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CM-11-02-035ROUND ROCK, TEXAS PURPOSE. PASSION. PROSPERITY. Item Caption: Approval Date: City Manager Approval Summary Sheet Consider executing Modification No. 1 to the Assistance Agreement for Williamson County Water Reclamation and Reuse Project. February 11, 2011 Department: Infrastructure Development and Construction Management Project Manager: Michael Thane Item Summary: The Bureau of Reclamation was appropriated $1 billion under the American Recovery and Reinvestment Act (ARRA) of 2009 to repair America's water infrastructure and help address the country's long-term water supply challenges. Projects being funded under the Act have been specifically identified and approved by the Secretary of the Interior. This Cooperative Agreement was executed August 26, 2010, and the City was approved to receive $1,228,575 in federal funds to complete Phases IA and IB of the City's Water Reclamation and Reuse Project. These funds represent a 25% cost reimbursement to the City for the design and construction of the Old Settlers Park Reuse Water Line (Phase IA) and the Treatment and Pumping Improvements at the Brushy Creek Regional Wastewater Treatment Plant (Phase IB). This Modification No. 1 extends the agreement period to April 30, 2012. Strategic Plan Relevance: Goal 27.0 "Ensure there is an adequate, affordable and safe water supply." Cost: N/A Source of Funds: N/A REV. 6/10/10 4, 7-2279 (05-22-09) Bureau of Reclamation UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION ASSISTANCE AGREEMENT 1A. AGREEMENT NUMBER R1OAC60R43 1B. MOD NUMBER 001 2. TYPE OF AGREEMENT [ ] GRANT [ x ] COOPERATIVE AGREEMENT 3. CLASS OF RECIPIENT Local Govemment 4. ISSUING OFFICE (NAME, ADDRESS) 5. RECIPIENT (NAME, ADDRESS) Bureau of Reclamation City of Round Rock P.O. Box 36900 221 East Main Street Billings, MT 59107-6900 Round Rock, TX 87664 Ph. (512 218-5403 EIN #: 74-6017485 County: Williamson DUNS #: 10-274-0792 Congress. Dist: 31 6. ADMINISTRATIVE POINT OF CONTACT (NAME, ADDRESS) 7. RECIPIENT PROJECT MANAGER (NAME, ADDRESS) Lindsey Nafts Michael Thane Grants Officer 2008 Enterprise Drive Bureau of Reclamation Round Rock, TX 78664. Great Plains Regional Office Ph. (512) 218-3236 P.O. Box 36900 Email. mthane(&round-rock.tx.us Billings, MT 59107-6900 Ph. (406) 247-7684 Email: Inaftst7a usbr.gov 8. GRANTS OFFICER TECHNICAL REPRESENTATIVE (NAME, ADDRESS) 9A. INITIAL AGREEMENT 9B. MODIFICATION Collins Balcombe Bureau of Reclamation EFFECTIVE DATE: EFFECTIVE DATE: Oklahoma Texas Area Office 5316 Hwy 290 West Ste. 510 08-31-2010 See Block 17a Austin, TX 78745 10. COMPLETION DATE Ph. (512) 899-4162 Email: cbalcombe( usbr.gov 04-30- 2012 11. PROGRAM STATUTORY AUTHORITY CFDA Reclamation Wastewater and Groundwater Study and Facilities Act, Title XVI, PL 102-575, as amended by PL 108-316 Sec. 1636 15.504 12. FUNDING RECIPIENT/OTHER RECLAMATION 13. REQUISITION NUMBER INFORMATION Total Estimated Amount of Agreement $5,750,338 $1,228,575 14. ACCOUNTING AND APPROPRIATION DATA This Obligation $-0- $-0- Previous Obligation $5,750,338 $1,078,575 Total Obligation $5,750,338 $1,078,575 Coot -Share % 82% 18% 15. PROJECT TITLE AND BRIEF SUMMARY OF PURPOSE AND OBJECTIVES OF PROJECT Project Title: Williamson County Water Reclamation and Reuse Project - Phases IA and IB See attached updated project schedule. The modification extends the agreement period to April 30, 2012. 