R-2014-1442 - 5/22/2014 l
RESOLUTION NO. R-2014-1442
WHEREAS, the City of Round Rock desires to retain professional consulting services for
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group healthcare consultant services in connection with various health and welfare plans; and
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WHEREAS, Holmes Murphy & Associates, Inc. has submitted an Agreement for Professional
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Consulting Services to provide said services; and
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WHEREAS, the City Council desires to enter into said agreement with Holmes Murphy &
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Associates, Inc.,Now Therefore r
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
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That the Mayor is hereby authorized and directed to execute on behalf of the City an
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Agreement for Professional Consulting Services for Group Healthcare Consultant Services With
Holmes Murphy & Associates, Inc., a copy of same being attached hereto as Exhibit "A" and
incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 22nd day of May, 2014.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
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0112.1404,00298823
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EXHIBIT
„A„
CITY OF ROUND ROCK AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES FOR
GROUP HEALTHCARE CONSULTANT SERVICES
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WITH HOLMES MURPHY & ASSOCIATES,INC.
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THIS AGREEMENT for Group Healthcare Consultant Services (the "Agreement") is
made by and between the CITY OF ROUND ROCK, a Texas home-rule municipal corporation
with offices located at 221 East Main Street, Round Rock, Texas 78664-5299 (hereinafter
referred to as "City"), and HOLMES MURPHY & ASSOCIATES, INC., whose offices are
located at 12712 Park Central Drive, Suite 100, Dallas, TX 75251 (hereinafter referred to as i
"Consultant").
RECITALS:
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WHEREAS, City sponsors various health and welfare plans (hereinafter referred to as
the"Plans") as employee benefits for its employees; and
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WHEREAS, City desires to contract for Consultant's assistance in providing advisory
services and reports to the City in connection with the Plans; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties and obligations hereunder;
NOW,THEREFORE,WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
1.01 EFFECTIVE DATE,DURATION,AND TERM
A. This Agreement shall be effective on the date upon which the binding signatures
of both parties are affixed (hereinafter referred to as the "effective date"), and
shall remain in full force and effect unless and until it expires by operation of the
term indicated herein, or is terminated or extended as provided herein.
B. The term of this Agreement shall be for one (1) thirty-six-month period from the
effective date.
C. At City's option, this Agreement may be renewed for a maximum of two (2)
successive additional periods of time, not to exceed twelve (12) months for each
renewal period.
D. City reserves the right to review the Consultant's performance at any time during
the initial term or any renewal period, and may elect to terminate this Agreement
with or without cause or may elect to continue.
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1.02 SCOPE OF WORK
A. The services which are the subject matter of this Agreement are fully described in
the attached Exhibit "A," and are specifically found on pages nine (9) through
fourteen (14) in "3. Scope of Services" (hereinafter referred to as "Scope of
Work"). The attached Exhibit "A" is incorporated herein by reference for all Y
purposes as though recited verbatim. £
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B. Consultant shall satisfactorily provide all services and deliverables described
under the referenced Scope of Work within the contract term specified in Section
1.01. Consultant shall perform its services in a professional and workmanlike
manner.
C. Consultant's undertakings shall be limited to performing services for the City
and/or advising the City concerning those matters on which Consultant has been
specifically engaged set forth in Exhibit "A," however, either party may make
written requests for changes to the Scope of Work. To be effective, a change to 2
the Scope of Work must be negotiated and agreed to in all relevant details, and ¢
must be embodied in a valid Supplemental Agreement as described in Section
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1.05 hereof.
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1.03 CONSULTING FEE
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A. The consulting fee in this Agreement is fully described in the attached Exhibit
"A," and is specifically found "4: Fees" on pages fourteen (14) through fifteen
(15) of this Agreement. In consideration for the services to be performed by
Consultant, City agrees to pay Consultant the sum of Seventy-two Thousand
and No/100 Dollars ($72,000.00) per year to be paid proportionately over a
twelve (12)-month period.
B. In addition to the sum described in 1.03 A., for years one (1) and three (3) of this
Agreement(and for the second twelve(12)-month renewal period in the event this
Agreement is renewed for two (2) additional twelve (12)-month terms), City shall
pay an additional sum per year of Nine Thousand and No/100 Dollars
($9,000.00) for GASB Valuation as described on page fourteen (14) of Exhibit
"A," for a total annual sum of Eighty-one Thousand and No/100 Dollars
($81,000) for those specified years.
C. The consulting fee recited herein for services shall be firm for the duration of the
initial term of this Agreement, and shall be firm for the duration of all renewal
periods. Renewals of this Agreement shall be on the original terms and
conditions recited herein plus any changes specifically approved by City.
D. No reimbursement for travel expenses or any other costs whatsoever are
authorized hereunder.
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1.04 TERMS OF PAYMENT
A. To receive payment, Consultant shall prepare and submit detailed monthly
invoices to the City, in accordance with the delineation contained herein, for
services rendered. Such invoices for professional services shall track the
referenced Scope of Work, and shall detail the services performed, along with
documentation for each service performed. Payment to Consultant shall be made
on the basis of the invoices submitted by Consultant and approved by the City.
Such invoices shall conform to the schedule of services and costs in connection
therewith.
B. Should additional backup material be requested by the City relative to service
deliverables, Consultant shall comply promptly. In this regard, should the City
determine it necessary, Consultant shall make all records and books relating to i
this Agreement available to the City for inspection and auditing purposes.
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C The City reserves the right to correct any error that may be discovered in any
invoice that may have been paid to Consultant and to adjust same to meet the
requirements of this Agreement. Following approval of an invoice, the City shall ?
endeavor to pay Consultant promptly, but no later than the time period required
under the Texas Prompt Payment Act described in Section 1.06 herein. Under no
circumstances shall Consultant be entitled to receive interest on payments which
are late because of a good faith dispute between Consultant and the City or
because of amounts which the City has a right to withhold under this Agreement
or state law.
1.05 SUPPLEMENTAL AGREEMENT !.
The terms of this Agreement may be modified by written Supplemental Agreement
hereto, duly authorized by City Council or by the City Manager, if the City determines that there
has been a significant change in (1) the scope, complexity, or character of the services to be
performed; or (2) the duration of the work. Any such Supplemental Agreement must be
executed by both parties within the period specified as the term of this Agreement. Consultant
shall not perform any work or incur any additional costs prior to the execution, by both parties,
of such Supplemental Agreement. Consultant shall make no claim for extra work done or
materials furnished unless and until there is full execution of any Supplemental Agreement, and
the City shall not be responsible for actions by Consultant nor for any costs incurred by
Consultant relating to additional work not directly authorized by Supplemental Agreement.
1.06 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, any payment to be
made by the City to Consultant will be made within thirty (30) days of the date the City receives
goods under this Agreement, the date the performance of the services under this Agreement are
completed, or the date the City receives a correct invoice for the goods or services, whichever is
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later. Consultant may charge interest on an overdue payment at the"rate in effect"on September
1 of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to x'
payments made by the City in the event:
(a) There is a bona fide dispute between the City and Consultant, a contractor,
subcontractor, or supplier about the goods delivered or the service performed
that cause the payment to be late; or
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(b) There is a bona fide dispute between Consultant and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the
service performed that causes the payment to be late; or
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(c) The terms of a federal contract, grant, regulation, or statute prevent the City
from making a timely payment with federal funds; or
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(d) The invoice is not mailed to the City in strict accordance with any instruction
on the purchase order relating to the payment.
1.07 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of the City's current revenues only. It is understood
and agreed that the City shall have the right to terminate this Agreement at the end of any City
fiscal year if the governing body of the City does not appropriate funds sufficient to purchase the
services as determined by the City's budget for the fiscal year in question. The City may effect
such termination by giving Consultant a written notice of termination at the end of its then-
current fiscal year.
1.08 RESPONSIBILITIES OF CITY
A. City acknowledges and understands that the responsibilities for administering the
Plans and for carrying out provisions of the Plans rest with the Plan
Administrators, as that term is defined in the Employee Retirement Income
Security Act of 1974, as amended ("ERISA"); and City acknowledges that
Consultant shall not serve as the Plan Administrator but shall, subject to direction
from City,perform services as are enumerated in this Agreement.
B. City acknowledges that it retains complete and final discretionary authority,
responsibility, and control regarding policy, interpretations, practices, procedures,
administration and compliance of Plans; City recognizes that Consultant is not a
fiduciary, as defined in ERISA, under this Agreement, and that Consultant shall
not perform any service which would cause it to be a fiduciary of any Plan; and
City acknowledges that it is the Plan Sponsor, Plan Administrator, and Named
Fiduciary as those terms are defined in ERISA.
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C. City acknowledges and agrees that nothing contained in this Agreement shall be
construed so as to obligate Consultant in any way with respect to any state,
federal or other filings due on or before the effective date of this Agreement. If
City requests that Consultant prepare and complete delinquent filings, City
acknowledges that such services would be outside of the Scope of Services of this
Agreement and payment for same would be on terms and conditions negotiated by
the parties separate and apart from this Agreement.
D. City acknowledges that this Agreement shall not be deemed a contract of
insurance under any laws or regulations; City acknowledges its understanding that i
Consultant does not insure, guarantee or underwrite the liability of City under the
Plans; and City acknowledges that City has total fiduciary responsibility under the
Plans and has responsibility for all expenses incidental to the Plans.
E. City acknowledges and understands that Consultant is not a law firm and is not
authorized to provide nor engaged in providing legal services; City acknowledges
that matters for which Consultant may advise City might involve the application i
of federal, state, local, and in some instances foreign laws; and City acknowledges
that Consultant has disclaimed any responsibility for advising City concerning the
proper legal interpretation or application of laws affecting the matters for which
City has engaged Consultant.
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F. City shall maintain current and accurate eligibility and coverage records for the
Plans, verify participant eligibility, and submit information timely at Consultant's
request.
G. City shall resolve all Plan ambiguities and disputes relating to the Plan eligibility
of a Plan participant,Plan coverage,or any other Plan interpretation questions.
H. City shall provide Consultant with copies of any minor revisions, changes or
amendments to the Plans within fifteen (15) working days of the effective date of
such changes. However, for any proposed amendments to the Plans which would
have a material impact on the services to be provided under this Agreement, City
agrees to provide Consultant with copies of such proposed amendments to the
Plans at least ninety (90) days prior to their adoption. If it is determined that any
such Plan amendments materially impact the services to be provided hereunder,
then Consultant shall notify City within sixty (60) days following receipt of the
amendments of any impact such changes would have on the services to be
provided under this Agreement. The parties agree to then enter into good faith
negotiations regarding any changes to this Agreement necessitated by the Plan
amendments. In the event the parties are unable to agree as to any such changes,
then either party may be eligible to terminate this Agreement in accordance with
applicable provisions herein.
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I. City shall provide and timely distribute all notices and information required to be
given to Plan participants, maintain and operate the Plans in accordance with
applicable federal and state laws, maintain all recordkeeping, and file all forms §'
relative thereto pursuant to any federal, state or local law unless this Agreement
specifically assigns such duties to Consultant.
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J. City shall pay all taxes, licenses, and fees levied, if any, by any local, state, or
federal authority in connection with the Plans.
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K. City warrants and represents that the only entities that participate or will
participate in the Plans are in City's"control group"as the term is used in ERISA.
L. City shall maintain responsibility for the accuracy and timeliness of all Plan
records, and shall act as the sole authority to communicate with Plan participants.
M. City shall timely provide Consultant with such information as Consultant may
reasonably require for it to perform services under this Agreement; and City shall i
deliver such information to Consultant within reasonable time frames.
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1.09 INDEPENDENT CONTRACTOR STATUS
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Consultant is an independent contractor, and is not the City's employee. Consultant's
employees or subcontractors are not the City's employees. This Agreement does not create a
partnership, employer-employee, or joint venture relationship. No party has authority to enter
into contracts as agent for the other party. Consultant and the City agree to the following rights
consistent with an independent contractor relationship:
(1) Consultant has the right to perform services for others during the term hereof
(2) Consultant has the sole right to control and direct the means, manner and method
by which it performs its services required by this Agreement.
(3) Consultant has the right to hire assistants as subcontractors, or to use employees
to provide the services required by this Agreement.
(4) Consultant or its employees or subcontractors shall perform services required
hereunder, and the City shall not hire, supervise, or pay assistants to help
Consultant.
