CM-11-04-068ROUND ROCK, TEX.A,s City Manager Approval Summary Sheet
PURPOSE. PASSION. PROSPERITY
Item Caption:
Approval Date:
Consider executing a rental agreement with the Old Settlers Association of Williamson
County, Texas for the rental of a designated facility for use by the PARD Summer Day
Camp Program.
April 1, 2011
Department: Parks and Recreation
Project Manager: Cory Styron, Assistant Director
Item Summary:
The September floods damaged the Rabb House which housed part of the PARD'S Summer Camp program. The
rental of Old Settlers Association provides capacity to continue the camp, which approximately 100 children attend
weekly.
Strategic Plan Relevance:
36.0 Develop recreation and library options that respond to growing diversity of resident and visitor interest.
37.0 Encourage and support efforts to build a healthier community.
Cost: $6,500
Source of Funds: General Fund 5326-100-23007
REV. 6/10/10
2011 Rental Agreement
The City of Round Rock Parks and Recreation Department will sponsor, conduc and provide, and Old Settlers
Association will allow and cooperate in provision of, a Summer Day Camp program at the Old Settlers
Association Facilities, said Facilities to be rented at a rate of $130.00 per day to be paid by the City of Round
Rock to Old Setters Association.
Camp Dates will be as follows: Monday — Friday from 7:00 am — 6:00 pm on
June 6-10 June 13-17 June 20-24 June 27 -July 1 July 5-8
July 11-15 July 18-22 July 25-29 August 1-5 August 8-12
The Old Settlers Association will provide the City of Round Rock Parks and Recreation Department with access
to the Facilities during the designated Summer Day Camp operation hours. Operating hours shall include ample
time for set up/clean up.
The City of Round Rock Parks and Recreation Department will work with Randy Michna on all matters
concerning previously -scheduled events that are on the Old Settlers Association rental books, and coordination
regarding any necessary Facilities adjustments.
The City of Round Rock Parks and Recreation Department will be responsible for keeping the rented area in a
neat and orderly condition, and will repair or replace any damage to the Facilities it causes at the expense of the
City of Round Rock. Repairs or replacements will be replaced with the same product or comparable item/value.
The City of Round Rock Parks and Recreation Department understands that Mondays are set up day and
Fridays are clean up/break down days, and that storage of supplies and equipment utilized throughout the week
are to be stored in a secure area provided by the Old Settlers Association.
The City of Round Rock Parks and Recreation Department will bear all costs associated with the provision of
the Summer Day Camp program. The City of Round Rock Parks and Recreation Department agrees to abide by
the Old Settlers Association energy management guidelines.
The City of Round Rock Parks and Recreation Department will take complete charge of campers participating
in the program upon arrival at the designated area, and will abide by the standard Old Settlers Association rules.
The City of Round Rock Parks and Recreation Department is responsible for promoting the summer day camp
program.
The City of Round Rock Parks and Recreation Department is responsible for recruiting, hiring, training,
supervising and compensating staff for the Summer Day Camp program.
The City of Round Rock is responsible for maintaining comprehensive general liability insurance coverage, and
will provide Old Settlers Association with a copy of liability coverage upon request.
To the extent allowable by law, the City of Round Rock hereby waives, releases and discharges Old Settlers
Association, its trustees, officers and employees from any claim, demand or cause of action arising out of this
agreement or any activity undertaken pursuant to this agreement. To the extent allowable by law, the City of
Round Rock further indemnifies and holds harmless Old Setters Association, its trustees, and officers from any
and all claims for loss, damage, injury or death, including claims for attorney's fees and costs of court, sustained
by any person, or for any damages to property arising out of activities described in this agreement or arising out
of the use of the Old Settlers Association Facilities as contemplated by this agreement.
OLD SETTLERS ASSOCIATION
OF WILLIAMSON COUNTY, TEXAS
3300 Palm Valley Blvd., Round Rock, TX 78664
Phone: (512) 388-1733 • Fax: (512) 246-9033
RENTAL AGREEMENT 1C1'
This Rental agreement dated .3) � ��
, 20 )1 , is between th OLD SETTLERS ASSOCIATION
O WIL1IAMSON COUNIY, 7E)CAS, a Non -Profit Corporation (Lessor) andA:7 e , A c\e'.?
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whose address is 0.767 2 ,� "9-12.5 .s-rf q;`
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Date of the Event
Ak.icias-t , , 20 // . Time of Event: From �'(: Q �. � To
Type of Event: * c.J isl -er /.�
� p Estimated number of guest % /-c
Portion of Premises rented:
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Deposit in the amount of $ " — on the date of signing this Agreement. The deposit is refundable only for
the first 30 days after signing this Agreement.
Rent: In the amount of $ i3Cpd-1 for the use of the Premises for the event is due at least 60 days prior to the
date of the Event and the rent is non-refundable. If the Rent is not received at least 60 days prior to the Event, the
Lessor shall have the right to terminate this Agreement, retain the Deposit and re -let the Premises to a thirda
p rty•
Canc- atio : If you must cancel this Event, please notify the lessor immediately. The Rent and Deposit will not be
refunded nless the Lessor is able to re -let the Premises prior to the date of the Event on the same terms and
conditis as •. ntained in this Agreement.
I have been given a copy of the Rental agreement for the rental for the rental of the Premisesro ert and a
p P y
essor's R es or Regulations. I have read this Rental Agreement and fully understand the Rules and
co
and vill a 4ide ly the terms of this Rental Agreement.
Representative of Lessor
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ature of Lessee & Date
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Phone Cell Phone
DATE AND AMOUNT OF RENT /$ BALANCE:$
DATE AND AMOUNT OF RENT /$ BALANCE:$
PAID IN FULL:$ DATE: DEPOSIT PAID:$ DATE:
DEPOSIT RETURNED: AMOUNT $ DATE: CK#
M1 -I 1-04--Oug
OSA Rental Agreement - Revised September 17, 2007