16a. Acceptance of this Assistance Agreement in accordance with 17a. Award of this Assistance Agreement in accordance with the the terms and conditions contained herein is hereby made on terms and conditions contained herein is hereby made on beh�. bove-na recipient behalf of the United States of America, Bureau of Reclamation BY: "AdO.i% EaS7�CS' "\ BY: DATE: a/, , a bI I' DATE: 16b. NAME, TITLE, AND TELEPHONE NUMBER OF SIGNER 17b. NAME OF GRANTS OFFICER 3keve iooe�. jhloi � maxi John F. Soucy ' -1 51 a - Q ] $- 54D 1 ❑ Additional signatures a attached Assistant Regional Director e l ✓' 1 r V-- o V Modification 1 This Modification changes Section 5 of the agreement to the following: 5. SCOPE OF WORK The Recipient proposes construction of treatment, storage, and pumping facilities at the Brushy Creek Wastewater Treatment Plant (BCWWTP), along with installation of approximately 2.0 miles of pipelines to provide up to 2,500 acre-feet of Type I treated wastewater effluent per year to customers, including Old Settlers' Park and Dell Diamond Baseball Fields. Implementation of the project is a significant part of the City's plans to address a projected future water deficit. The scope of work included under this agreement is herein divided into two phases: Phases IA and IB. Remaining project phases (II — V) that would install infrastructure delivering an additional 7 mgd are included as part of a separate Cooperative Agreement (No. ROAC60018). Phase lA of this agreement's scope of work includes the installation of 2.0 miles of pipeline from the BCWWTP to Old Settler's Park (also known as the OSP Pipeline). Phase 1B includes the installation of the following at the BCWWTP: (1) a 1.0 MG storage clear well; (2) filter basins and treatment filters; and (3) a pump station housing vertical turbine and horizontal split - case pumps. Listed below are the major tasks and project milestones by year and quarter. The starting date for pre -award activities was January 1, 2010. The completion of all tasks, construction by phase is anticipated to be prior to April 30th, 2012. Reports will be submitted in accordance with Section 9. The agreement will end on September 30, 2012 to allow for final clean up, manual preparations, and inspection work. 2010 January -March, 1st Quarter 1. Pre -Award and Administrative work to select engineer, complete design, and prepare bid documents. 2010 April -June, 2nd Quarter 1. Enter into Contract with Design Engineer to complete City of Round Rock (CORR) Reuse Water Projects Phase IA and IB design. 2. Complete Design, Construction Plans, and Bid Documents for CORR Reuse Water Project, Phase IA — Old Settlers Park (OSP). 4. Review and Approve; Construction and Bid Documents (Phase IA). 5. Advertise for Bids (Phase IA). 6. Receive, and Review Bid Documents; and Award Construction Contract (Phase IA). 7. Complete pressure testing of existing 24 -inch Reuse Water Line (Phase IA and IB). 2010 July -September, 3rd Quarter 1. Pre -Construction Conference and Notice to Proceed (Phase IA). 2. Construction Contractor to Mobilize and Begin Construction (Phase IA). 3. Install Temporary Fencing, Erosion Controls, and Sedimentation Controls (Phase 4. In -Situ verification of existing utilities (Phase IA). 5. Furnish and Install 24 -inch OSP-Reuse Water Line (Phase IA). 6. Furnish and Install 12 -inch OSP-Reuse Water Line (Phase IA). 2010 October -December, 4th Quarter IA). 1. Complete Design of CORR Reuse Water Treatment Facilities (RRRWTF) at Brushy Creek Wastewater Treatment Plant (BCWWTP) Site (Phase IB). 2. Review and Approve; Construction and Bid Documents (Phase IB). 3. Advertise for Bids (Phase IB). 4. Receive, and Review Bid Documents; and Recommend Award of Construction Contract (Phase IB). 5. Complete Installation of 24 -inch OSP-Reuse Water Line (Phase IA). 