(5) Neither Consultant nor its employees or subcontractors shall receive training from
the City in skills necessary to perform services required by this Agreement.
(6) City shall not require Consultant or its employees or subcontractors to devote full
time to performing the services required by this Agreement.
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(7) Neither Consultant nor its employees or subcontractors are eligible to participate
in any employee pension, health, vacation pay, sick pay, or other fringe benefit
plan of the City.
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1.10 CITY'S DESIGNATION OF AUTHORIZED REPRESENTATIVE
The City hereby designates the following representative authorized to act in its behalf
with regard to this Agreement:
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Valerie Francois, Director of Human Resources
221 East Main Street
Round Rock,TX 78664
1.11 CONFIDENTIALITY; AND MATERIALS OWNERSHIP
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Any and all programs, data, or other materials furnished by the City for use by Consultant b
in connection with services to be performed under this Agreement, and any and all data and 3
information gathered by Consultant, shall be held in confidence by Consultant as set forth i
hereunder. Each party agrees to take reasonable measures to preserve the confidentiality of any
proprietary or confidential information relative to this Agreement, and to not make any use
thereof other than for the performance of this Agreement, provided that no claim may be made
for any failure to protect information that occurs more than three (3) years after the end of this
Agreement.
The parties recognize and understand that the City is subject to the Texas Public
Information Act and its duties run in accordance therewith.
All data relating specifically to the City's business and any other information which
reasonably should be understood to be confidential to City is confidential information of City.
Consultant's proprietary software, tools, methodologies, techniques, ideas, discoveries,
inventions, know-how, and any other information which reasonably should be understood to be
confidential to Consultant is confidential information of Consultant. The City's confidential
information and Consultant's confidential information is collectively referred to as"Confidential
Information." Each party shall use Confidential Information of the other party only in
furtherance of the purposes of this Agreement and shall not disclose such Confidential
Information to any third party without the other party's prior written consent, which consent
shall not be unreasonably withheld. Each party agrees to take reasonable measures to protect the
confidentiality of the other party's Confidential Information and to advise their employees of the
confidential nature of the Confidential Information and of the prohibitions herein.
Notwithstanding anything to the contrary contained herein, neither party shall be
obligated to treat as confidential any information disclosed by the other party (the "Disclosing
Party") which: (1) is rightfully known to the recipient prior to its disclosure by the Disclosing
Party; (2) is released by the Disclosing Party to any other person or entity (including
governmental agencies) without restriction; (3) is independently developed by the recipient
without any reliance on Confidential Information; or (4) is or later becomes publicly available
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without violation of this Agreement or may be lawfully obtained by a party from any non-party.
Notwithstanding the foregoing, either party will be entitled to disclose Confidential Information t
of the other to a third party as may be required by law, statute, rule or regulation, including
subpoena or other similar form of process, provided that (without breaching any legal or
regulatory requirement) the party to whom the request is made provides the other with prompt
written notice and allows the other party to seek a restraining order or other appropriate relief.
Subject to Consultant's confidentiality obligations under this Agreement, nothing herein
shall preclude or limit Consultant from providing similar services for other clients.
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Neither the City nor Consultant will be liable to the other for inadvertent or accidental
disclosure of Confidential Information if the disclosure occurs notwithstanding the party's
exercise of the same level of protection and care that such party customarily uses in safeguarding z'
its own proprietary and confidential information.
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Notwithstanding anything to the contrary in this Agreement, the City will own as its sole
property all written materials created, developed, gathered, or originally prepared expressly for
the City and delivered to the City under the terms of this Agreement; and Consultant shall own
any general skills, know-how, expertise, ideas, concepts, methods, techniques, processes, 4'
software, or other similar information which may have been discovered, created, developed or
derived by Consultant either prior to or as a result of its provision of services under this
Agreement.
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1.12 WARRANTIES
Consultant represents that it employs trained, experienced and competent persons to
perform all of the services, responsibilities and duties specified herein, and Consultant warrants F
that all services performed under this Agreement shall be performed consistent with generally
prevailing professional or industry standards. City's remedy for breach of the above warranty
shall be the satisfactory re-performance of Consultant's services or as otherwise provided herein.
1.13 TERMINATION; DEFAULT
b Consultant that the Cit may terminate this
Termination: It is agreed and understood y y
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Agreement for the convenience of the City, upon written notice to Consultant, with the
understanding that immediately upon receipt of said notice all work being performed under this
Agreement shall cease. Consultant shall invoice the City for work satisfactorily completed and
shall be compensated in accordance with the terms hereof for work accomplished prior to the
receipt of said notice of termination. Consultant shall not be entitled to any lost or anticipated
profits for work terminated under this Agreement. Unless otherwise specified in this Agreement,
all data, information, and work product related to this project shall become the property of the
City upon termination of this Agreement, and shall be promptly delivered to the City in a
reasonably organized form without restriction on future use. Should the City subsequently
contract with a new consultant for continuation of service on the project, Consultant shall
cooperate in providing information.
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Termination of this Agreement shall extinguish all rights, duties, and obligations of the
City and the terminated party to fulfill contractual obligations. Termination under this section
shall not relieve the terminated party of any obligations or liabilities which occurred prior to
termination.
Nothing contained in this section shall require the City to pay for any work which it '
deems unsatisfactory or which is not performed in compliance with the terms of this Agreement.
Default: Either party may terminate this Agreement, in whole or in part, for default if
the Party provides the other Party with written notice of such default and the other fails to
satisfactorily cure such default within ten (10) business days of receipt of such notice (or a
greater time if agreed upon between the Parties).
If default results in termination of this Agreement, then the City shall give consideration
to the actual costs incurred by Consultant in performing the work to the date of default. The cost
of the work that is useable to the City,the cost to the City of employing another firm to complete
the useable work, and other factors will affect the value to the City of the work performed at the
time of default. Neither party shall be entitled to any lost or anticipated profits for work
terminated for default hereunder.
The termination of this Agreement for default shall extinguish all rights, duties, and F
obligations of the terminating Party and the terminated Party to fulfill contractual obligations.
Termination under this section shall not relieve the terminated party of any obligations or
liabilities which occurred prior to termination.
Nothing contained in this section shall require the City to pay for any work which it
deems unsatisfactory, or which is not performed in compliance with the terms of this Agreement.
1.14 INDEMNIFICATION
Consultant and the City each agree to indemnify, defend and hold harmless the other
from and against amounts payable under any judgment, verdict, court order or settlement for
death or bodily injury or the damage to or loss or destruction of any real or tangible property to
the extent arising out of the indemnitor's negligence in the performance of this Agreement.
Consultant agrees to indemnify, defend and hold harmless the City from and against any
and all amounts payable under any judgment, verdict, court order or settlement for Third Party
claims of infringement of any trade secrets, copyrights, trademarks or trade names alleged to
have occurred and arising from the deliverables provided by Consultant to the City in connection
with the performance of this Agreement. Should the City's use of such deliverables be
determined to have infringed, Consultant may, at its option: (i) procure for the City the right to
continue using such deliverables provided or (ii) replace or modify them to make their use non-
infringing while yielding substantially equivalent results. If neither of the above options is or
would be available on a basis that is commercially reasonable, then Consultant may terminate
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this Agreement, the City shall return such deliverables provided, and Consultant will refund to
the City the fees paid for the deliverables provided. This infringement indemnity does not cover
claims arising from the combination of such deliverables with products or services not provided
by Consultant; the modification of such deliverables by any person other than Consultant;
deliverables complying with or based upon(1)designs provided by or at the direction of the City
or (2) specifications or other information provided by or at the direction of the City; or use of
systems, materials or work performed in a manner not permitted hereunder or by another
obligation of the City to Consultant.
The indemnities in this section are contingent upon: (1) the indemnified party promptly
notifying the indemnifying party in writing of any claim which gives rise to a claim for
indemnification hereunder; (2)the indemnifying party being allowed to participate in the defense
and settlement of such claim; and (3) the indemnified party cooperating with all reasonable
requests of the indemnifying party (at the indemnifying party's expense) in defending or settling
a claim. The indemnified party shall have the right, at its option and expense, to participate in
the defense of any suit or proceeding through counsel.
1.15 ASSIGNMENT AND DELEGATION
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The parties each hereby bind themselves, their successors, assigns and legal
espect to the terms of this Agreement. Neither party may
representatives to each other with r
assign any rights or delegate any duties under this Agreement without the other party's prior
written approval,which approval shall not be unreasonably withheld. 4
1.16 COMPLIANCE WITH LAWS,CHARTER AND ORDINANCES
Consultant, its consultants, agents, employees and subcontractors shall use best efforts to
comply with all applicable federal and state laws, the Charter and Ordinances of the City of
Round Rock, as amended, and with all applicable rules and regulations promulgated by local,
state and national boards, bureaus and agencies. Consultant shall further obtain all permits,
licenses, trademarks, or copyrights required in the performance of the services contracted for
herein,and same shall belong solely to the City at the expiration of the term of this Agreement.
1.17 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
(1) When delivered personally to recipient's address as stated herein; or
(2) Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
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Notice to Consultant:
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Holmes Murphy &Associates, Inc.
12712 Park Central Drive, Suite 100
Dallas,TX 75251
Notice to City:
City Manager, City of Round Rock
221 East Main Street
Round Rock,TX 78664
AND TO:
Stephan L. Sheets, City Attorney F
309 East Main Street
Round Rock, TX 78664
Nothing contained in this section shall be construed to restrict the transmission of routine
s communications between representatives of the City and Consultant. y
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1.18 APPLICABLE LAW; ENFORCEMENT AND VENUE
Round Rock, Texas, and if legal action is
This Agreement shall be enforceable in
necessary by either party with respect to the enforcement of any or all of the terms or conditions k
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall
be governed by and construed in accordance with the laws and court decisions of Texas.
1.19 DISPUTE RESOLUTION
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If a dispute arises under this Agreement, the parties agree to first try to resolve the
dispute with the help of a mutually selected mediator. If the parties cannot agree on a mediator,
the City shall select one mediator and Consultant shall select one mediator and those two
mediators shall agree upon a third mediator. Any costs and fees, other than attorney fees,
associated with the mediation shall be shared equally by the parties.
The City and Consultant hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act(9 USC Section 1-14)or any applicable state arbitration statute.
1.20 FORCE MAJEURE
Notwithstanding any other provisions hereof to the contrary, no failure, delay or default
in performance of any obligation hereunder shall constitute an event of default or breach of this
Agreement, only to the extent that such failure to perform, delay or default arises out of causes
beyond control and without the fault or negligence of the party otherwise chargeable with failure,
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delay or default; including but not limited to acts of God, acts of public enemy, civil war,
insurrection, riots, fires, floods, explosion, theft, earthquakes, natural disasters or other
casualties, strikes or other labor troubles, which in any way restrict the performance under this =:
Agreement by the parties.
Consultant shall not be deemed to be in default of its obligations to the City if its failure
to perform or its substantial delay in performance is due to the City's failure to timely provide
requested information, data, documentation, or other material necessary for Consultant to
perform its obligations hereunder.
1.21 SEVERABILITY
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The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion of provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement.
Any void provision shall be deemed severed from this Agreement, and the balance of this
Agreement shall be construed and enforced as if this Agreement did not contain the particular
portion of provision held to be void. The parties further agree to amend this Agreement to
replace any stricken provision with a valid provision that comes as close as possible to the intent
of the stricken provision. The provisions of this Article shall not prevent this entire Agreement
from being void should a provision which is of the essence of this Agreement be determined
void.
1.22 STANDARD OF CARE E
Consultant represents that it is specially trained, experienced and competent to perform
all of the services, responsibilities and duties specified herein and that such services,
responsibilities and duties shall be performed, whether by Consultant or designated
subconsultants, in a manner acceptable to the City and according to generally accepted business
practices.
1.23 GENERAL AND MISCELLANEOUS
The section numbers and headings contained herein are provided for convenience only
and shall have no substantive effect on construction of this Agreement.
No delay or omission by either party in exercising any right or power shall impair such
right or power or be construed to be a waiver. A waiver by either party of any of the covenants
to be performed by the other or any breach thereof shall not be construed to be a waiver of any
succeeding breach or of any other covenant. No waiver of discharge shall be valid unless in
writing and signed by an authorized representative of the party against whom such waiver or
discharge is sought to be enforced.
This Agreement shall evidence the entire understanding and agreement between the
parties and shall supersede any prior proposals,correspondence or discussions.
