CM-11-05-088ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY
Item Caption:
City Manager Approval Summary Sheet
Consider approving a change order to Play and Park Structures for playground equipment
at the Play for All Abilities Park - Large Playscape Pod.
Approval Date:
Department:
May 6, 2011
Parks and Recreation
Project Manager:
David Buzzell
Item Summary:
This item allows the City Manager to issue a change order to the purchase order for playground equipment to be
installed in the Large Playscape Pod at the Play for All Abilities Park. Staff issued a Request for Proposals (RFP) to
playground manufactures in November 2010 and received 13 proposals to manufacture and install playground
equipment for the Play for All Abilities Park. A five (5) member panel scored each proposal and it was determined
that Play & Park Structures provided the best value for the City for the Large Playscape Pod. On January 13, 2011,
City Council authorized a purchase order to be issued to Play & Park Structures. Once Play & Park was authorized as
the vendor for the Large Playscape Pod, staff presented the design to a Design Task Force to review the submitted
designs and modify them based on their expertise of working with children with disabilities. The 30 member,
volunteer task force was comprised of medical professionals, educational professionals, design professionals and
parents of children with disabilities. The input received from the Design Task Force resulted in some modifications
to the playground equipment designs and some increases in the cost of the equipment. Staff believes these
modifications will make for a better, more accessible park and recommends approval of the change order to the
purchase order. If approved, Purchasing will issue the purchase order and the vendor will start the manufacturing of
the equipment (6-8 weeks to complete).
Strategic Plan Relevance:
Goal 34.0 — Implement the Parks Plan once adopted.
Goal 36.0 — Develop recreation and library options that respond to growing diversity of residents and visitor
interests.
Cost: $ 19,017.78
Source of Funds: General Self -Financed Construction
REV. 6/10/10
DATE
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Page of
PURCHASE
ORDER NUMBER .y U
Check all that apply:
❑ Confirm 0 Please Pay
❑ HUB 0 Asset 0 Emergency
❑ Sole Source (Justification Attached)
❑ Contract (No.
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❑ State (Req. No. M2462-
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REMARKS Reason for Purchase/Special Instructions/HUB list shall be attached:
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QUOTATIONS RECEIVED:
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REMARKS Reason for Purchase/Special Instructions/HUB list shall be attached:
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PREPARED BY
DEPARTMENT
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