coverage, or to City's Self -Insured Retentions of
whatever nature.
(4) Cost of Insurance. The cost of all insurance required herein to be secured and maintained
by Engineer shall be borne solely by Engineer, with certificates of insurance evidencing such minimum
coverage in force to be filed with City. Such Certificates of Insurance are evidenced as Exhibit E herein
entitled "Certificates of Insurance."
ARTICLE 27
CQPYRIGHTS
City shall have the royalty -free, nonexclusive and irrevocable right to reproduce, publish or
otherwise use, and to authorize others to use, any reports developed by Engineer for governmental
purposes.
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ARTICLE 28
SUCCESSORS AND ASSIGNS
This Contract shall be binding upon and inure to the benefit of the parties hereto, their
successors, lawful assigns, and legal representatives. Engineer may not assign, sublet or transfer any
interest in this Contract, in whole or in part, by operation of law or otherwise, without obtaining the
prior written consent of City.
ARTICLE 29
SEVERABILITY
In the event any one or more of the provisions contained in this Contract shall for any reason be
held to be invalid, illegal or unenforceable in any respect, then such invalidity, illegality or
unenforceability shall not affect any other provision thereof and this Contract shall be construed as if
such invalid, illegal or unenforceable provision had never been contained herein.
ARTICLE 30
PRIOR AGREEMENTS SUPERSEDED
This Contract constitutes the sole agreement of the parties hereto, and supersedes any prior
understandings or written or oral contracts between the parties respecting the subject matter defined
herein. This Contract may only be amended or supplemented by mutual agreement of the parties hereto
in writing.
ARTICLE 31
ENGINEERS ACCOUNTING RECORDS
Records pertaining to the project, and records of accounts between City and Engineer, shall be
kept on a generally recognized accounting basis and shall be available to City or its authorized
representatives at mutually convenient times. The City reserves the right to review all records it deems
relevant which are related to this Contract.
ARTICLE 32
NOTI,S
All notices to either party by the other required under this Contract shall be personally delivered
or mailed to such party at the following respective addresses:
City:
City of Round Rock
Attention: City Manager
221 East Main Street
Round Rock, TX 78664
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and to:
Stephan L. Sheets
City Attorney
309 East Main Street
Round Rock, TX 78664
Engineer:
Scott Wetzel, PE
Executive Vice President
810 Hesters Crossing Road, Suite 225
Round Rock, TX 78681
ARTICLE 33
GENERAL PROVISIONS
(1) Time is of the Essence. Engineer understands and agrees that time is of the essence and
that any failure of Engineer to complete the Engineering Services for each phase of this Contract within
the agreed Work Schedule may constitute a material breach of this Contract. Engineer shall be fully
responsible for his/her/its delays or for failures to use his/her/its reasonable efforts in accordance with
the terms of this Contract and the Engineer's standard of performance as defined herein. Where damage
is caused to City due to Engineer's negligent failure to perform City may accordingly withhold, to the
extent of such damage, Engineer's payments hereunder without waiver of any of City's additional legal
rights or remedies.
(2) Force Majeure. Neither City nor Engineer shall be deemed in violation of this Contract if
prevented from performing any of their obligations hereunder by reasons for which they are not
responsible or circumstances beyond their control. However, notice of such impediment or delay in
performance must be timely given, and all reasonable efforts undertaken to mitigate its effects.
(3) Enforcement and Venue. This Contract shall be enforceable in Round Rock, Williamson
County, Texas, and if legal action is necessary by either party with respect to the enforcement of any or
all of the terns or conditions herein, exclusive venue for same shall lie in Williamson County, Texas.
This Contract shall be governed by and construed in accordance with the laws and court decisions of
the State of Texas.
(4) Standard of Performance. The standard of care for all professional engineering,
consulting and related services performed or furnished by Engineer and its employees under this
Contract will be the care and skill ordinarily used by members of Engineer's profession practicing
under the same or similar circumstances at the same time and in the same locality. Excepting Articles
25 and 34 herein, Engineer makes no warranties, express or implied, under this Contract or otherwise,
in connection with the Engineering Services.
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(5) Opinion of Probable Cost. Any opinions of probable project cost or probable construction
cost provided by Engineer are made on the basis of information available to Engineer and on the basis
of Engineer's experience and qualifications and represents its judgment as an experienced and qualified
professional engineer. However, since Engineer has no control over the cost of labor, materials,
equipment or services furnished by others, or over the contractor(s') methods of determining prices, or
over competitive bidding or market conditions, Engineer does not guarantee that proposals, bids or
actual project or construction cost will not vary from opinions of probable cost Engineer prepares.