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This Agreement may be executed in multiple counterparts, which taken together shall be
considered one original. The City agrees to provide Consultant with one fully executed original. 4
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
hereafter indicated.
City of Round Rock,Texas Holmes Murphy& Association,Inc.
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By: B _ h
Printed Name: Prin d Na e: 4 CA��. �11is 1
Title: Tit e: rz'e-
Date Signed: Date igned: 2,ot
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For City,Attest:
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By:
Sara L. White, City Clerk
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For City,Approved as to Form:
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By:
Stephan L. Sheets, City Attorney
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We're for you.
of Round Rock
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City
Group Healthcare Consultant Services
2/13/2014
12712 Park Central Drive,Suite 100
Dallas,TX 75251
214-265-6320 1800-882-5949
www.holmesmurphy.com
Exhibit "A"
HOLMES
MURPHY.
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Contents �
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EXPERIENCE:
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5.REFERENCES........................................................................................................
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HOLMES
MURPHY.
Thank you again for selecting Holmes Murphy & Associates,, Inc. (Holmes Murphy) as a strategic
partner for the City of Round Rock(CORR).
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We believe that Holmes Murphy is uniquely positioned to assist CORR in achieving improved
performance for your benefit products through our professional advisory services. We are proud of our
eight year relationship with the City and are honored to be your partner. Over the past ten years, our
team has worked with over 60 public entities, predominantly municipalities; in Texas. Holmes Murphy
will continue to work with you to develop a comprehensive multi-year program strategy coupled with
implementaction, refinement, and adaptation to achieve meaningful financial and health improvement
of your benefit programs in this ever-changing benefits landscape.
Holmes Murphy is comprised of talented individuals from a variety of distinctly specialized
backgrounds. Most of our employees left their previous organizations to work in an environment that
provides them with freedom to leverage their talents in providing industry-leading innovation and
solutions to our clients. Previous employers include many of the large national consulting houses and
national health plans, as well as Fortune 500 companies. This collaboration offers CORR the best of
both worlds: a local focus with a national presence.
Holmes Murphy's specialized backgrounds, talent, and creativity have provided us with tremendous
industry visibility and influence, We are the only firm in the country to have representatives from one
office who on the national consultant advisory boards of each of the three largest national health plans.
The Holmes Murphy team's goal is to provide best in class experience, resources, service, and
technology. You will also find that our pricing accurately reflects our exceptional service level. At the l
end of the day, it is about delivering the right advice at the right time so the City can make informed i
decisions to achieve optimal results. i
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The primary representatives from the Holmes Murphy Team will be: l
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Jarrad Wills David Gibson
Vice President Vice President—Client.Services
Holmes Murphy&Associates, Inc. Holmes Murphy&Associates, Inc.
12712 Park Central Drive, Suite 100 12712 Park Central Drive, Suite 100
Dallas, TX 75251 Dallas,TX 75251
214-532.1043 (cell) 214-232-7856 (cell)
iwills(@holmesmurphy.com dgibsonaa holmesmurphy.com
You will find within our scope of work document a number of deliverables to include, but not limited to,
assisting the City with:
• Developing actuarial sound funding and contribution strategy in harmony with overall benefits
objectives and long-term strategy
• Analyzing active and retiree populations in whole and part and the relative impact to the plan
• Evaluating and implementing retiree solutions that achieve both short and long term objectives
of the City,while being mindful of overall plan performance
Assisting in the development and ongoing performance review of future clinic
• Marketing, negotiating, and implementing appropriate vendor partners for the City i
• Providing ongoing management and oversight of vendor relationships, issue resolution, and
plan performance. l
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Exhibit "A"
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HOLMES
MURPHYP
INEMM
Our commitment to CORR is to continually exceed your expectations and be your most trusted advisor I
and partner. We very much look forward to a continued partnership with the City aggressively
managing all facets of your benefit programs to achieve lower trend and overall spend.
Please do not hesitate to contact us with any questions.
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Sincerely,
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Jarrad Wills i.
Vice President
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Exhibit "A"
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HOL:MES
MURPHYe
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1: FIRM OVERVIEW HOLMES MURPHY & ASSOCIATES, INC.
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Company founder Max L. Holmes was an optimist and an idealist. In 1932, at the height of the 4
Great Depression, he opened his own insurance agency in Des Moines, Iowa, Holmes
determined that hard work and dedicated customer service would sustain his business.Within a
decade, the Max L. Holmes Agency was known as an authority in the property and casualty
insurance field. i
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J. Raymond Murphy Jr., a former member of The University of Iowa's famous Ironmen football ?
team of 1939,joined the agency as salesman in 1948. By 1951, Murphy had become a
partner in the firm, which then operated under the name of Holmes Murphy, s
During the 1950s, Holmes Murphy broadened its base. The company became proficient in
bonding and construction insurance. And in connection with the Iowa State Bar Association,
Holmes Murphy provided a benefits package designed for the law association. By the end of
this decade,the company launched the development of its Employee Benefits department,
which has become an integral part of.our business.
We among the 22 largest independent premier risk-management and insurance-brokerage
firms in the United States, and are ranked in the top 10 largest private Consulting Firms,which
gives us the negotiating power to work with the best carriers to ensure you with a quality,
customized plan. However,we offer the same personalized, local feel that you might find with a
smaller insurance brokerage with our 17 branch locations across the United States and over
6,000 customers. The company was founded and is still headquartered in Des Moines, Iowa f
and we have 17 offices throughout the country.
Ides Moines,Iowa Sioux Falls,South Dakota
3001 Westown Parkway 5120 South Solberg Avenue
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West Des Moines;lA 50266 Sioux Fells,SD 57108 f
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Cedar Ravius,Iowa St.Locus,Missouri
500 Ist Avenue NE,Suite 300 7777 Bonhomnte Avenue,Suite 2300 s
Cedar Rapids,1A 52401 St,Louis,.MO 63105
Peot•ia, Illinois Dallas, Tevas {
5006 N Glen Park Place 12712 Park Central Drive
Peoria,IL 61614 Dallas,Tx 75251 I
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Overland Park, Kansas Madison, Wisconsin i
6300 West t43rd Street,Suite 200 10 Gast Doty Street;Suite 800
Overland Park,KS 66223 Madison,W153703
Davenport,lova Oklahoma City, Oklahoma
249 Research Parkway,Suite 220 211 North Robinson,Suite 1900
Davenport,1A82806 Oklahoma City,OK 73102
Scottsdale,AZ Omaha,Nebraska
14850 N.Scottsdale Road,Suite 280 2637 South 158th Plaza,Suite 200 y
Scottsdale,AZ 85254 Omaha,NE 68130 II
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Exhibit "A"
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HOLMES
MURPHY. 1,
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Holmes Murphy has approximately 5.50 employees,with over 140 employee benefits 'I
professionals nationwide The pool of talent and resources available to CORR in our Dallas
office include but is not limited to:
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• 3 Actuaries E
• 4,Analysis
• 7 Reporting Analysts I
• 8 Communication Specialists {
• 5 Call Center Support Personnel l
• 4 Clinical/Wellness Consultants
• 7 Clinical Care Engineering Specialists
• 5 MGD Risk Reduction Specialists 5,
• 65 Support Staff
• 22 Senior Benefits Advisors
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Ultimately it is the responsibility of both Jarrad and David to insure all available resource are
utilized effectively for the City.
Holmes Murphy and Associates, Inc. is able to advise on a variety of medical plans, voluntary
products,retiree medical, and other employee benefits plans from carriers and vendors across i
the United States.We specialize in evaluating,negotiating with, and recommending insurers
and providers to our clients, and we employ rigorous selection criteria and performance j
objectives when considering a vendor. ;
HMA also offers a variety of other Professional Services, including claims data analysis
services, plan administration and legislative compliance assistance,custom communication
services, technology-based human resources tools, and access to specialized pharmacy
benefits expertise.
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• BENEFITS I
Strafe ! Administrative-Support Vendor:Negotiations
1 Budget monitoring I Dedicated service team Renewal meetings
E Plan design analysis Vendor oversight Contract negotiations ( i
I Trend analysis i Problem resolution SPD Review f
Network efficiency Open enrollment process Project timelines
Benchmarking i Legal&compliance support Initial proposal review
f Contribution strategy ( Vendor audits Bidding/selection process
i Managed care analysis s Claims resolution Constant communication ,
IIII Actuarial support- 'Eligibility management Internal underwriting
Formal strategy meetings 1 Call center support Vendor negotiations i
Annual planning sessions HR benefits portal t Leveraging HMA affiliations
ess s"stem Ancilla products
Customized Communication Welln y ► !
Disease mgmt programs
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Exhibit "A"
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HOLMES
MURPHY.
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MIN, Emn
2: HOLMVIES MURPHY TEAM, STAFF QUALIFICATIONS, AND
EXPERIENCE:
Holmes Murphy has over 500 employers nationwide representing approximately 300 fully insured and
200 self funded customers. The service team for CORR has extensive underwriting and management
experience with public entities as well as all funding methodologies.
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We do not work in a"silo"system where one team works on all of the same customers. Our approach
is built on sharing knowledge and experiences. With this structure we strive to pull the appropriate
levels of expertise at the appropriate time from within our pool of experts. Our goal in building our
organization was to provide all of the appropriate areas of expertise that a customer could find in one l
of the country's largest consulting firms, but to do this with the customer service feel of a strong
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regional firm.
The team includes specific expertise in benefit design strategy, human resources policy and
administration, actuarial science, compliance insight/oversight and communication expertise. We also
have built an account management team that understands the challenges you face each and every
day. T"
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David • •
Vice President
ClientService ,
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ryry
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Associate,
Client Services
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Buskirk Chief
Actuary
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Exhibit "A"
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HOLMES
MURPHY.
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Jarrad Wills will lead the account management team assigned to work with CORR, with David Gibson
responsible for daily account management activities, including: communication planning and j
development, resolving vendor issues, and working with vendors to implement plan design changes. i
Jennifer Rogers understands benefits programs from the account manager level,and will provide
valuable assistance in the operations management of CORR program, from implementation, to i
ongoing vendor management, to compliance support, and administrative questions. Prior to joining
HMA Jennifer was the BenefitManager for the City of Carrollton. Jennifer will work with David to
provide ongoing support for day-to-day operations and vendor management activities. k
Our extensive experience providing Gonsuffing for public entities give us a unique advantage in developing a
multi-year strategy to maximize benefits while minimizing costs. Our innovative wellness programs and
strategies have been successful in reducing trend for 100% of our clients and have been recognized in {
various media outlets.We would be happy to share those results with you. III i
We understand Health Care Reform(HCR)is of specific concern for all of our clients. We constantly
monitor and interpret the countless pages of new/changing legislative documentation intended to clarify
and give guidance to employers and others on how to navigate this changing landscape. This task is i
formidable and can be overwhelming at times. We help our clients turn this information into actionable i
next steps. Den Bishop,President of our Dallas operations,literally wrote"The Book on Health Care i
Reform"which Was released in July 2013 detailing the economic truth about Healthcare in America.
This book will help employers better understand how we got here, what is happening,and what we
believe may happen next.
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We have two full-time compliance officers in our Dallas office led by Ed Oleksiak. They assist all
Holmes Murphy clients with ALL compliance needs for all benefit programs(i.e., FMLA, COBRA, and
HIPAA). The proposed service team will work closely with Ed and his team to ensure the CORR will
have the right information at the right time.
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Exhibit "A"
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HOLME:S
MURPHY.
