CM-11-04-067ROUND ROCK, TEXAS
PURPOSE. PASSION PROSPERITY
City Manager Approval Summary Sheet
Item Caption: Consider executing a letter of understanding from SunGard Public Sector, Inc., authorizing
the payment of travel expenses connected to software training for the Police Department.
Approval Date: April 1, 2011
Department: Police Department
Project Manager: Rick White
Item Summary:
The Police Department has for several years had difficulty with the Evidence module provided in the Department's
Records Management System. This item would fund the travel expenses for trainers to travel to Round Rock from
SunGard Public Sector's corporate headquarters in North Carolina to provide 1.5 days of training in the company's
evidence module in late April.
Given the long-term nature of the problems the Department has been experiencing, the company is not charging
the City for the training itself — only the cost of travel, lodging and meals for the trainers. The Department
anticipates this cost will be under $3,000 and will be funded out its normal training budget.
Strategic Plan Relevance: City Goal 30.7. Ensure appropriate and effective use of advanced technologies
Cost: Under $3,000
Source of Funds: General Fund
REV. 6/10/10
SUNGAR*PUBLIC SECTOR
March 21, 2011
Steve Norwood
City Manager
221 East Main Street
Round Rock, TX 78664
Dear Mr. Norwood:
snorwood@round-rock.tx.us
Please accept this letter as confirmation of Round Rock Police Department's request for 1.5 days
of Property and Evidence software refresher training, including a full day (start and end times
TBD by mutual agreement) on Wednesday, April 27, 2011, followed by a half day on the
morning of Thursday, April 28, 2011. Training will be held on-site at Round Rock Police
Department. Professional Services charges for the training will be $00.00 (100% discount).
However, Round Rock Police Department will be charged for the Consultant's Travel and Living
expenses, as incurred in compliance with the SunGard Public Sector Travel Policy. Payment is
due as incurred upon receipt of invoice.
To hold the above training date, please sign and scan/email or fax this confirmation to my
attention at (336) 885-5329 within five business days. Once I receive the signed confirmation,
we can finalize arrangements for theraining.
Authorized Signature: --
Please print: Name
Title: i 4cu,t+
AlltRs , CPA -
Should you have any questions or concerns regarding this agreement, please do not hesitate to
contact me at (336)-885-0911 or anne.hickling@sungardps.com.
Sincerely,
Anne Hickling, Ph.D.
Senior Manager, Integrated Consulting and Training
SunGard Public Sector, Inc. (OSSI)
ook-R-04-00/