(6) Opinions and Determinations. Where the terms of this Contract provide for action to be
based upon opinion, judgment, approval, review, or determination of either party hereto, such terms are
not intended to be and shall never be construed as permitting such opinion, judgment, approval, review,
or determination to be arbitrary, capricious, or unreasonable.
ARTICLE 34
SIGNATORX WARRANTY
The undersigned signatory for Engineer hereby represents and warrants that the signatory is an
officer of the organization for which he/she has executed this Contract and that he/she has full and
complete authority to enter into this Contract on behalf of the firm. The above -stated representations
and warranties are made for the purpose of inducing City to enter into this Contract.
IN WITNESS WHEREOF, the City of Round Rock has caused this Contract to be signed in its
corporate name by its duly authorized City Manager or Mayor, as has Engineer, signing by and through
its duly authorized representative(s), thereby binding the parties hereto, their successors, assigns and
representatives for the faithful and full performance of the terms and provisions hereof.
CITY OF R OCK, TEXAS
APP R VED AS T • FORM:
411_ 4
By: bre . - Si_
Ctkoi b.t6, CPA Stepha L. Sheets, City Attorney
Ac -rt nth Cat? ALANAEgR.
ATTEST:
By: CIAV1✓L•
Sara L. White, City Secretary
BUCHER, WILLISRATLIFF CORPORATION (BWR)
By:
Signature of Principal �yy
Printed Name: SCOTT G�/EL-
15
LIST OF EXHIBITS ATTACHED
(1) Exhibit A City Services
(2) Exhibit B Engineering Services
(3) Exhibit C Work Schedule
(4) Exhibit D Fee Schedule
(5) Exhibit E Certificates of Insurance
EXHIBIT A
City Services
The City of Round Rock will furnish to the Engineer the following items/information:
1. Designate in writing, in the agreement, a person to act as City's representative with respect
to the services to be performed or furnished by the Engineer under this Agreement.
2. Make available to the Engineer in a format and quantities deemed appropriate by the City,
all existing records, maps, plans and other information, including record drawings and
related documents, easement information/documents, construction plans, test records,
aerial photography, utility system maps, explorations of subsurface conditions at or
contiguous to the site, drawings of physical conditions in or relating to existing surface or
subsurface utilities or structures at or contiguous to the site, environmental assessments,
impact statements and other relevant cultural studies pertaining to the Project, the site and
adjacent areas as possessed by City which in the City's opinion are relevant to the
Engineer in the completion of the work under this Agreement.
3. Provide all criteria and full information as to City's requirements for the Project, including
design objectives and constraints, performance requirements, any budgetary limitations;
and make available all standard forms, design standards and construction standards which
City will require to be included in the Plans and Specifications, said forms and standards
to be furnished in quantities and in a format deemed appropriate by the City.
4. Should the Engineer have problems getting right -to -entry to private property as required
for Engineer to perform services under this Agreement, the City will assist Engineer, as
necessary, to obtain access.
5. Examine all preliminary designs and submittals, plans, specifications, estimates and other
documents presented by the Engineer and, as necessary, pertaining thereto to the Engineer
in a reasonable time and in a format deemed appropriate by the City.
6. Attend the pre-bid conference, bid opening, pre -construction conference, construction
progress and other Project -related meetings and final inspections.
7. Give prompt written notice to Engineer whenever City observes or otherwise becomes
aware of any development that affects the Scope of Services or the Time Schedule of the
Engineer in the performance or furnishing of the required services for the Project, or any
defect or nonconformance in the Engineer's services or in the work of any of the
Engineers sub -consultants.
8. Provide general construction inspection during the Construction Phase of the Agreement.
EXHIBIT B
Engineering Services
A. Preliminary Phase Services
1. Conduct field reconnaissance — provide one (1) site visit to gather information
related to and that could affect the design of the Project.
2. Secure the services of a firm specializing in surveying to provide surveying
necessary for the Engineer to prepare design and construction drawings/plans for
the Project. Requirements will include but not be limited to:
a. Horizontal and vertical control shall be established at the Project site and will
set two permanent benchmarks/control points.
b. Provide a topographic survey of the Project site and create a digital terrain
map (DTM) with 1 -foot contours to be used for Project design.
c. Prepare a parcel plat with accompanying meets and bounds for two easement
parcels with project limits for the adjoining properties.
d. All survey data will be tied to the NAD83/HARN93/NAVD83, Horizontal
and Vertical Control Network.