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3. SCOPE OF SERVICES
As a full service Consultant, Holmes Murphy provides a wide variety of services. We understand that
not all clients are the same,and will work with CORR to develop a customized plan that will be
beneficial to the CORR and its employees for years to come. `
Financial I Budget I Actuarial
1. Reforecast current year budget with final enrollment
2. Determine active employee contribution strategy
3. Assist in developing annual strategic benefit plan objectives and initiatives
4. Negotiate all health related product renewals to secure most cost effective contracts/
agreements in accordance with budget projections x`
5. Provide quarterly analysis of medical, dental and prescription claims (Active and ,
Retiree) i
6. Provide actuarial support and analysis through proprietary budget modeling tool to help
project future costs and impact of potential plan design changes
7. Monitor network performance,which includes analysis of utilization, discounts and
overall plan efficiency
8. Provide education and strategy development on cost management programs
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Communications
9. Develop strategy and communications for annual health screenings(as appropriate) i
10. Assist in the development and editing of benefits and wellness newsletters
11. Develop communications for annual benefits Open Enrollment, including the following
audiences:
a. Active employees
b. New hires
12. Create-"on-demand" miscellaneous communication requests based on administrative
needs (targeted letters and emails to various groups) }
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Wellness/ Nutritional Intervention r
13. Develop and execute comprehensive implementation plan l
14. Market, advise, select and manage wellness vendors
15. Create strategy and develop incentive program.tied to overall program participation and I
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medical/pharmacy budget
16. Analyze, provide contract review, and implement the on-going management of annual
on-site biometric screening I
17. Provide detailed year-over-year cohort analysis of biometric risk factors
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Exhibit "A"
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HOI MES
MURPHY. k
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Marketing / Procurement
18. Manage renewal process and present renewal summary to CORR
19. Evaluate marketplace options via proprietary multi-phase finance, delivery and ;
administration Request for Proposal (RFP)
Compliance fi
20. Review contracts for accuracy, compliance and comprehensiveness
21. Advise on impending legislative changes and explain potential impact to CORR's benefit i
plans 3
22. Advise and create plan strategy in relation to PPACA
23. Monitor legislative compliance updates, including:
a. American Recovery & Reinvestment Act of 2008 (ARRA)
b. State Children's Health Insurance Program (SCHIP)
C. All other benefit legislation passed r
24. Provide written monthly compliance alerts and updates to CORR
Administration i
25. Gather industry benchmarking data on benefit offerings, plan designs, enrollment data,
and financial data as compared to CORR plans
In addition to the scope of services listing above, here is more detailed information on some of the key
services Holmes Murphy provides:
Strategy Meetings:We will conduct formal review and strategy meetings quarterly or as often
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asyourbenefits and financial team finds appropriate. These meetings will include a review of
the actual costs versus budget projections, utilization analysis, and a discussion of trends and
opportunities. We would fully coordinate these sessions to make this as easy for your team as
possible. '
Program Audit&Review:The completion of a comprehensive audit of the current benefits
program would be essential. It critical that we have a thorough understanding of all elements of j
your current benefit plans before we begin our consulting work. As we review the programs,we
keep two basic questions in mind:"What's working?"and"What's broken?"
Budget Analysis&Support:Our goals in budgeting are to eliminate surprises and to reduce the
administrative burden of the budget process. Our approach will be to develop an independent
actuarial budget for the 2013-2014 plan years. We will then closely monitor the actual CORR
performance to identify and discuss any potential discrepancies on a monthly basis. We believe that j
by taking a proactive approach to the budget process,we can identify potential trends early and take
the necessary actions that would benefit CORR.
Key indicator&Vendor Reporting:Our primary role in reporting and analysis is to bring life to
vendor data.. It should not be CORR's job to sort through potentially hundreds of pages of reports to
try to figure out what is happening with the costs and why. We will provide the vendor data analysis
to CORR and deliver a meaningful summary of the information providing clear answers. We will also
provide claim detail summaryreports.
Actuarial Financial Projections:The support of our Actuarial unit is also available to help project
future costs and analyze change opportunities. As an example,we will analyze the current plan
designs by measuring the value.of the various PPO plans. Mark Van Buskirk, Ph.D.is our full time
in-house Chief Actuary and will assist in critical technical areas.
Exhibit "A"
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HOLMES
MURPHY. I I
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Plan Efficiency Analysis: Holmes Murphy would use an analytical method that we refer to as Plan I'
Efficiency Analysis to measure the financial performance of CORR medical benefit programs. f
Utilization Monitoring: Holmes Murphy will enlist the support of our healthcare and data
management analysts to actively review the clinical utilization reports for trends in healthcare
services. r
Benchmark Analysis: Holmes Murphy will utilize a combination of national purchased information
and custom benchmarking surveys to help CORR identify their competitive positioning. In addition i
we have experience with all the major data warehouse systems including Ingenex, Medstat and i
Solucient that include granular benchmarking information at detailed.levels.
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Design Strategy and Option Modeling:We believe that Health Savings Accounts will have a .
profound impact on future plan design options and decisions. understanding the selection patterns
and how that can increase or decrease the ultimate costs is critical in designing a multi-tiered plan ! l
program. Recognizing that CORR is particularly interested in strategies that encourage employees I
to access care efficiently,we will assist in reviewing options that position CORR well for the future.
Internal Underwriting:At Holmes.Murphy, it is our belief that the most effective negotiations come
from having the deepest understanding of the data. We would perform internal underwriting on
CORR's behalf so that our vendor negotiations are based on valid actuarial assumptions rather than i x
on market rates. This approach consistently places us in the best possible position to negotiate l
favorable terms with vendors and.we are confident it will yield the best possible rates for CORR. i
Vendor Negotiations: We would fully support and participate in all negotiations with vendors. This
would include a detailed initial review of the current programs to ensure that there are effective terms
and provisions in the contracts.
IEducation&Training Program:One of the ways we add value to our customers is through a
continuous education on the latest industry trends,products and legislative activities. We are known ! t
for conducting high impact seminars and commonly speak at several association meetings. For g
CORR,we will provide"private"educational sessions to ensure that the Human Resource and the i
Benefit Committee team are fully up to speed on the evolving trends.in the industry. '
We update our clients with regular compliance alerts and other guidance documents.We will
send these to you actively and will schedule sessions to review the information with you as €
necessary.We disseminate this information by
regular, timely, compliance updates
prepared by both our internal compliance team as well as bulletins prepared on our behalf by
Littler Mendelson.
In addition to the aforementioned compliance alerts,we provide Holmes Murphy Benefit Alerts which
are web-based communications provided bi-weekly via e-mail.These alerts include up to date
information and articles on the most important issues impacting our clients. Compliance alerts would
automatically be distributed to each key contact at CORR and are distributed as needed by the
changing regulatory landscape:of health&welfare benefits.
Lastly,we also conduct seminars and webinars on"hot topics"such as HIPAA changes and IRS
requirements related to your plans. For example, in February 2014, Holmes Murphy hosted a
seminar titled Healthcare Perform where we discussed the future healthcare delivery models,and
the impact of the external exchangemarketplace on employer-sponsored'benefit plans.
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Exhibit "A"
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HOLMES i
MURPHY.
Below is a sample timeline of how Holmes Murphy approaches customers'benefits—we will continue I
to work closely with your team to insure that the target dates best represent the needs of CORR.As
each client is unique,this timeline will be flexible to meet your unique needs based on our ongoing
discussions:
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Phase I-Where is+✓ORR Now?
A. Gathering of Information i
• SPD's '
• Administrative agreements/contracts HMA lGORRI s� i
• Claims.experience Vendors 1 Week
• Rates and fees
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• Census data
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B. Initial Strategy Meeting
• The Client's business goals
• Observations of current benefits l
• Financial, administrative, and plan constraint
/goals ;
• Company financial targets 1
• Core beliefs exercise HMA!CORR 2nd Week l
• Benefit plan history
• Potential compliance issues
■ Benefit plan goals
• Core plan design
■ Managed care network criteria
■ Ancillary plan design __ I
C. Cataloging Basic Benefits
• Design audit gridsrd }
HMA 3 Vtfeek i
• Understand efficiencies and variances of current i
benefit design
D. Financial Analysis
• Claims experience
• Fixed expenses HMA 9d'Week
• Employee contributions ;
• Stop-loss positions
__• Normative comparisons
E. Plan Performance Evaluation
■ Administration HMA/CORR 4'h Week r
■ Finance
• Delivery
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Exhibit "A"
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HOLMEMURPH
• Present and finalize benefit strategy
• Discuss budget expectations
■ Discuss funding alternatives b
• Measure observations verses goals HMA/CORR 6`"Week
• Develop baseline performance measures 1
1.
• Discuss plan design and managed care i r
structure
_• Develop administrative specifications
B. Develop Concrete Plan Performance Goals HMA/CORR T"Week I
Phase ill- How Ages CORR,
Get There?
Administrative Effectiveness t
■ Claims
• Member services
■ Plan management HMA/CORR 81h Week
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• Eligibility/Connectivity t
• Communication
_ Compliance
B. Financial Accountability
■ Risk management
■ Competitive positioning HMA/CORR 8t'Week
• Budgeting
• Financial administration
` Reporting
C. Delivery System
• Access to providers HMA I Vendors 8'n Week
■ Plan design
_ • Quay assurance --
_ Phase IV: Enhance Performance Wtthtn the Business Structure
A. Benchmark Plans 1 Performance HMA 10th Week
B Identify Programs not Meeting Performance HMA/CORR 10th Week i
Standards
C. Evaluate Billing/Banking Relationship �! HMA/CORR 11 th Week
D. EvaluateCommunication/Reporting HMA/CORR 11 th Week 4
Opportunities - — -- —_ I
_ Phase U P_rQ'ofe Employee "Value" of Each Benefit
A. Review Employee Communication Materials/
HMA/CORR 13th Week f
Processes.
B. Explore Communication Alternatives _ _ HMA/CORR _ _ 13th Week
C. Discuss Multiplicity of Information Contacts. HMA/CORR 14th Week
D. Evaluate"'EmployeeHelpline" HMA/CORR 18th Week
E. Discuss Employee Benefit Statements HMA/CORR 20th Week
F. Enhance Local Associate Level Support HMA/CORR Ongoing
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G. Annual and initial enrollment assistance HMA Ongoing
H. Annual vendor renewals, RFPs, negotiations HMA As required
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Exhibit "A"
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HOLMES
MURPHY. 2
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4: FEES j
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In almost every public entity engagement,we work off of an annual retainer fee. We prefer this
method because we do not want our clients feeling as though they are on the clock every time
they need assistance. We intend for our client to choose a billing frequency that best works for
them. Should CORR request an alternative compensation arrangement, we would be more
,
than happy to discuss further.
Emplo�ree $ene�ts = � �7z,00�fixed fee annualil�t� � f
Renewable annually for m>utulty
Cnl�sultan# � reeable'terms �
In addition to the traditional Core scope of services outlined above,we have also listed out
additional project work that Holmes Murphy has/could provide for CORR. The list below is not I '
all encompassing but provides an idea of what the City and other customers have retained
Holmes Murphy for on a project basis in,additionto our traditional consulting services.
Sample List of Project Work(fee to be determined at time of service) f
• Clinic Evaluations—analyze program efficiency, develop return on investment models,
identify areas of opportunity, etc. HMA has been providing this as part of our ongoing
retainer relationship. No Charge. I
• Direct Contracting—stand-alone project or in conjunction with Clinic and/or Wellness x,
initiatives. HMA has been providing this service as part of our ongoing retainer relationship,
and looks forward to.helping the City determine how to best integrate your future employee r`
clinic into the overall benefits strategy. No Charge.
• GASB Valuation initial and/or ongoing valuations. Future funding and plan design
strategies to consider reducing liability.When we are required to complete HMA will charge a
flat fee of$9,000 per valuation every other year as we have in the past.
• Custom Communications—print or electronic media. HMA has been providing this;as part of
our ongoing retainer relationship. No Charge.
• Eligibility Management and Enrollment Services—facilitating all aspects,(if applicable). HMA ='
has been providing this as part of our ongoing retainer relationship. No Charge. '
• Cafeteria.Plan Administration—If separate from Medical vendor RFP the fee would be
$2,000. Otherwise no charge when included with Medical RFP initiative.
• Elictibility/Dependent Eligibility Audit—the City has not performed an Eligibility Audit in
several years. Cost of services for assisting in this process TBD based on scope of
services.
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Our goal is to become your most trusted advisor....for many years. As a result, we do not
require a formal contract of any kind. We charge for our services on a monthly basis and if r
CORR is not satisfied with our work, you have the ability to terminate our relationship at any
time. We believe that this is the ultimate performance guarantee)
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Exhibit "A"
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HOL.MES
MURPHY.
Holmes Murphy is a firm that holds true to its core beliefs as an organization, while proving to
be innovative and adaptable in addressing a client's current and future challenges.
