CM-11-02-042ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Item Caption:
Approval Date:
City Manager Approval Summary Sheet
Consider executing Supplemental Agreement No. 3 for the 615 East Palm Valley Campus
Project with KA Hickman Architects & Interior Designers.
2/18/2011
Department: Infrastructure Development and Construction Management
Project Manager: Larry Madsen
Item Summary:
This Supplemental Agreement calls for updates to Civil Engineering Services for site development plans, site paving,
grading, drainage plans, erosion, sedimentation control plans, and water and wastewater plans.
Strategic Plan Relevance: 20.0 Build and maintain the facilities needed to make the City attractive to businesses.
Cost: $48,540.00
Source of Funds: 2002 General Obligation Bonds
SUPPLEMENTAL AGREEMENT NO. 3 TO
"CITY OF ROUND ROCK AGREEMENT FOR ARCHITECTURAL SERVICES
FOR 615 EAST PALM VALLEY CAMPUS PROJECT WITH
KA HICKMAN ARCHITECTS & INTERIOR DESIGNERS"
CITY OF ROUND ROCK
STATE OF TEXAS
COUNTY OF WILLIAMSON
COUNTY OF TRAVIS
KNOW ALL BY THESE PRESENTS:
FIRM: KA Hickman Architects & Interior Designers
ADDRESS: 1517 East Palm Valley Boulevard, Round Rock, Texas 78664
This Supplemental Agreement No. 3 to "City of Round Rock Agreement for
Architectural Services for 615 East Palm Valley Campus Project with KA Hickman Architects &
Interior Designers" is made by and between the City of Round Rock, Texas (hereinafter referred
to as the "City"), and KA Hickman Architects & Interior Designers (hereinafter referred to as
"KA Hickman").
WHEREAS, the City and KA Hickman executed the referenced Agreement (hereinafter
referred to as the "Agreement") on the 12th day of the month of August, 2010 for provision of
professional architectural services and interior design services related to the remodel of four
existing City -owned buildings located at 615 East Palm Valley Boulevard in Round Rock,
Texas; and
WHEREAS, the City and KA Hickman also executed accompanying Supplemental
Agreement No. 1 on the same date; and
WHEREAS, the City and KA Hickman subsequently executed Supplemental Agreement
No. 2 on the 7th day of January, 2011; and
WHEREAS, it has now become necessary to execute Supplemental Agreement No. 3 to
add new services to the Scope of Services, and to add new fees relating thereto:
NOW, THEREFORE, premises considered, the City and KA Hickman agree that said
Agreement is amended as follows:
The Scope of Services shall be amended by addition of the following:
KA Hickman shall be responsible for securing provision from Baker-Aicklen &
Associates, Inc. of the following services:
213667/jkg
OA-
L PROJECT COORDINATION AND MEETINGS
A. Coordinate with KA Hickman, the Owner, the Architect and other Project Design
Consultants as required.
B. Attend a maximum of four project coordination meetings during Design Phase.
II. SITE PLAN ENGINEERING
A. Site Plan Refinement
1. It is assumed that the only revisions to the site will be regrading and paving
of the existing parking areas. No additional parking areas are proposed at
this time.
2. Prepare and provide updated Site Plan for KA Hickman review and
approval.
B. Site Paving, Grading and Drainage Plans
1. Collect and review pertinent data.
2. Coordinate with KA Hickman and City staff.
3. Prepare Site Grading and Drainage Plan to include curb elevations,
slopes, wall elevations (if any -- see note below), finished floor
elevations, and details as necessary to depict needed stormwater
improvements and any special drainage structures. The existing buildings
and parking are programmed to remain, which means no increase in
impervious cover is anticipated for this project. Therefore, site drainage
detention and water quality ponds are not included herein; however, if
needed, same can be provided as an additional service. Coordinate
handicap accessible route with KA Hickman and the Architect. TDLR
submittal and approval processing, for handicap accessibility, would be
by KA Hickman or the Architect. Layout is to be based on the KA
Hickman -approved Site Plan.
4. Include Site Grading and Drainage Plans, together with drainage
calculations, in the Site Development Permit submittal.
5. Furnish KA Hickman AutoCAD file of City -approved documents.
C. Erosion/Sedimentation, Tree Protection, Plans and Reports
1. Prepare a Temporary Erosion and Sedimentation Control Plan with
appropriate details.
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2. Prepare a Tree Protection Plan with appropriate details, if needed.
3. Use tree and topo survey drawings.
4. Prepare an Engineer's Report for the project, including necessary
drainage analysis, site area calculations, vegetative description and
Engineer's confirmation.
5. Submit the plans and Engineer's Report with the Site Development
Permit application.
6. Prepare an SWPPP plan sheet and forms as required by the City.
D. On -Site Water and Gravity Wastewater Service Plans
1. The existing buildings currently have utility service to them. No
additional water or wastewater improvements are anticipated.