6. Complete Installation of 12 -inch OSP-Reuse Water Line (Phase IA). 7. Begin clean-up, re -vegetation, concrete and pavement repair (Phase IA). 2011 January -March, 1st Quarter IB). 1. Award Construction Contract (Phase IB). 2. Pre -Construction Conference and Notice to Proceed (Phase IB). 3. Complete clean-up, re -vegetation, concrete and pavement repair (Phase IA). 4. Install Temporary Fencing, Erosion Controls, and Sedimentation Controls (Phase 5. In -Situ verification of existing utilities (Phase IB). 2011 April -June, 2nd Quarter IB). 1. Construction Contractor (General) to Mobilize and Begin Construction (Phase 2. General Contractor in-situ verification of Site conditions (Phase IB). 3. 1.0 Million Gallon (MG) Clearwell (Reuse Water Storage Tank) Contractor in- situ verification of Site and sub -surface conditions (Phase IB). 4. Begin Shop -Drawing Submittals for Design Engineer's and Owner's Review and Approvals (Phase IB). 5. General Contractor orders High Service Pumps, Controls and Filter Equipment, as approved by Engineer and Owner (Phase IB). 2011 July -September, 3`d Quarter 1. Begin Site -Piping Installation (Phase IB). 2. Begin 1.0 MG Reuse Water Storage Tank Construction (Phase IB). 3. Continue Shop -Drawing Submittals for Design Engineer's and Owner's Review and Approvals (Phase IB). 4. Manufacture's delivery of mechanical, electrical, and pumping equipment (Phase IB). 5. Begin Construction of Concrete Filter Basins, various concrete vaults (Phase IB). 2011 October -December, 4th Quarter IB). 1. Continue Site -Piping Installation (Phase IB). 2. Continue 1.0 MG Reuse Water Storage Tank Construction (Phase IB). 3. Manufacture's delivery of mechanical, electrical, and pumping equipment (Phase 4. Construction of Concrete Filter Basins, various concrete vaults (Phase IB). 2012 January -March, 1st Quarter 1. Continue Site -Piping Installation (Phase IB). 2. Continue 1.0 MG Reuse Water Tank Construction (Phase IB). 3. Manufacture's delivery of mechanical, electrical, and pumping equipment (Phase IB). 4. Continue construction of Concrete Filter Basins, various concrete vaults, etc. and installation of HVAC equipment at Mechanical Control Room (Phase IB). 5. Installation of the Reuse Water Filter Equipment and Controls (Phase IB). 6. Begin verification of valves, lines, connections and meters on CORR's existing OSP (potable water) irrigation system (Phase IB). 7. Complete asphalt roadway paving and concrete sidewalk construction (Phase IB). 2012 April 1. Completion of all Site -Piping Installation (Phase IB). 2. Completion and Painting of 1.0 MG Reuse Water Storage Tank (Phase IB). 3. Functional testing of all pumps, filters, mechanical and electrical control equipment (Phase IB). 4. Final verification of valves, lines, connections and meters on CORR's existing OSP (potable water) irrigation system and cross -connection (Phase IB). 5. Disconnect potable water system from CORR's OSP irrigation system and test for cross -connections (Phase IB). 6. Make Final connections of new Reuse Water Lines installed in Phase IA to the CORR's OSP irrigation system (Phase IB). 7. Test new CORR's OSP Reuse Water irrigation system for any cross -connections and correct, as necessary (Phase IB). 8. Re -testing, as necessary (Phase IB). 9. Final clean-up and re -vegetation (Phase IB). 10. Contractor's submittal of Operation and maintenance (O&M) Manuals (Phase IB). 11. Design Engineer delivers Phase IA and Phase IB "Record Drawing" to City of Round Rock (Phase IB). 