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5. REFERENCES
j
Medical/Rx,Stop Lisa Norris
Loss,Dental,Vision, Inorris@gptx,org
City of Grand Prairie71,130 6 years 972-237-8071
Life/AD&D,LTD,EAP, 318 W.Main St,Grand Prairie,TX
FSA, 75053
GASB,active Ronnie Kidd
budgeting,pricing, Ronnie.Kidd@Abilenetx.com
City of Abilene 1,000 plan design,Medical, 7 years 325-676-6469
Stop Loss,FSA, 555 Walnut,Room 101
Dental,COBRA, Abilene,TX 79601
Vision,Life Retiree i
Missie Pustejovsky
Medical/Rx,Stop missiep@ci.waco.tz.us 4 k
Loss,.Dental,Vision, 7 years L
City of Waco 1,500 254-750-5791
Life/AD&D,LTD,STD, 300 Austin Avenue,
EAP,FSA Waco,TX.76702 —
Brenda Slauson "
Budgeting,Pricing, brendas@johnsoncountytx.org 817-
Johnson County 350 Plan design,Medical, 2 years 556-6349
Dental,Life, 2 N.Main Street,Room 215
Cleburne,TX 76031
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Exhibit "A"
4
EXECUTED
ORIGINAL
DOCUMENT
FOLLOW
1`r
CITY OF ROUND ROCK AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES FOR
GROUP HEALTHCARE CONSULTANT SERVICES
WITH HOLMES MURPHY & ASSOCIATES,INC.
THIS AGREEMENT for Group Healthcare Consultant Services (the "Agreement") is
made by and between the CITY OF ROUND ROCK, a Texas home-rule municipal corporation
with offices located at 221 East Main Street, Round Rock, Texas 78664-5299 (hereinafter 1
referred to as "City"), and HOLMES MURPHY & ASSOCIATES, INC., whose offices are
located at 12712 Park Central Drive, Suite 100, Dallas, TX 75251 (hereinafter referred to as
"Consultant'
RECITALS:
WHEREAS, City sponsors various health and welfare plans (hereinafter referred to as
the"Plans") as employee benefits for its employees; and
WHEREAS, City desires to contract for Consultant's assistance in providing advisory
services and reports to the City in connection with the Plans; and
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WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties and obligations hereunder;
NOW,THEREFORE,WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
1.01 EFFECTIVE DATE,DURATION,AND TERM
A. This Agreement shall be effective on the date upon which the binding signatures
of both parties are affixed (hereinafter referred to as the "effective date"), and
shall remain in full force and effect unless and until it expires by operation of the
term indicated herein, or is terminated or extended as provided herein.
B. The term of this Agreement shall be for one (1) thirty-six-month period from the
effective date.
C. At City's option, this Agreement may be renewed for a maximum of two (2)
successive additional periods of time, not to exceed twelve (12) months for each
renewal period.
D. City reserves the right to review the Consultant's performance at any time during
the initial term or any renewal period, and may elect to terminate this Agreement
with or without cause or may elect to continue. a
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1.02 SCOPE OF WORK
A. The services which are the subject matter of this Agreement are fully described in
the attached Exhibit "A," and are specifically found on pages nine (9) through
fourteen (14) in "3. Scope of Services" (hereinafter referred to as "Scope of
Work"). The attached Exhibit "A" is incorporated herein by reference for all
purposes as though recited verbatim.
B. Consultant shall satisfactorily provide all services and deliverables described
under the referenced Scope of Work within the contract term specified in Section
1.01. Consultant shall perform its services in a professional and workmanlike
manner.
C. Consultant's undertakings shall be limited to performing services for the City '
and/or advising the City concerning those matters on which Consultant has been
specifically engaged set forth in Exhibit "A," however, either party may make
written requests for changes to the Scope of Work. To be effective, a change to
the Scope of Work must be negotiated and agreed to in all relevant details, and
must be embodied in a valid Supplemental Agreement as described in Section
1.05 hereof.
1.03 CONSULTING FEE '`
A. The consulting fee in this Agreement is fully described in the attached Exhibit
"A," and is specifically found "4: Fees" on pages fourteen (14) through fifteen
(15) of this Agreement. In consideration for the services to be performed by
Consultant, City agrees to pay Consultant the sum of Seventy-two Thousand
and No/100 Dollars ($72,000.00) per year to be paid proportionately over a
twelve (12)-month period.
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B. In addition to the sum described in 1.03 A., for years one (1) and three (3) of this
Agreement(and for the second twelve (12)-month renewal period in the event this
Agreement is renewed for two (2) additional twelve (12)-month terms), City shall
pay an additional sum per year of Nine Thousand and No/100 Dollars i
($9,000.00) for GASB Valuation as described on page fourteen (14) of Exhibit i
"A," for a total annual sum of Eighty-one Thousand and No/100 Dollars
($81,000) for those specified years.
C. The consulting fee recited herein for services shall be firm for the duration of the
initial term of this Agreement, and shall be firm for the duration of all renewal
periods. Renewals of this Agreement shall be on the original terms and
conditions recited herein plus any changes specifically approved by City.
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D. No reimbursement for travel expenses or any other costs whatsoever are
authorized hereunder.
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1.04 TERMS OF PAYMENT ,
A. To receive payment, Consultant shall prepare and submit detailed monthly
invoices to the City, in accordance with the delineation contained herein, for
services rendered. Such invoices for professional services shall track the
referenced Scope of Work, and shall detail the services performed, along with
documentation for each service performed. Payment to Consultant shall be made '
on the basis of the invoices submitted by Consultant and approved by the City.
Such invoices shall conform to the schedule of services and costs in connection
therewith.
B. Should additional backup material be requested by the City relative to service ;
deliverables, Consultant shall comply promptly. In this regard, should the City
determine it necessary, Consultant shall make all records and books relating to
this Agreement available to the City for inspection and auditing purposes.
C The City reserves the right to correct any error that may be discovered in any
invoice that may have been paid to Consultant and to adjust same to meet the
requirements of this Agreement. Following approval of an invoice, the City shall
endeavor to pay Consultant promptly, but no later than the time period required '
under the Texas Prompt Payment Act described in Section 1.06 herein. Under no
circumstances shall Consultant be entitled to receive interest on payments which ;
are late because of a good faith dispute between Consultant and the City or
because of amounts which the City has a right to withhold under this Agreement
or state law.
1.05 SUPPLEMENTAL AGREEMENT ='
The terms of this Agreement may be modified by written Supplemental Agreement
hereto, duly authorized by City Council or by the City Manager, if the City determines that there i
has been a significant change in (1) the scope, complexity, or character of the services to be
performed; or (2) the duration of the work. Any such Supplemental Agreement must be
executed by both parties within the period specified as the term of this Agreement. Consultant
shall not perform any work or incur any additional costs prior to the execution, by both parties,
of such Supplemental Agreement. Consultant shall make no claim for extra work done or
materials furnished unless and until there is full execution of any Supplemental Agreement, and
the City shall not be responsible for actions by Consultant nor for any costs incurred by
Consultant relating to additional work not directly authorized by Supplemental Agreement.
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1.06 PROMPT PAYMENT POLICY
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In accordance with Chapter 2251, V.T.C.A., Texas Government Code, any payment to be
made by the City to Consultant will be made within thirty (30) days of the date the City receives
goods under this Agreement, the date the performance of the services under this Agreement are
completed, or the date the City receives a correct invoice for the goods or services, whichever is
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later. Consultant may charge interest on an overdue payment at the "rate in effect"on September
1 of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to
payments made by the City in the event:
(a) There is a bona fide dispute between the City and Consultant, a contractor,
subcontractor, or supplier about the goods delivered or the service performed
that cause the payment to be late; or
(b) There is a bona fide dispute between Consultant and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the
service performed that causes the payment to be late; or
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(c) The terms of a federal contract, grant, regulation, or statute prevent the City
from making a timely payment with federal funds; or
(d) The invoice is not mailed to the City in strict accordance with any instruction
on the purchase order relating to the payment.
1.07 NON-APPROPRIATION AND FISCAL FUNDING '
This Agreement is a commitment of the City's current revenues only. It is understood
and agreed that the City shall have the right to terminate this Agreement at the end of any City
fiscal year if the governing body of the City does not appropriate funds sufficient to purchase the
services as determined by the City's budget for the fiscal year in question. The City may effect
such termination by giving Consultant a written notice of termination at the end of its then-
current fiscal year.
1.08 RESPONSIBILITIES OF CITY
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A. City acknowledges and understands that the responsibilities for administering the
Plans and for carrying out provisions of the Plans rest with the Plan
Administrators, as that term is defined in the Employee Retirement Income
Security Act of 1974, as amended (`ERISA"); and City acknowledges that
Consultant shall not serve as the Plan Administrator but shall, subject to direction
from City,perform services as are enumerated in this Agreement.
B. City acknowledges that it retains complete and final discretionary authority,
responsibility, and control regarding policy, interpretations, practices, procedures,
administration and compliance of Plans; City recognizes that Consultant is not a
fiduciary, as defined in ERISA, under this Agreement, and that Consultant shall
not perform any service which would cause it to be a fiduciary of any Plan; and
City acknowledges that it is the Plan Sponsor, Plan Administrator, and Named
Fiduciary as those terms are defined in ERISA.
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C. City acknowledges and agrees that nothing contained in this Agreement shall be
construed so as to obligate Consultant in any way with respect to any state,
federal or other filings due on or before the effective date of this Agreement. If
City requests that Consultant prepare and complete delinquent filings, City
acknowledges that such services would be outside of the Scope of Services of this
Agreement and payment for same would be on terms and conditions negotiated by
the parties separate and apart from this Agreement.
D. City acknowledges that this Agreement shall not be deemed a contract of
insurance under any laws or regulations; City acknowledges its understanding that
Consultant does not insure, guarantee or underwrite the liability of City under the
Plans; and City acknowledges that City has total fiduciary responsibility under the
Plans and has responsibility for all expenses incidental to the Plans. i
E. City acknowledges and understands that Consultant is not a law firm and is not
authorized to provide nor engaged in providing legal services; City acknowledges
that matters for which Consultant may advise City might involve the application
of federal, state, local, and in some instances foreign laws; and City acknowledges
that Consultant has disclaimed any responsibility for advising City concerning the
proper legal interpretation or application of laws affecting the matters for which
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City has engaged Consultant.
F. City shall maintain current and accurate eligibility and coverage records for the
Plans, verify participant eligibility, and submit information timely at Consultant's
request.
G. City shall resolve all Plan ambiguities and disputes relating to the Plan eligibility
of a Plan participant, Plan coverage, or any other Plan interpretation questions.
H. City shall provide Consultant with copies of any minor revisions, changes or
amendments to the Plans within fifteen (15) working days of the effective date of
such changes. However, for any proposed amendments to the Plans which would
have a material impact on the services to be provided under this Agreement, City
agrees to provide Consultant with copies of such proposed amendments to the
Plans at least ninety (90) days prior to their adoption. If it is determined that any
such Plan amendments materially impact the services to be provided hereunder,
then Consultant shall notify City within sixty (60) days following receipt of the
amendments of any impact such changes would have on the services to be
provided under this Agreement. The parties agree to then enter into good faith
negotiations regarding any changes to this Agreement necessitated by the Plan
amendments. In the event the parties are unable to agree as to any such changes,
then either party may be eligible to terminate this Agreement in accordance with
applicable provisions herein.
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I. City shall provide and timely distribute all notices and information required to be
given to Plan participants, maintain and operate the Plans in accordance with
applicable federal and state laws, maintain all recordkeeping, and file all forms
relative thereto pursuant to any federal, state or local law unless this Agreement
specifically assigns such duties to Consultant.
J. City shall pay all taxes, licenses, and fees levied, if any, by any local, state, or
federal authority in connection with the Plans.
K. City warrants and represents that the only entities that participate or will
participate in the Plans are in City's "control group"as the term is used in ERISA.
L. City shall maintain responsibility for the accuracy and timeliness of all Plan
records, and shall act as the sole authority to communicate with Plan participants.
M. City shall timely provide Consultant with such information as Consultant may
reasonably require for it to perform services under this Agreement; and City shall &'
deliver such information to Consultant within reasonable time frames. '
1.09 INDEPENDENT CONTRACTOR STATUS
Consultant is an independent contractor, and is not the City's employee. Consultant's
employees or subcontractors are not the City's employees. This Agreement does not create a
partnership, employer-employee, or joint venture relationship. No party has authority to enter
into contracts as agent for the other party. Consultant and the City agree to the following rights
consistent with an independent contractor relationship: k'
(1) Consultant has the right to perform services for others during the term hereof
(2) Consultant has the sole right to control and direct the means, manner and method
by which it performs its services required by this Agreement.
(3) Consultant has the right to hire assistants as subcontractors, or to use employees
to provide the services required by this Agreement.