E. Prepare and provide civil site work improvements technical specifications, with
Construction Documents Phase, using City of Round Rock Standard
Specifications.
Notes: 1.
Baker-Aicklen will not design structural walls higher than three (3) feet.
The project Structural Engineer must prepare all necessary wall designs.
2. No drainage analysis for Onion Branch is included in this proposal;
FEMA flows and floodplain information will be reflected on the
drawings.
SITE PLAN PERMITTING ASSISTANCE
A. Prepare and submit application.
B. Address all comments from the City concerning final drawings. Assist in
obtaining permit approval.
Note: City permit fee is to be paid by KA Hickman/Owner.
IV. CONSTRUCTION PHASE SERVICES (LIMITED)
A. Attend preconstruction conference.
B. Visit construction site periodically.
C. Interpret drawings and specifications. Review shop drawing submittals.
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D. Observe construction for general conformity to contract documents (not full-time
representation). Provide six (6) site visits during the civil site work portion of
construction. Provide report for all site visits.
E. Assist with final punch list (civil items only).
F. Issue Engineer's concurrence letter for civil site work upon satisfactory
completion by the Contractor.
Note: Does not include plan revisions or site corrections that are not deemed
engineering -related.
V. RECORD DRAWINGS -- PROJECT CLOSEOUT
A. Schedule and attend a required close-out meeting with the City.
B. The Contractor shall provide Baker-Aicklen a fully marked -up set of record
drawings showing changes made during construction.
C. Baker-Aicklen will prepare a set of record drawing plans per the construction
mark-ups and submit a set of mylars to the City.
D. Provide the City a set of prints of the record drawings.
VI. REIMBURSABLE EXPENSES
A. All copying, purchases of maps and documents, tax certificates, deeds, printing
of reports and plans, mailing, courier, express/overnight and other related
expenses. Copies will be provided of any documents, as requested and as
necessary to complete the work tasks. This estimate does not include
governmental fees.
VII. CLARIFICATIONS
A. Any requested services not specifically covered by the above -listed will be
provided on an actual time and materials expended basis in accordance with the
Standard Rate Schedule.
B. Construction staking is not included, as it will be required that the Contractor
provide this work.
C. All application and processing fees are the responsibility of KA Hickman/Owner.
D. KA Hickman is to supply current Title Commitment or Policy. Additional
research beyondwhat is included in the Title Commitment is not included.
E. Resolution of conflicts is not included.
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F. Any gap during the Site Work Engineering Design Phase of this project
exceeding 30 calendar days as a result of KA Hickman's request to stop work
may be considered reasonable cause to seek additional services.
G. Coordination with the utility companies for the design and construction of
electric, telephone and gas service will be provided by KA Hickman or the
Architect's team.
1-1. The Site Plan can be considered finalized and in a position for full design to
begin when the following data is received from the Architect and
Mechanical/Electrical/Plumbing Engineer (unless an item is not included in the
project):
1. Computer file of the site in AutoCAD with the final building footprint,
general parking layout -- approved by the Fire Department for access.
2. Building coverage data
3. Building square footage by floors
4. Parking calculations
5. Roof drainage plan with downspouts
6. Accessible pedestrian route selected
7. Electrical transformer pad located and sized
8. Any project -specific areas that need civil consideration or that are
impervious
II.
Section 1.1.2.5 of the Agreement shall be amended by addition of the following:
The Fee Schedule relative to this Agreement shall show an increase for Professional
Services in the amount of $48,540.00 (as delineated below) to the previous not -to -exceed amount
of $380,087.00, for a new not -to -exceed total amount of $428,627.00, and such increase is in
payment for the additional services added to the Scope of Services by this Supplemental
Agreement No. 3.
Project Coordination and Meetings $ 1,800.00
Site Plan Engineering $29,640.00
Site Plan Permitting Assistance $ 8,400.00
Construction Phase Services (Limited) $ 4,800.00
Record Drawings -- Project Closeout $ 2,700.00
Reimbursables Expenses $ 1,200.00
TOTAL: $48,540.00
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IN .WITNESS WHEREOF, the City and KA Hickman have executed this Supplemental
Agreement No. 3 in duplicate originals.
CITY OF ROUND ROCK, TEXAS
By:
Printed me: %elie,_Moet xo8
Title:
Date Signed. a! pg 11 L
FOR CITY, ATTEST:
By:
Sara L. White, City Secretary
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KA HICKMAN ARCHITECTS &
INTERIOR DESIGNERS
By:
Printed Na e: `4I,P22,
Title: /'irt
Date Signed: ?t—�;ef 240//
FOR CITY, APPROVED AS TO FORM:
Bv:
n L. Sheets, City Attorney