7-2279 (05-22-09) Bureau of Reclamation UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION ASSISTANCE AGREEMENT 1A. AGREEMENT NUMBER R1OAC60R43 18. MOD NUMBER 002 2. TYPE OF AGREEMENT [ J GRANT [ x J COOPERATIVE AGREEMENT 3. CLASS OF RECIPIENT Local Government 4. ISSUING OFFICE (NAME ADDRESS) 5. RECIPIENT (NAME, ADDRESS) Bureau of Reclamation City of Round Rock P.O. Box 36900 221 East Main Street Billings, MT 59107-6900 Round Rock. TX 87664 Ph. (512 218-5403 EIN f/: 74-6017485 County: Williamson DUNS ft: 10-274-0792 Congress. Dist: 31 8. ADMINISTRATIVE POINT OF CONTACT (NAME, ADDRESS) 7. RECIPIENT PROJECT MANAGER (NAME, ADDRESS) Lindsey Nafts Michael Thane Grants Officer 2008 Enterprise Drive Bureau of Redamation Round Rock, TX 78664. Great Plains Regional Office Ph. (512) 218-3236 P.O. Box 36900 Email. mthaneWround-rock.tx.us Billings, MT 59107-6900 Ph. (406) 247-7684 Email: InaftsCdbusbr.aov 8. GRANTS OFFICER TECHNICAL REPRESENTATIVE (NAME, ADDRESS) 9A. INITIAL AGREEMENT 9B. MODIFICATION Collins Balcombe EFFECTIVE DATE: EFFECTIVE DATE: Bureau of Reclamation Oklahoma Texas Area Office 08-31-2010 See Blodc 17a 5316 Hwy 290 West Ste. 510 Austin, TX 78745 10. COMPLETION DATE Ph. (512) 899-4162 Email: cbJlcgmb©usbr.ggv 04-30- 2012 11. PROGRAM STATUTORY AUTHORITY CFDA ' Redamation Wastewater and Groundwater Study and Facilities Act, Title XVI, PL 102-575, as amended by 15.504 PL 108-316 Sea 1636 12. FUNDING RECIPIENT/OTHER RECLAMATION 13. REQUISITION NUMBER INFORMATION Total Estimated $5,750,338 $1,228,575 14. ACCOUNTING AND APPROPRIATION DATA Amount of Agreement This Obligation $-0- $-0- Previous Obligation $5,750,338 $1,188,575 Total Obligation $5,750,338 $1,188,575 Cost -Share % 82% 18% 15. PROJECT TITLE AND BRIEF SUMMARY OF PURPOSE AND OBJECTIVES OF PROJECT Prolect Title: Williamson County Water Reclamation and Reuse Project — Phases IA and IB See attached for changes to Section I.11(c) of the agreement. 16a. Acceptance of this Assistance Agreement In accordance with 17a. Award of this Assistance Agreement in accordance with the the terms and conditions contained herein is hereby made on terms and conditions contained herein is hereby made on behalf of named-rect t behalf of the United States of America, Bureau of Reclamation BY: .1:)., BY: DATE: DATE: 2:44( 16b. NAME, TITLE, AND TELEPHONE NUMBER OF SIGNER 17b. NAME OF GRANTS OFFICER John F. Soucy Assistant Regional Director o Additional signatures are attached el\I-t IN REPLY REFER TO: GP -5000 ADM -13.00 United States Department of the Interior BUREAU OF RECLAMATION Great Plains Region P.O. Box 36900 Billings, Montana 59107-6900 MAR 212011 Sara White City Secretary City of Round Rock Administration Department 221 East Main Street Round Rock, TX 78664 TAKE PRIDE - !NAM ERICA Subject: Proposed Modification No. 002 to Cooperative Agreement No. RIOAC60R43 for Williamson County Water Reclamation and Reuse Project — Phases IA and IB — American Recovery and Reinvestment Act of 2009 (Public Law 111-5) (ARRA) Dear Ms. White: The subject modification is enclosed for your review. The modification updates the frequency of interviews with on-site laborers as required in Section I.11(c) of the agreement. If this modification is acceptable to you, please complete Block 13 and return it back this office. A fully executed copy will be provided for your records. If you have any questions regarding the technical aspect of the agreement, please contact Collins Balcombe at (512) 899-6142. Questions regarding the administration may be directed to me at (406) 247-7684. Sincerely, V,onctitelb* Lindsey Nafts Grants Specialist Enclosure cc: Michael Thane, PE Utility Director 2008 Enterprise Dr. Round Rock, TX 78664 (w/ encl )