(4) Consultant or its employees or subcontractors shall perform services required
hereunder, and the City shall not hire, supervise, or pay assistants to help
Consultant. Q
(5) Neither Consultant nor its employees or subcontractors shall receive training from
the City in skills necessary to perform services required by this Agreement.
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(6) City shall not require Consultant or its employees or subcontractors to devote full
time to performing the services required by this Agreement. _
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(7) Neither Consultant nor its employees or subcontractors are eligible to participate
in any employee pension, health, vacation pay, sick pay, or other fringe benefit
plan of the City.
1.10 CITY'S DESIGNATION OF AUTHORIZED REPRESENTATIVE
The City hereby designates the following representative authorized to act in its behalf
with regard to this Agreement:
Valerie Francois, Director of Human Resources
221 East Main Street
Round Rock, TX 78664
1.11 CONFIDENTIALITY; AND MATERIALS OWNERSHIP
Any and all programs, data, or other materials furnished by the City for use by Consultant l
in connection with services to be performed under this Agreement, and any and all data and
information gathered by Consultant, shall be held in confidence by Consultant as set forth
hereunder. Each party agrees to take reasonable measures to preserve the confidentiality of any
proprietary or confidential information relative to this Agreement, and to not make any use
thereof other than for the performance of this Agreement, provided that no claim may be made
for any failure to protect information that occurs more than three (3) years after the end of this
Agreement.
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The parties recognize and understand that the City is subject to the Texas Public
Information Act and its duties run in accordance therewith. g
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All data relating specifically to the City's business and any other information which
reasonably should be understood to be confidential to City is confidential information of City. '
Consultant's proprietary software, tools, methodologies, techniques, ideas, discoveries,
inventions, know-how, and any other information which reasonably should be understood to be
confidential to Consultant is confidential information of Consultant. The City's confidential
information and Consultant's confidential information is collectively referred to as"Confidential
Information." Each party shall use Confidential Information of the other party only in
furtherance of the purposes of this Agreement and shall not disclose such Confidential ;
Information to any third party without the other party's prior written consent, which consent r
shall not be unreasonably withheld. Each party agrees to take reasonable measures to protect the
confidentiality of the other party's Confidential Information and to advise their employees of the
confidential nature of the Confidential Information and of the prohibitions herein.
Notwithstanding anything to the contrary contained herein, neither party shall be
obligated to treat as confidential any information disclosed by the other party (the "Disclosing
Party") which: (1) is rightfully known to the recipient prior to its disclosure by the Disclosing
Party; (2) is released by the Disclosing Party to any other person or entity (including
governmental agencies) without restriction; (3) is independently developed by the recipient
without any reliance on Confidential Information; or (4) is or later becomes publicly available
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without violation of this Agreement or may be lawfully obtained by a party from any non-party.
Notwithstanding the foregoing, either party will be entitled to disclose Confidential Information
of the other to a third party as may be required by law, statute, rule or regulation, including
subpoena or other similar form of process, provided that (without breaching any legal or
regulatory requirement) the party to whom the request is made provides the other with prompt
written notice and allows the other party to seek a restraining order or other appropriate relief.
Subject to Consultant's confidentiality obligations under this Agreement, nothing herein
shall preclude or limit Consultant from providing similar services for other clients.
Neither the City nor Consultant will be liable to the other for inadvertent or accidental £'
disclosure of Confidential Information if the disclosure occurs notwithstanding the party's
exercise of the same level of protection and care that such party customarily uses in safeguarding
its own proprietary and confidential information.
Notwithstanding anything to the contrary in this Agreement, the City will own as its sole
property all written materials created, developed, gathered, or originally prepared expressly for
the City and delivered to the City under the terms of this Agreement; and Consultant shall own
any general skills, know-how, expertise, ideas, concepts, methods, techniques, processes,
software, or other similar information which may have been discovered, created, developed or
derived by Consultant either prior to or as a result of its provision of services under this
Agreement.
1.12 WARRANTIES
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Consultant represents that it employs trained, experienced and competent persons to
perform all of the services, responsibilities and duties specified herein, and Consultant warrants
that all services performed under this Agreement shall be performed consistent with generally
prevailing professional or industry standards. City's remedy for breach of the above warranty
shall be the satisfactory re-performance of Consultant's services or as otherwise provided herein.
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1.13 TERMINATION; DEFAULT
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Termination: It is agreed and understood by Consultant that the City may terminate this
Agreement for the convenience of the City, upon written notice to Consultant, with the
understanding that immediately upon receipt of said notice all work being performed under this
Agreement shall cease. Consultant shall invoice the City for work satisfactorily completed and
shall be compensated in accordance with the terms hereof for work accomplished prior to the
receipt of said notice of termination. Consultant shall not be entitled to any lost or anticipated
profits for work terminated under this Agreement. Unless otherwise specified in this Agreement,
all data, information, and work product related to this project shall become the property of the
City upon termination of this Agreement, and shall be promptly delivered to the City in a
reasonably organized form without restriction on future use. Should the City subsequently
contract with a new consultant for continuation of service on the project, Consultant shall
cooperate in providing information.
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Termination of this Agreement shall extinguish all rights, duties, and obligations of the
City and the terminated party to fulfill contractual obligations. Termination under this section
shall not relieve the terminated party of any obligations or liabilities which occurred prior to
termination.
Nothing contained in this section shall require the City to pay for any work which it
deems unsatisfactory or which is not performed in compliance with the terms of this Agreement.
Default: Either party may terminate this Agreement, in whole or in part, for default if
the Party provides the other Party with written notice of such default and the other fails to
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satisfactorily cure such default within ten (10) business days of receipt of such notice (or a
greater time if agreed upon between the Parties).
If default results in termination of this Agreement, then the City shall give consideration
to the actual costs incurred by Consultant in performing the work to the date of default. The cost
of the work that is useable to the City, the cost to the City of employing another firm to complete
the useable work, and other factors will affect the value to the City of the work performed at the
time of default. Neither party shall be entitled to any lost or anticipated profits for work `
terminated for default hereunder.
The termination of this Agreement for default shall extinguish all rights, duties, and
obligations of the terminating Party and the terminated Party to fulfill contractual obligations.
Termination under this section shall not relieve the terminated party of any obligations or
liabilities which occurred prior to termination.
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Nothing contained in this section shall require the City to pay for any work which it
deems unsatisfactory, or which is not performed in compliance with the terms of this Agreement.
1.14 INDEMNIFICATION l
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Consultant and the City each agree to indemnify, defend and hold harmless the other
from and against amounts payable under any judgment, verdict, court order or settlement for
death or bodily injury or the damage to or loss or destruction of any real or tangible property to
the extent arising out of the indemnitor's negligence in the performance of this Agreement.
Consultant agrees to indemnify, defend and hold harmless the City from and against any
and all amounts payable under any judgment, verdict, court order or settlement for Third Party
claims of infringement of any trade secrets, copyrights, trademarks or trade names alleged to
have occurred and arising from the deliverables provided by Consultant to the City in connection
with the performance of this Agreement. Should the City's use of such deliverables be
determined to have infringed, Consultant may, at its option: (i) procure for the City the right to
continue using such deliverables provided or (ii) replace or modify them to make their use non-
infringing while yielding substantially equivalent results. If neither of the above options is or
would be available on a basis that is commercially reasonable, then Consultant may terminate
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this Agreement, the City shall return such deliverables provided, and Consultant will refund to
the City the fees paid for the deliverables provided. This infringement indemnity does not cover
claims arising from the combination of such deliverables with products or services not provided
by Consultant; the modification of such deliverables by any person other than Consultant;
deliverables complying with or based upon(1) designs provided by or at the direction of the City
or (2) specifications or other information provided by or at the direction of the City; or use of
systems, materials or work performed in a manner not permitted hereunder or by another
obligation of the City to Consultant.
The indemnities in this section are contingent upon: (1) the indemnified party promptly i
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notifying the indemnifying party in writing of any claim which gives rise to a claim for
indemnification hereunder; (2)the indemnifying party being allowed to participate in the defense
and settlement of such claim; and (3) the indemnified party cooperating with all reasonable k;
requests of the indemnifying party (at the indemnifying party's expense) in defending or settling
a claim. The indemnified party shall have the right, at its option and expense, to participate in
the defense of any suit or proceeding through counsel.
1.15 ASSIGNMENT AND DELEGATION `
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party may
assign any rights or delegate any duties under this Agreement without the other party's prior
written approval,which approval shall not be unreasonably withheld.
1.16 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
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Consultant, its consultants, agents, employees and subcontractors shall use best efforts to 4
comply with all applicable federal and state laws, the Charter and Ordinances of the City of
Round Rock, as amended, and with all applicable rules and regulations promulgated by local,
state and national boards, bureaus and agencies. Consultant shall further obtain all permits,
licenses, trademarks, or copyrights required in the performance of the services contracted for
herein, and same shall belong solely to the City at the expiration of the term of this Agreement.
1.17 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
(1) When delivered personally to recipient's address as stated herein; or
(2) Three (3) days after being deposited in the United States mail,with postage
prepaid to the recipient's address as stated in this Agreement.
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Notice to Consultant:
Holmes Murphy&Associates, Inc.
12712 Park Central Drive, Suite 100
Dallas, TX 75251
Notice to City:
City Manager, City of Round Rock
221 East Main Street
Round Rock, TX 78664
AND TO: i
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Stephan L. Sheets, City Attorney
309 East Main Street `
Round Rock, TX 78664
Nothing contained in this section shall be construed to restrict the transmission of routine f
communications between representatives of the City and Consultant.
1.18 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall
be governed by and construed in accordance with the laws and court decisions of Texas.
1.19 DISPUTE RESOLUTION `
If a dispute arises under this Agreement, the parties agree to first try to resolve the
dispute with the help of a mutually selected mediator. If the parties cannot agree on a mediator, i
the City shall select one mediator and Consultant shall select one mediator and those two
mediators shall agree upon a third mediator. Any costs and fees, other than attorney fees,
associated with the mediation shall be shared equally by the parties.
The City and Consultant hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act(9 USC Section 1-14) or any applicable state arbitration statute.
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1.20 FORCE MAJEURE
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Notwithstanding any other provisions hereof to the contrary, no failure, delay or default
in performance of any obligation hereunder shall constitute an event of default or breach of this
Agreement, only to the extent that such failure to perform, delay or default arises out of causes
beyond control and without the fault or negligence of the party otherwise chargeable with failure,
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delay or default; including but not limited to acts of God, acts of public enemy, civil war,
insurrection, riots, fires, floods, explosion, theft, earthquakes, natural disasters or other
casualties, strikes or other labor troubles, which in any way restrict the performance under this
Agreement by the parties.
Consultant shall not be deemed to be in default of its obligations to the City if its failure
to perform or its substantial delay in performance is due to the City's failure to timely provide
requested information, data, documentation, or other material necessary for Consultant to
perform its obligations hereunder.
1.21 SEVERABILITY
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The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion of provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. r
Any void provision shall be deemed severed from this Agreement, and the balance of this
Agreement shall be construed and enforced as if this Agreement did not contain the particular
portion of provision held to be void. The parties further agree to amend this Agreement to
replace any stricken provision with a valid provision that comes as close as possible to the intent
of the stricken provision. The provisions of this Article shall not prevent this entire Agreement
from being void should a provision which is of the essence of this Agreement be determined
void.
1.22 STANDARD OF CARE
Consultant represents that it is specially trained, experienced and competent to perform
all of the services, responsibilities and duties specified herein and that such services,
responsibilities and duties shall be performed, whether by Consultant or designated l
subconsultants, in a manner acceptable to the City and according to generally accepted business ''
practices.
1.23 GENERAL AND MISCELLANEOUS
The section numbers and headings contained herein are provided for convenience only
and shall have no substantive effect on construction of this Agreement.
No delay or omission by either party in exercising any right or power shall impair such
right or power or be construed to be a waiver. A waiver by either party of any of the covenants
to be performed by the other or any breach thereof shall not be construed to be a waiver of any
succeeding breach or of any other covenant. No waiver of discharge shall be valid unless in
writing and signed by an authorized representative of the party against whom such waiver or
discharge is sought to be enforced. f'
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This Agreement shall evidence the entire understanding and agreement between the
parties and shall supersede any prior proposals, correspondence or discussions. a
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This Agreement may be executed in multiple counterparts, which taken together shall be
considered one original. The City agrees to provide Consultant with one fully executed original. `
4.