B. Design Phase Services
Upon completion of Preliminary services, Design Phase Services will be initiated. The
Engineer will perform or furnish the necessary professional engineering and related
services culminating in plans and specifications sufficient for the City to receive
comparative bids necessary to award a construction contract for the Project as stipulated
herein. The Engineer agrees to perform the following services:
1. Utilize the City provided concept plan to develop the Project design.
2. Review design requirements for the Texas Commission on Environmental Quality
(TCEQ) and City of Round Rock as necessary for the proposed Project design.
3. Utilize City provided geotechnical borings and information to assess existing
subsurface conditions in the general Project location for the design of the project.
4. Prepare two (2) milestone submittals of plans, specifications and estimates to the
City for review of preliminary design (50%) and final (100%) construction
drawings for the Project.
5. Attend two (2) project review meetings with the City to review the documents
included in the milestone submittals.
1
6. Develop Technical Specifications for water and sewer system designs.
Specification development does include front-end construction docxnnents,
contract documents, and bidding documents.
7. Advise City of any adjustments to the latest opinion of probable Total Project
Costs with each milestone submittal caused by change in general scope, site
conditions, extent or character or design requirements of the Project. Furnish to
City a revised opinion of probable Total Project costs based on the final Contract
Documents.
8. Furnish two paper copies of preliminary (50%) and final (100%) construction
drawings/documents to the City, and present and review them with City.
9. This Scope does not include any environmental assessments, hazardous materials
assessments, historic structures, threatened or endangered species assessments,
geotechnical services, or related permitting for storm water or waters of the
United States.
C. Bidding Phase Services
The Engineer agrees to perform support services to City during the Bidding Phase of the
Project.
1. Provide the City with a written project description to assist them in advertising the
Project for bid.
2. Prepare bid documents and the necessary copies to be distributed to prospective
bidders. The Engineer shall establish the price charged to the bidders, subject to
the approval of the City, for the bid documents as required to cover his
reproduction costs.
3. The Engineer will provide clarifications and/or address bidder's questions during
the bid process. The Engineer will prepare and issue addenda as may be required
to modify the Contract Documents before or after they have been issued to
prospective Bidders.
4. Prepare a current opinion of probable construction costs and quantities to be
presented at the Bid Opening.
5. Attend one (1) Bid Opening for the Project.
6. Review bids received for completeness and accuracy and prepare a bid tabulation
to be submitted to the City and respondents. Review and assess the qualifications
2
for up to three (3) bidders, make recommendation for bid award, and prepare
notice of award.
7. Prepare five (5) sets of final Contract Documents.
D. Construction Phase Services
The Engineer agrees to perform the following Construction Phase Services listed below.
1. Interpretation. During construction Engineer's Project Manager or Design Staff
shall be available for interpretation of the Drawings, Specifications, and, Bidding
and Contract Documents.
2. Project Submittals. Review Contractor submitted Shop Drawings, material
samples, equipment drawings, and other data submittals required by the Contract
Documents for conformance with the applicable sections of the Documents.
3. Preconstruction Conference. Provide representation for the City at one (1)
preconstruction review conference with the selected Contractor.
4. Provide up to six (6) periodic construction observation site visits at appropriate
intervals during construction to become generally familiar with the progress and
quality of the Contractor's work and to determine if the work is procceeding in
general accordance with the Contract Documents. Due to the intermittent nature
of the site visits, the Engineer is not conducting detailed inspections or exhaustive
reviews of the Contractor's work and, therefore, does not assume the
responsibility of the Contractor to fulfill his obligation to properly perforin and
fully execute construction of the Project without errors and omissions.
5. Attend up to three (3) construction progress meetings to be conducted at the
City's office or project site.
6. Review and make recommendations on change orders.
7. Final Review. Assist the City in conducting a final review of the completed
construction in an effort to determine if the final construction is in conformance
with the Contract Documents. Complete a punch list and submit to the City and
make a subsequent recommendation of project acceptance once the punch list
items have been corrected by the Contractor.
8. Record Drawings. Upon completion of the construction work and upon final
project approval, the Engineer shall revise the original reproducible Drawings to
reflect changes made during construction. Mark-ups shall be submitted by the
3
Contractor. The Engineer shall then submit two (2) sets of hard -copy prints to the
City, and one CD containing portable digital files (PDF) of the -Record Drawings.
E. General,
The standard of care for all professional services performed or furnished by the
Engineer under this Agreement will be the care and skill ordinarily used by members
of the Engineer's profession, practicing under similar conditions at the same time and
in the same locality. The Engineer makes no warranties, expressed or implied, under
this Agreement or otherwise, in connection with the Engineer's services.
