CM-11-05-087ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Item Caption:
City Manager Approval Summary Sheet
Consider approving a change order with Recreation Consultants of Texas for playground
equipment at the Play for All Abilities Park - Retreat Pod.
Approval Date:
Department:
May 6, 2011
Parks and Recreation
Project Manager:
David Buzzell
Item Summary:
This item allows the City Manager to issue a change order to the purchase order for playground equipment to be
installed in the Retreat Pod at the Play for All Abilities Park. Staff issued a Request for Proposals (RFP) to playground
manufactures in November 2010 and received 13 proposals to manufacture and install playground equipment for
the Play for All Abilities Park. A five (5) member panel scored each proposal and it was determined that Recreation
Consultants of Texas provided the best value for the City for the Retreat Pod. On January 13, 2011, City Council
authorized a purchase order to be issued to Recreation Consultants of Texas. Once Recreation Consultants of Texas
was authorized as the vendor for the Retreat Pod, staff presented the design to a Design Task Force to review the
submitted designs and modify them based on their expertise of working with children with disabilities. The 30
member, volunteer task force was comprised of medical professionals, educational professionals, design
professionals and parents of children with disabilities. The input received from the Design Task Force resulted in
some modifications to the playground equipment designs and some increases in the cost of the equipment. Staff
believes these modifications will make for a better, more accessible park and recommends approval of the change
order to the purchase order. If approved, Purchasing will issue the purchase order and the vendor will start the
manufacturing of the equipment (6-8 weeks to complete).
Strategic Plan Relevance:
Goal 34.0 — Implement the Parks Plan once adopted.
Goal 36.0 — Develop recreation and library options that respond to growing diversity of residents and visitor
interests.
Cost: $ 16,459.00
Source of Funds: General Self -Financed Construction
REV. 6/10/10
DATE
Page — of
PURCHASE
ORDER NUMBER
Check all that apply:
❑ Confirm 0 Please Pay
❑ HUB 0 Asset 0 Emergency
❑ Sole Source (Justification Attached)
❑ Contract (No.
- Start Date
DELIVERY DATE
REQUESTED
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❑ New Vendor (W-9 attached)
❑ State (Req. No. M2462-
❑ State PO#
❑ HGAC 0 DIR 0 TCPN
❑ Buy Board 0 Other:
End Date City Contact Name
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White Copy: Finance
Yellow Copy: Purchasing
STEVE N012Wf;OD DATE
Pir ;: Receiving