CM-11-06-119ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Item Caption:
Approval Date:
Department:
City Manager Approval Summary Sheet
Consider executing Supplemental Contract No. 1 for Engineering Services with Cedillos &
Wilson, LLC, for Rocking J Road and Harrell Parkway Water/Wastewater Extension Project.
June 3, 2011
Utility and Environmental Services Department
Project Manager:
Eddie Zapata
Item Summary:
The engineering contract with Cedillos & Wilson, LLC was approved by City Manager on December 10, 2010. This
contract is for design and construction phase services for the proposed extension of water and wastewater services
to newly annexed areas along Rocking "J" Road and Harrell Parkway. This project will include new 8 -inch water and
wastewater mains and required appurtenances. Supplemental Agreement No. 1 is for surveying additional water
and wastewater easements along Old Settlers Boulevard.
Strategic Plan Relevance:
Goal No. 27: Ensure there is adequate, affordable, and safe water supply.
Goal No. 28: Protect public health and protect the environment through proper waste disposal.
Cost: $5,400
Source of Funds: Self -financed Water Construction and Self -financed Wastewater Construction
REV. 6/10/10
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CEDILLOS & WILSON. L.L.C. ("Engineer")
ADDRESS: 610 Brazos Street, Suite 107. Austin. Texas 78701
PROJECT: Rockin J Road and Harrell Parkway Water/Wastewater Extension
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Cedillos & Wilson, L.L.C.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 10th day of December, 2010 for the Rockin J Road and Harrell
Parkway Water/Wastewater Extension Project in the amount of $33,420.95; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $5,400.00 to a total of $38,820.95; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2. Engineering Services and Exhibit B. Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. gxhibit C. Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
11.
,Article 4. Compensation and Exhibit D. Fee Schedule shall be amended by increasing by
$5,400.00 the lump sum amount payable under the Contract for a total of $38,820.95, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
001- 1 1--cie -I 19
Supplemental Contract
0199.7155; 00223513
IVLOIROCIU & WW01HIARREL
Rev.12/01/08
84275
CEDILLOS & WILSON, L.L.C.
By:
�7r e-Mal2D E . ils&r - ,P. L' . it wc.' k L
Date
CITY 01? ROUND ROCK
By:
Date
Supplemental Contract
0199.7155; 00223513
WLOIROCKJ & WWOIHARREL.
7
AP VED T
FORM:
41ditt
Steph : f L. Sheets, City A torney
Rev. 2/01/08
84275
ROCKING J ROAD AND HARRELL PARKWAY WATER/WASTEWATER EXTENSION
EXHIBIT "B"
SUPPLEMENTAL SERVICES TO BE PERFORMED BY THE ENGINEER
Phase B — Design and Bid Documents Preparation
1. Prepare additional easements
A. Prepare three (3) wastewater line easements for properties on E. Old Settlers
Road. The permanent easements are 15' wide. In addition, surveyor will
provide 20' wide temporary construction easements parallel to the permanent
easements.
B. Prepare one (1) water line easement on Rocking J Road. The permanent
easement is 40' x 20'.
ADDENDUM TO EXHIBIT "C"
WORK SCHEDULE
Date
Milestone
12/13/2010
Notice to Proceed
12/20/2010
Begin survey
01/14/2010
Complete survey
01/17/2010
Start Design
02/07/2011
60% set submitted to Public Works for review
02/21/2011
Receive comments on 60% set
03/07/2011
90% set submitted to Public Works for review
03/14/2011
Receive comments on 90% set
03/21/2011
100% set submitted to Public Works for review
03/28/2011
Plans approved by Public Works
04/12/2011
Public Notice Advertising Bid
04/27/2011
Bids received at Public Works, 2008 Enterprise Drive
05/12/2011
City Council awards contract
05/20/2011
Contractor returns contract documents, bonds, and certificate of insurance
05/30/2011
Pre -construction Conference and Notice to Proceed
06/13/2011
Begin Construction
08/29/2011
Substantial completion
09/12/2011
Final project acceptance
ADDENDUM TO EXHIBIT "D"
FEE SCHEDULE
ENGINEERING
PHASE
Direct Labor
Overhead
(105%)
Total Labor &
Overhead
Fixed Profit.
(10%)
Cost
TOTALS
PREUMINARY DESIGN
$1,350.00
$1,417.50
$2,767.50
$276.75
$3,044.25
DESIGN & BID DOCUMENTS
$5,500.00
$5,775.00
$11,275.00
$1,127.50
$12,402.50
r
CONSTRUCTION
$3,000.00
$3,150.00
$6,150.00
$615.00
$6,765.00
TOTAL ENGINEERING COSTS
$22,211,75
.
DIRECT COSTS
TOPOGRAPHIC SURVEY
Cost
INLAND GEODETIC
$9,892.00
$9,892.00
PREPARE ADDITIONAL EASEMENTS
`
(SUPPLEMENTAL #1)
$5,400.00
$5,400.00
EXPENSES
Rate
quantity
Cost
24 x 36
$3.50
240
$840.00 ,
$840.00
11 x 17
$0.28
r
240
$67.20
$67.20
8.5 x 11
$0.09
1500
$135.00
$135.00
Mileage
$0.50
450
$225.00
$225.00
Postage
$50.00
$50.00
TOTAL DIRECT COST
$16,60920
TOTAL MAXIMUM COST $38,820.95