CM-11-02-037ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY
Item Caption:
City Manager Approval Summary Sheet
Consider executing Supplemental Contract No. 2 with HDR, Inc. for the Kenney Fort
Boulevard (Arterial A) Traffic Impact Fee — Trip Generation and Capacity Calculations
project.
Approval Date: February 11, 2011
Department: Infrastructure Development and Construction Management
Project Manager: Thomas E. Word, Jr., P.E.
Item Summary:
On August 19, 2009 the City Council executed a contract with HDR, Inc. for $27,209 to conduct an impact fee
analysis for Kenney Fort Boulevard (R -09-08-27-9C1). This analysis included six specific properties which are within
the boundaries of Brushy Creek, the Union Pacific Railroad right-of-way and Chandler Creek in the general vicinity of
Kenney Fort Boulevard (Arterial A) between Joe DiMaggio Boulevard and Forest Creek Drive. This analysis will be
the basis for consideration of an impact fee for these properties, which would be used to recoup some of the City's
expenses related to the construction of this arterial roadway.
This item is a supplemental contract with HDR, Inc. in the amount of $16,421 to provide for additional work on the
impact fee analysis. This work involves several items to ensure that the report is in compliance with applicable state
laws, as well as providing for the preparation of exhibits and the consultant's attendance at the various public
meetings related to the impact fee adoption process.
Strategic Plan Relevance: 26.0 Construct Major Elements of the Transportation and Mobility System
Cost: $16,421
Source of Funds: Transportation System Development Corporation
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 2
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: HDR, INC. ("Engineer")
ADDRESS: 504 Lavaca Street, #1175, Austin, TX 78701
PROJECT: Kenney Fort Boulevard (Arterial A) Traffic Impact Fee- Trip Generation
and Capacity Calculations
This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and HDR, Inc., hereinafter called
the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 276 day of August, 2009 for the Kenney Fort Boulevard (Arterial
A) Traffic Impact Fee -Trip Generation and Capacity Calculations Project in the amount of
$27,209.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $16,421.00 to a total of $43,630.00; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the
attached Addendum To Exhibit A.
Ii.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$16,421.00 the lump sum amount payable under the Contract for a total of $43,630.00, as shown
by the attached Addendum to Exhibit D.
CiM-1l-crz.-o3�
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Date
CITY OF RQUND ROCK APP 1 VED AS TO FORM:
By: Ti L
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Date
Stepha L. Sheets, City Attorney
ADDENDUM TO EXHIBIT A
City Services
The City will provide for the Engineer under this agreement the following items/information:
1. Provide updated land use information for tracts that need to be included in the study.
A minimum 10 -year land use projection will be required to conduct the study.
2. Review the findings of the study report and provide comments for incorporation into
the final report.
ADDENDUM TO EXHIBIT B
Engineering Services
ADDITIONAL TASKS
A. Preparation of project correspondence including reports, record keeping, letters as
necessary due to extension of the project schedule.
B. Preparation of monthly invoices due to extension of project schedule.
C. Update project report to address comments from City's attorney and staff, including
specific sections for Land Use Assumptions, Capital Improvements Plan, and Traffic
Impact Fee. Provide the CITY with two copies of the final report, addressing all
comments received from CITY.
D. Preparation of presentation to explain Land Use Assumptions, Capital Improvements
Plan, and Traffic Impact Fee at the first hearing. The presentation will also include
exhibits showing the service area, Kenney Fort Boulevard roadway within the project
limits, and land use assumptions.
E. Attendance at one (1) meeting for presentation to the Capital Improvements Advisory
Committee.
F. Attendance at one (1) meeting at the City Council for the first hearing on possible
adoption of Land Use Assumptions and Capital Improvements Plan.
G. Preparation of responses to questions arising from the hearing described in Item F above.
H. Prepare for second hearing on Impact fee.
I. Attendance at one (1) meeting at the City Council for the second hearing on possible
adoption of Impact Fees.
J. Preparation of responses to questions arising from the hearing described in Item I above.
K. Attendance at one (1) meeting at the City Council for the third hearing on possible
Approval/Disapproval of the adoption of Impact Fees.
Deliverables Required of the ENGINEER
The ENGINEER will be required to provide the CITY with two copies of the final report,
including all supporting documentation.
ADDENDUM TO EXHIBIT C
Work Schedule
Months
Jan -11
Feb -11
Mar -11
Apr -11
Ma -11
June 2011 to Dec 2011
Tasks
Final Re ort Pre•aration
Post Report Meetings/Hearings
ADDENDUM TO EXHIBIT D
Fee Schedule
Exhibit D - Supplemental 2
Cost Component, Hours
Total
Hours
Project Principal 24
Project Manager 36
Sr. Project Engineer 0
EIT 10
Sr. Design Technician 0
CADD Technician 12
Clerical/Steno 12
Total Hours 94
Cost Component, Dollars Labor Burdened
Rate Rate
Project Principal $80 $246 $5,914
Project Manager $67 $206 $7,429
Sr. Project Engineer $63 $194 $0
EIT $35 $108 $1,078
Sr. Design Technician $36 $111 $0
CADD Technician $20 $62 $739
Clerical/Steno $22 $68 $813
$15,973
Technology @ $3.70/hr $3.70 $348
Phone, Fax, Postage,Advertisenients $50
Travel Expenses $50
TOTAL EXPENSES
$448
Project Lump Sum Fee Summary
Direct Labor $5,186
Indirect Costs (175%) $9,076
Direct Costs $448
Profit @12% $1,711
TOTAL LUMP SUM FEE $16,421