4
EXHIBIT C
Work Schedule
DATE: MILESTONE:
01-14-2011 Issuance of Notice to Proceed to Engineer
02-04-2011 Submittal of Survey to Engineer by Sub-Consultant/Surveyor
03-04-2011 50% Design Submittal to City of Round Rock Public Works
Department for Review
03-25-2011 100% Design Submittal to City of Round Rock Public Works
Department for Review
04-15-2011 Plans and Construction Documents Approved by City of Round
Rock Public Works Department
05-03-2011 First Public Notice Advertisement for Bid
05-10-2011 Second Public Notice Advertisement for Bid
05-31-2011 Project Bid Opening
July, 2011 Notice of Award Issued by City
July, 2011 Contractor Completes Contract Documents — Secures Signatures,
Bonding and Insurance Certificates
August, 2011 City Executes Contract Documents
August, 2011 City Issues Notice to Proceed; Conduct Pre -Construction
Conference
November, 2011 Substantial Construction Completion — Construction (90 Days)
December, 2011 Final Construction Completion and Final Project Acceptance
EXHIBIT "0"
Project Name: Lestico Pr.. Utilities improvements
Consuftant Name: Bucher, Wi • & Ratliff Corporation 1BWR)
Cost Component - Hours
Total
Hours
Project Principal 4
Project Manager 54
Project Engineer 107
Senior Technician 22
Cadd Technics 32
Admin/Clerical 8
Cost Component - Dollars
Direct Direct
Hourly Labor Indirect Total
Rate Cost Cost Cost
Project Principal $ 55.17 $ 221.00 $ 397.56 $ 618.56
Sr. Project Manager $ 45.58 $2,461.00 $ 4,427.09 $ 6,888.09
Project Engineer $ 30.46 $3,259.00 $ 5,862.62 $ 9,121.62
Senior Technician $ 24.04 $ 529.00 $ 951.62 $ 1,480.62
Cadd Technician $ 19.25 $ 616.00 $ 1,108.12 $ 1,724.12
Admin/Cierical $ 18.14 $ 121.00 $ 217.87 $ 338.67
TOTALS $7,207.00 $12,964.67 $20,171.67
Profit @ 10%
Direct Expenses:
Reproductions/Delivery Costs
Mileage/Travel Costs
Total Expenses
$ 2,017.17
$ 360.00
$ 432.00
$ 792.00
BWR Lump Sum Fee Summary
Direct Labor
Indirect Costs (179.89%)
Direct Expenses
Profit ft 10%
SUBTOTAL - BWR ire
Subconsultant Fee Summary
Design Survey (hung sum - by Weed Geodetical
Survey (lump sum - by Inland Geodetical
$UBTEklundNAL - turveying Sub Ree
TOTAL PROJECT FEES
$ 7,207.00
$12,984.67
$ 792.00
$ 2,017.17
$ 22,980.84
$ 4,135.00
$ 2,750.00
$ 6,885.00
$29,865.0
EXHIBIT E
Certificate of Insurance
�R01' . - CERTIFICATE OF LIABILITY
INSURANCE - °"'e"u"°°v,
12/4!20.0
TIES CERTIFICATE IS ISSUED AS A MATTER OF FORMATION ONLY AND CONFERS NO RIONTS UPON THE CERTIFICATE • • THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATMELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES
BELOW THIS CERTIFICATE OP INSURANCE DOES NOT CONSTITUTE A CONTRACT BMW. THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: Wile certiBcsls holder Is an ADDITIONAL INSURED, the PolicyMs) must be enclosed. If SUBROGATION IS WAIVED, subject to
Doe tense and condlSsns of the Policy, certain Policies nes noses an endorsement. A statement on Me certificate doss not confer *Ms to Me
certificate holler In Nes of suck sndorsunentie).
Pllosuceo
Millie of Illinois, Inc.
233 S. Wacker Dr
Suite 2000
Chicago IL 60606
Dani e•1 .. true •
tpalNl�et312-2at-770D ILI1e1:112-214-0643
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INSURER A:Lexingion_Inauranca COMOUly
19437
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A wholly owned subsidiary of HW Lochner, Inc.
903 E. 104th Street, Suite 900
Kansas City NO 64131
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EXCLUSIONS AND CONDITIONS OF IUCH POUCSS. WAIS SHONE MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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City of Round Rock
221 S. Main Street
Round Rock TX 7{664
SHOULD ANY OF THE ABOVE DISCRI>5 POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THERIOf, NOTI05 NAE, BE DIMMED IN
ACCORDANCE RITE THE POLICY PROVIBIOS&
AUTWOREMO RIPMESENTAINE
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ACORD 26 (2•10/011)
O 19102013 ACORD CORPORATION. A,I RNIB* reserved.
The ACORD name and legs are registered marks of ACORD