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
hereafter indicated.
City of Round Rock,Texas Holmes Murphy & Association,Inc.
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By: By:
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Printed Name: Yb Gyy
Printe a e: is
Title: Title: '-C'< as 2,e✓L�
Date Signed: yj• Date Signed: t
For City,Attest:
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For City, roved as to orm:
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By:
Stephan-J. Sheets, City Attorney `
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We're for you.
City of Round Rock
Group Healthcare Consultant Services
2/13/2014
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12712 Park Central Drive,Suite 100
Dallas,TX 75251
214-265-6320 800-882-5949
www.holmesmurphy.com
Exhibit "A"
HOLMES
MURPHY.
Contents
1:FIRM OVERVIEW-HOLMES MURPHY&ASSOCIATES,INC...................................................................................5
2:HOLMES MURPHY TEAM,STAFF QUALIFICATIONS,AND EXPERIENCE:............................................................7
3.SCOPE OF SERVICES....................................................................................................................I.....................................9
4:FEES............................................................................I.........................................................................................................14
5.REFERENCES....................................................... ............................................................................................................15
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Exhibit "A"
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Thank you again for selecting Holmes Murphy & Associates, Inc. (Holmes Murphy) as a strategic
partner for the City of Round Rock(CORR). £'
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We believe that Holmes Murphy is uniquely positioned to assist CORR in achieving improved
performance for your benefit products through our professional advisory services. We are proud of our
eight year relationship with the City and are honored to be your partner. Over the past ten years, our
team has worked with over 60 public entities, predominantly municipalities, in Texas_ Holmes Murphy
will continue to work with you to develop a comprehensive multi-year program strategy coupled with
implementaction, refinement, and adaptation to achieve meaningful financial and health improvement
of your benefit programs in this ever-changing benefits landscape. '
Holmes Murphy is comprised of talented individuals from a variety of distinctly specialized
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backgrounds. Most of our employees left their previous organizations to work in an environment that
provides them with freedom to leverage their talents in providing industry-leading innovation and i
solutions to our clients. Previous employers include many of the large national consulting houses and t
national health plans, as well as Fortune 500 companies. This collaboration offers CORR the best of
both worlds: a local focus with a national presence.
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Holmes Murphy's specialized backgrounds, talent, and creativity have provided us with tremendous
industry visibility and influence, We are the only firm in the country to have representatives from one
office who on the national consultant advisory boards of each of the three largest national health plans.
The Holmes Murphy team's goal is to provide best in class experience, resources, service, and I`
technology. You will also find that our pricing accurately reflects our exceptional service level. At the
end of the day, it is about delivering the right advice at the right time so the City can make informed
decisions to achieve optimal results.
The primary representatives from the Holmes Murphy Team will be:
Jarrad Wills David Gibson
Vice President Vice President—Client Services
Holmes Murphy&Associates, Inc. Holmes Murphy &Associates, Inc.
12712 Park Central Drive, Suite 100 12712 Park Central Drive, Suite 100
Dallas, TX 75251 Dallas,TX 75251
214-532-1043(cell) 214232-7856 (cell) l
iwil[sCcD,holmesmurphy.com daibson(c�holmesmurphy.com
You will find within our scope of work document a number of deliverables to include, but not limited to,
assisting the City with:
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• Developing actuarial sound funding and contribution strategy in harmony with overall benefits
objectives and long-term strategy
• Analyzing active and retiree populations in whole and part and the relative impact to the plan
• Evaluating and implementing retiree solutions that achieve both short and long term objectives
of the City, while being mindful of overall plan performance
• Assisting in the development and ongoing performance review of future clinic l
• Marketing, negotiating, and implementing appropriate vendor partners for the City
• Providing ongoing management and oversight of vendor relationships, issue resolution, and
plan performance.
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Exhibit "A"
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HOLM
MURPHY.
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Our commitment to CORR is to continually exceed your expectations and be your most trusted advisor
and partner. We very much look forward to a continued partnership with the City aggressively
managing all facets of your benefit programs to achieve lower trend and overall spend.
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Please do not hesitate to contact us with any questions.
Sincerely,
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Jarrad Wills
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Vice President
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Exhibit "A"
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HO L NIE
MURPHY®
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1: FIRM OVERVIEW HOLMES MURPHY & ASSOCIATES', INC. }'
Company founder Max L. Holmes was an optimist and an idealist, In 1932, at the height of the
Great Depression, he opened his own insurance agency in Des Moines, Iowa. Holmes i
determined that hard work and dedicated customer service would sustain his business. Within a ?
decade, the Max L. Holmes Agency was known as an authority in the property and casualty '
insurance field.
J. Raymond Murphy Jr., a former member of The University of Iowa's famous Ironmen football
team of 1939,joined the agency as a salesman in 1948.By 1951, Murphy had become a
partner in the firm, which then operated under the name of Holmes Murphy. #'
During the 1950s, Holmes Murphy broadened its base. The company became proficient in
bonding and construction insurance.And in connection with the Iowa State Bar Association,
Holmes Murphy provided a benefits package designed for the law association. By the end of
this decade, the company launched the development of its Employee Benefits department,
which has become an integral part of our business. i
We among the 22 largest independent premier risk-management and insurance-brokerage
firms in the United States, and are ranked in the top 10 largest private Consulting Firms,which
gives us the negotiating power to work with the best carriers to ensure you with a quality,
customized plan. However,we offer the same personalized, local feel that you might find with a
smaller insurance brokerage with our 17 branch locations across the United States and over Y;
6,000 customers. The company was founded and is still headquartered in Des Moines, Iowa
and we have 17 offices throughout the country.
Det Moines,Iowa Sioux Falls,South Dakota
3001 Westown Parkway 5120 South Solberg Avenue
West Ties Moines,JA 50266 Sioux Falls,SD 57108
w Cedar-RapidLv,Iowa St.Lotus, Missotwi
500 ist Avenue NE,Suite 300 77771iouhounne Avenue,Suite 2300
Cedar Rapids,lA 52401 St.Louis,MO 63105
Peoria,Illinois Dallas, Texas
5006 N Glen Park Place 12712 Park Central Drive
Peoria,IL 61614 Dallas,TX 75251 l
Overland Park, Kansas Madison, Wisconsin
6300 West 143rd Street,Suite 200 10 East Doty Street,Suite 900
Overland Park,KS 66223 Madison,WI 53703 g
Davenport,Iowa Oklahoma Cit}K Oklahoma
249 Research Parkway,Suite 220 211 North Robinson,Suite 1900
Davenport,IA 52806 Oklahoma City,OK 73102 z
Scottsdale,AZ Omaha,Nebo aska
14830 N.Scottsdale Road,Suite 280 2637 South 158th Plaza,Suite 200
Scottsdale,AZ 85254 Omaha,NE 68130
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Holmes Murphy has approximately 550 employees,with over 140 employee benefits
professionals nationwide. The pool of talent and resources available to CORR in our Dallas
office include but isnot limited to:
• 3 Actuaries
4 Analysis
• 7 Reporting Analysts
• 8 Communication Specialists
• 5 Call Center Support Personnel
• 4 Clinical/Wellness Consultants
• 7 Clinical Care Engineering Specialists e
• 5 MGD Risk Reduction Specialists
• 65 Support Staff
22 Senior Benefits Advisors
Ultimately it is the responsibility of both Jarrad and David to insure all available resource are i
utilized effectively for the City,
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Holmes Murphy and Associates, Inc. is able to advise on a variety of medical plans, voluntary
products, retiree medical, and other employee benefits plans from carriers and vendors across
the United States.We specialize in evaluating, negotiating with, and recommending insurers
and providers to our clients, and we employ rigorous selection criteria and performance i
objectives when considering a vendor.
HMA also offers a variety of other Professional Services, including claims data analysis
services, plan administration and legislative compliance assistance, custom communication
services, technology-based human resources tools, and access to specialized pharmacy
benefits expertise.
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EMPLOYEE
Strategy Adrriinistrafive Support Vendor Nesroiiations
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Budget monitoring Dedicated service team Renewal meetings
Plan design analysis t Vendor oversight Contract negotiations
Trend analysis Problem resolution SPD Review ( i
Network efficiency Open enrollment process Project timelines i
Benchmarking Legal&compliance support Initial proposal review
Contribution strategy Vendor audits Bidding/selection process
Managed care analysis ' Claims resolution Constant communication i
Actuarial support Eligibility management Internal underwriting
Formal strategy meetings Call center support Vendor negotiations
Annual planning sessions HR benefits portal Leveraging HMA affiliations € i
Customized Communication Wellness system Ancillary products
Disease mgmt programs
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HOLMES
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2: HOLMES MURPHY TEAM, STAFF QUALIFICATIONS, AND
EXPERIENCE:
Holmes Murphy has over 500 employers nationwide representing approximately 300 fully insured and
200 self funded customers. The service team for CORR has extensive underwriting and management
experience with public entities as well as all funding methodologies.
We do not work in a "silo" system where one team works on all of the same customers. Our approach
is built on sharing knowledge and experiences. With this structure we strive to pull the appropriate '
levels of expertise at the appropriate time from within our pool of experts. Our goal in building our i z
organization was to provide all of the appropriate areas of expertise that a customer could find in one
of the country's largest consulting firms, but to do this with the customer service feel of a strong
regional firm.
The team includes specific expertise in benefit design strategy, human resources policy and
administration, actuarial science, compliance insight/oversight and communication expertise. We also
have built an account management team that understands the challenges you face each and every
day. E
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David Gl•son
Vice President, j •Client Service i
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Jennifer
Rogers ryWk Fitzgibbonsk
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Mark Van
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Buskirk Chief
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Jarrad Wills will lead the account management team assigned to work with CORR, with David Gibson i
responsible for daily account management activities, including: communication planning and ' b'
development, resolving vendor issues, and working with vendors to implement plan design changes.
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Jennifer Rogers understands benefits programs from the account manager level,,and will provide
valuable assistance in the operations management of CORR program, from implementation, to
ongoing vendor management, to compliance support, and administrative questions. Prior to joining i
HMA Jennifer was the Benefit Manager for the City of Carrollton. Jennifer will work with David to s,
provide ongoing support for day-today operations and vendor management activities.
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Our extensive experience providing consulting for public.entities give us a unique advantage in developing a i.
multi-year strategy to maximize benefits while minimizing costs. Our innovative wellness programs and _
strategies have been successful in reducing trend for 100% of our clients and have been recognized in =`
various media outlets.We would be happy to share those results with you.
We understand Health Care Reform(HCR) is of specific concern for all of our clients. We constantly
monitor and interpret the countless pages of new/changing legislative documentation intended to clarify
and give guidance to employers and others on how to navigate this changing landscape. This task is
formidable and can be overwhelming at times. We help our clients turn this information into actionable l
next steps. Den Bishop, President of our Dallas operations, literally wrote'The Book on Health Care
Reform"which was released in July 2013 detailing the economic truth about Healthcare in America.
This book will help employers better understand how we got here, what is happening, and what we
believe may happen next.
We have two full-time compliance officers in our Dallas office led by Ed Oleksiak. They assist all G
Holmes Murphy clients with ALL compliance needs for all benefit programs(i.e., FMLA, COBRA, and
HIPAA). The proposed service team will work closely with Ed and his team to ensure the CORR will
have the right information at the right time. r
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3. SCOPE OF SERVICES
As a full service Consultant', Holmes Murphy provides a wide variety of services. We understand that
not all clients are the same, and will work with CORR to develop a customized plan that will be F
beneficial to the CORR and its employees for years to come.
Financial I Budget I Actuarial
1. Reforecast current year budget with final enrollment
2. Determine active employee contribution strategy
3. Assist in developing annual strategic benefit plan objectives and initiatives
4. Negotiate all health related product renewals to secure most cost effective contracts 1
agreements in accordance with budget projections F
5. Provide quarterly analysis of medical, dental and prescription claims (Active and
Retiree)
6. Provide actuarial support and analysis through proprietary budget modeling tool to help
project future costs and impact of potential plan design changes
7. Monitor network performance, which includes analysis of utilization, discounts and
overall plan efficiency !
8. Provide education and strategy development on cost management programs
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Communications
9. Develop strategy and communications for annual health screenings(as appropriate)
10. Assist in the development and editing of benefits and wellness newsletters
11. Develop communications for annual benefits Open Enrollment, including the following
audiences:
a. Active employees
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b. New hires
12. Create"on-demand" miscellaneous communication requests based on administrative
needs (targeted letters and emails to various groups)
Wellness/ Nutritional Intervention
13. Develop and execute comprehensive implementation plan
14. Market, advise, select and manage wellness vendors
15. Create strategy and develop incentive program tied to overall program participation and
medical/pharmacy budget
16. Analyze, provide contract review, and implement the on-going management of annual
on-site biometric screening
17. Provide detailed year-over-year cohort analysis of biometric risk factors
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Marketing J Procurement
18. Manage renewal process and present renewal summary to CORR
19. Evaluate marketplace options via proprietary multi-phase finance, delivery and ='
administration Request for Proposal (RFP)
Compliance
20. Review contracts for accuracy, compliance and comprehensiveness
21. Advise on impending legislative changes and explain potential impact to CORR's benefit
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22. Advise and create plan strategy in relation to PPACA +
23. Monitor legislative compliance updates, including:
a. American Recovery&&Reinvestment Act of 2008(ARRA)
b. State Children's Health Insurance Program (SCH1P)
c_ All other benefit legislation passed
24. Provide written monthly compliance alerts and updates to CORR
Administration
25. Gather industry benchmarking data on benefit offerings, plan designs, enrollment data,
and financial data as compared to CORR plans
In addition to the scope of services listing above, here is more detailed information on some of the key
services Holmes Murphy provides:
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Strategy Meetings:We will conduct formal review and strategy meetings quarterly or as often
as your benefits and financial team finds appropriate. These meetings will include a review of j
the actual costs versus budget projections, utilization analysis, and a discussion of trends and i
opportunities. We would fully coordinate these sessions to make this as easy for your team as � 4
possible..
Program Audit&Review:The completion of a comprehensive audit of the current benefits
program would be essential. It is critical that we have a thorough understanding of all elements of
your current benefit plans before we begin our consulting work. As we review the programs,we
keep two basic questions in mind:"What's working?"and"What's broken?"
Budget Analysis&Support: Our goals in budgeting are to eliminate surprises and to reduce the
administrative burden of the budget process. Our approach will be to develop an independent i.
actuarial budget for the 2013-2014 plan years. We will then closely monitor the actual CORR
performance to identify and discuss any potential discrepancies on a monthly basis. We believe that
by taking a proactive approach to the budget process,we can identify potential trends early and take {
the necessary actions that would benefit CORR.
Key Indicator&Vendor Reporting:Our primary role in reporting and analysis is to bring life to
vendor data. It should not be CORR's job to sort through potentially hundreds of pages of reports to
try to figure out what is happening with the costs and why. We will provide the vendor data analysis
to CORR and deliver a meaningful summary of the information providing clear answers. We will also I Y
provide claim detail summary reports.
Actuarial Financial Projections:The support of our Actuarial unit is also available to help project '
future costs and analyze change opportunities. As an example,we will analyze the current plan
designs by measuring the value of the various PPO plans. Mark Van Buskirk,Ph.D.is our full time E
in-house Chief Actuary and will assist in critical technical areas. i
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Plan Efficiency Analysis: Holmes Murphy would use an analytical method that we refer to as Plan
Efficiency Analysis to measure the financial performance of CORR medical benefit programs.
Utilization Monitoring: Holmes Murphy will enlist the support of our healthcare and data
management analysts to actively review the clinical utilization reports for trends in healthcare
services.
Benchmark Analysis: Holmes Murphy will utilize a combination of national purchased information
and custom benchmarking surveys to help CORR identify their competitive positioning. In addition
we have experience with all the major data warehouse systems including Ingenex, Medstat and
Solucient that include granular benchmarking information at detailed levels.
Design Strategy and Option Modeling:We believe that Health Savings Accounts will have a
profound'impact on future plan design options and decisions. Understanding the selection patterns
and how that can increase or decrease the ultimate costs is critical in designing a multi-tiered plan
program. Recognizing that CORR is particularly interested in strategies that encourage employees I
to access care efficiently,we will assist in reviewing options that position CORR well for the future.
Internal Underwriting:At Holmes Murphy, it is our belief that the most effective negotiations come r
from having the deepest understanding of the data. We would perform internal underwriting on
CORR's behalf so that our vendor negotiations are based on valid actuarial assumptions rather than
on market rates. This approach consistently places us in the best possible position to negotiate
favorable terms with vendors and we are confident it will yield the best passible rates for CORR.
Vendor Negotiations: We would fully support and participate in all negotiations with vendors. This s
would include a detailed initial review of the current programs to ensure that there are effective terms :
and provisions in the contracts. M
Education&Training Program:One of the ways we add value to our customers is through
continuous education on the latest industry trends, products and legislative activities. We are known
for conducting high impact seminars and commonly speak at several association meetings. For
CORR,we will provide"private"educational sessions to ensure that the Human Resource and the
Benefit Committee team are fully up to speed on the evolving trends in the industry.
We update our clients with regular compliance alerts and other guidance documents.We will
send these to you actively and will schedule sessions to review the information with you as
necessary. We disseminate this information by e-mailing regular, timely, compliance updates i
prepared by both our internal compliance team as well as bulletins prepared on our behalf by
Littler Mendelson.
In addition to the aforementioned compliance alerts,we provide Holmes Murphy Benefit Alerts which
are web-based communications provided bi-weekly via e-mail.These alerts include up to date
information and articles on the most important issues impacting our clients. Compliance alerts would
automatically be distributed to each key contact at CORR and are distributed as needed by the s
changing regulatory landscape of health&welfare benefits.
Lastly, we also conduct seminars and webinars on°hot topics"such as HIPAA changes and IRS
requirements related to your plans. For example, in February 2014,Holmes Murphy hosted a i
seminar titled Healthcare Perforin where we discussed the future healthcare.delivery models,and
the impact of the external exchange marketplace on employer-sponsored'benefit plans.
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Below is a sample timeline of how Holmes Murphy approaches customers' benefits—we will continue
to work closely with your team to insure that the target dates best represent the needs of CORR.As
each client is unique, this timeline will be flexible to meet your unique needs based on our ongoing
discussions:
Activity .. . Date
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A. Gathering of Information
• SPD's
■ Administrative agreements/contracts HMA/CORR/ 1$` Week
Claims experience Vendors
■ Rates and fees
■ Census data
B. lrntial StrategyMeeting ..�41___ ._ �.
• The Client's business goals
Observations of current benefits
• Financial,administrative, and plan constraint
/goals
■ Company financial targets z
• Core beliefs exercise HMA/CORR 21 Week F
Benefit plan history
• Potential compliance issues i
Benefit plan goals
• Core plan design
■ Managed care network criteria
• Ancilla elan design
C. Cataloging Basic Benefits i
• Design audit grids HMA 3`d Week '
• Understand efficiencies and variances of current
benefit design
D. Financial Analysis
• Claims experience
• Fixed expenses HMA 4`"Week
• Employee contributions
• Stop-loss positions
• Normative comparisons
E. Plan Performance Evaluation i
■ Administrationtn
Finance HMA/CORR 4 Week
•• Deliver
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A. Subsequent Strategy Meeting
• Present and finalize benefit strategy
• Discuss budget expectations i
Discuss funding a]tematives
• Measure observations verses goals HMA/CORR 6"'Week
■ Develop baseline performance measures
■ Discuss plan design and managed care
structure
■ Develop administrative specifications
B. Develop Concrete Plan Performance Goals HMA/CORR 7'Week i
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A. Administrative Effectiveness
■ Claims
■ Member services
■ Plan management HMA/CORR 8'"Week e'
• Eligibility/Connectivity
■ Communication
■ Compliance
B. Financial Accountability
■ Risk management
Competitive positioning , f
■ Budgeting HMA/CORR 8 Week
■ Financial administration
■
Reporting
C. Delivery System
■ Access to providers HMA/Vendors 81h Week
• Plan design
■ Quality assurance
TM „Pl ass t1� E g, eWate e fruP rfOM"
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A. Benchmark Plans/Performance HMA 10th Week
B. Identify Programs not Meeting Performance HMA/CORR 10th Week
Standards
C. Evaluate Billing/Banking Relationship HMA/CORR 11th Week
D. Evaluate Communication/Reporting HMA/CORR 11th Week
Opportunities
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A. Review Employee Communication Materials! HMA/CORR 13th Week
Processes
B. Explore Communication Alternatives HMA/CLORR 13th Week ; k
C. Discuss Multiplicity of Information Contacts: HMA/CORR 14th Week
D. Evaluate"Employee Helpline” T HMA/CORR 18th Week ?
E. Discuss Employee Benefit Statements HMA/CORR 20th Week
F. Enhance Local Associate Level Support HMA/CORR Ongoing ( g
G. Annual and initial enrollment assistance HMA Ongoing
H. Annual vendor renewals, RFPs, negotiations HMA As required i
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4: FEES
In almost every public entity engagement,we work offof an annual retainer fee. We prefer this
method because we do not want our clients feeling as though they are on the clock every time
they need assistance. We intend for our client to choose a billing frequency that best works for
them. Should CORR request an alternative compensation arrangement, we would be more
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than happy to discuss further.
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In addition to the traditional Core scope of services outlined above, we have also listed out
additional project work that Holmes Murphy has/could provide for CORR. The list below is not
all encompassing but provides an idea of what the City and other customers have retained
Holmes Murphy for on a project basis in addition to our traditional consulting services.
Sample List of Project Work(fee to be determined at time of service)
Clinic Evaluations—analyze program efficiency, develop return on investment models, r
identify areas of opportunity, etc. HMA has been providing this as part of our ongoing
retainer relationship. No Charge.
• Direct Contracting—stand-alone project or in conjunction with Clinic and/or Wellness
initiatives. HMA has been providing this service as part of our ongoing retainer relationship,
and looks forward to helping the City determine how to best integrate your future employee
clinic into the overall benefits;strategy. No Charge.
GASB Valuation initial and/or ongoing valuations. Future funding and plan design
strategies to consider reducing liability.When we are required to complete NMA will charge a
flat fee of$9,000 per valuation every other year as we have in the past.
• Custom Communications—print or electronic media. HMA has been providing this as part of a
our ongoing retainer relationship, No Charge.
Eligibility Management and Enrollment Services—facilitating all aspects (if applicable). HMA
has been providing this as part of our ongoing retainer relationship. No Charge.
• Cafeteria Pian Administration—If separate from Medical vendor RFP the fee would be
$2,000. Otherwise no charge when included with Medical RFP initiative. I
• Eligibility/Dependent Eligibility Audit—the City has not performed an Eligibility Audit in
several years. Cost of services for assisting in this process TBD based on scope of
services.
Our goal is to become your most trusted advisor....for many years. As a result, we do not
require a formal contract of any kind. We charge for our services on a monthly basis and if
CORR is not satisfied with our work, you have the ability to terminate our relationship at any
time. We believe that this is the ultimate performance guaranteel
Exhibit "A"
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MURPHY®
Holmes Murphy is a firm that holds true to its core beliefs as an organization, while proving to
be innovative and adaptable in addressing a client's current and future challenges. r
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5. REFERENCES
Name Number of Number&Types of Length of Contact
Service
Employees Plans
Medical/Rx,Stop Lisa Norris
Loss,Dental,Vision, Inorris@gptx.org K
City of Grand Prairie 1,130 Life/AD&D,LTD,EAP, 6 years 972-237-8071 .
FSA 318 W.Main St,Grand Prairie,TX t'
75053
...._.... . - . ..-........_.............._........................------ _ _.-..... . -- —
GASB,active Ronnie Kidd
budgeting,pricing, Ronnie.KiddoAbilenetx,com
City of Abilene 1,000 plan design,Medical, 7 years 325-676 6469
Stop Loss, FSA, 555:Walnut,Room 101
Dental,COBRA, Abilene,TX 79601
Vision,Life,Retiree i
Medical/Rx,Stop Missie Pustejovsky :,
Loss,Dental,Vision,
missiep@cimaco.tx.us
Cit of Waco 1,500 7 years 254-750-5791
City Life/AD&D,LTD,STD; 300 Austin Avenue,
EAP,FSA Waco,TX 76702 _ k"
Brenda Slauson 3
Budgeting,Prising, brendas@johnsoncountytx.org 817- £'
Johnson County 350 Plan design,Medical, 2years 556-6349
Dental,Life, 2 N.Main Street,Room 215
Cleburne,TX 76031
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