CM-11-08-155ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Item Caption:
Approval Date:
City Manager Approval Summary Sheet
Consider executing Supplemental Contract No. 1 with Camp Dresser & McKee, Inc. for the
Water Treatment Plant -Electrical Mapping and I&C System Architecture Review Project.
August 5, 2011
Department: Utilities and Environmental Services
Project Manager: Jeff Bell
Item Summary:
Professional Services provided under this contract will included field verification surveys of the WTP overall electrical
system, with transformers, voltage, amperage and short circuit interrupting ratings, as well as where each of the
equipment is being fed from and what each item of equipment is feeding. This information will be delivered as a
spreadsheet and map, both in electronic and hard copy format.
In addition, the Camp Dresser & McKee, Inc. (CDM) is to prepare a technical memorandum detailing
recommendations for enhancing the level of redundancy of the control network and for any improvements in the
system architecture and will include, as appropriate, details, designs and opinions of probable cost for making these
enhancements.
During this process it has become necessary to conduct an additional two day onsite field assessment to verify the
actual installation of the Fiber Optic Network. As part of this Supplemental Agreement, CDM will produce an
updated as -built Fiber Optic Architecture drawing of the current configuration. Once the as -built Fiber Optic
Architecture drawing is complete, CDM will conduct an additional meeting with the City with recommendations for
enhancing the level of redundancy of the control system network, including opinions of probable construction costs
for making these enhancements to the existing WTP Control System Network.
This Supplemental Agreement will increase the original contract of $30,515 by $11,955 for a total contract amount
of $40,470.
Strategic Plan Relevance:
Public Health and Safety Strategic Initiative
Goal 27.0 "Ensure there is an adequate, affordable and safe water supply"
Cost: $11,955
Source of Funds: Self- Financed Water Construction
REV. 6/10/10
ROUND ROCK, TEXAS
PURPOSE. PASSi0K PROSPERITY
Information for Prof
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Project Information
Project Name
Water Treatment Plant - Electrical System Mapping and I&C
System Architecture Review Project
Project Description
Conduct a two day onsite field assessment of actual installation of
the Fiber Optic Network and provide an updated as built Fiber
Optic Architecture drawing.
Project ID Number
WAO5WTPRHB
City of Round Rock Staff information
Owner's Representative
Jeff Bell — Project Manager
Phone
Mobile
512-801-4461
Fax
512-218-5563
Email Address
jbell@round-rock.tx.us
Proposed Council Date
8-26-11
Professional Service Provider's Information
Name of Company
CDM
Name of the Principal Signing the Contract/Title
Steven Lynk, P.E., BCEE
Associate
Business Address (address for all notices to be mailed)
12357-A Riata Trace Parkway, Suite
210
Austin, TX 78727
Name of Project Manager
Ana Marie Karamalegos, P.E.
Title
Project Manager
Phone Number
512-346-1100
Fax Number
512-345-1483
Email Address
LynkSV@cdm.com
Work Product Information
Original Project Approval Date
April 1, 2011
Original Project Agreement Period
121 Calendar Days
Original Project Cost
$ 30,515.00
Supplemental Agreement Termination Date
November 30, 2011
Supplemental Agreement Cost
$11,955.00
Changes to Article 2 — Scope of Services to be Provided by
Engineer
See Exhibit B
Changes to Article 3 — Agreement Period
4 Months
Changes to Article 4 — Compensation
See Exhibit D
Amendment to the Agreement — Detail Scope of Work
See Exhibit B
Note: Please include all previous Supplemental Agreement information in the form (you may have to expand this form if you have
more than one supplemental agreement).
Revision 6/10
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CAMP DRESSER & MCKEE, INC. ("Engineer")
ADDRESS: 12357-A Riata Trace Parkway, Suite 210, Austin, TX 78727
PROJECT: Water Treatment Plant — Electrical System Mapping and I&C System
Architecture Review
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Camp Dresser & Mckee, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 1st day of April, 2011 for the Water Treatment Plant — Electrical
System Mapping and I&C System Architecture Review Project in the amount of $30,515.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $11,955.00 to a total of $42,470.00; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
1.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
Il.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$11,955.00 the lump sum amount payable under the Contract for a total of $42,470.00, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract Rcv.12/01/08
0199.7157; 00228716 84275
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CAMP DRES�$ER & KEE, INC.
By:
Date
Ad- -31 201/
CITY OF ROU
By:
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Date
Supplemental Contract
0199.7157; 00228716
WAO5 WTPRHB
STAVE MoRwooD
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2
APP ' VED S T , FORM:
Step L. Sheets, City Attorney
Rev.12/0 I /08
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
Services under this contract include:
1. Review and assess existing electrical record drawings and electrical information available,
2. Conduct field verification surveys as required to prepare overall plant electrical system one -
line diagram drawings that will include the entire plant electrical distribution system. The
overall plant electrical distribution one -line diagram will be drafted using ACAD. The
electrical system one -line diagrams will show the incoming main utility service transformers
and everything downstream - to the low voltage power/lighting panelboards. The one -line
diagrams will convey the equipment identification, buss amperage, voltage, and short circuit
interrupting ratings, as well as where each of the equipment is being fed from and what each
equipment is feeding.
3. Provide recommendations to address plant staffs concerns relative to the fiber optic
network associated with the control system. To accomplish this, immediately following
notice to proceed, CDM will request from the Owner the most recent system architecture
diagrams and any other pertinent information that may be available. Plant staff has reported
that some of these drawings may be out of date. Therefore, upon receipt of this information
from the Owner, CDM shall conduct an onsite field assessment to confirm the accuracy of
the documentation and to gain a more thorough understanding of the plant staff's concerns.
In addition, CDM shall conduct an additional two day onsite field assessment to verify the
actual installation of the Fiber Optic Network. Utilizing the information provided by the
Owner and the additional onsite field assessment, CDM shall generate an updated as -built
Fiber Optic Architecture drawing. Once the as -built Fiber Optic Architecture drawing is
complete, CDM will conduct an additional meeting with the Owner for review purposes.
Subsequent to the field investigation, CDM will provide a technical memorandum detailing
recommendations for enhancing the level of redundancy of the control system network. The
technical memorandum shall include details of the current configuration, recommendations
for a revised system architecture diagram as appropriate and opinions of probable
construction costs for making these enhancements. Included with the Technical
memorandum shall be the updated as -built Fiber Optic Architecture drawing.
ADDENDUM TO EXHIBIT C
Work Schedule
The Work Schedule for this project will be completed as follows:
Original Notice to Proceed Date
Notice to Proceed for Supplemental Agreement
Design Services Phase
* Contingent upon others.
April 1, 2011
August 26, 2011*
November 30, 2011 *
ADDENDUM TO EXHIBIT D
Fee Schedule
The changes to the fee schedule for this project are as follows:
Labor
Total
Cost Components Hours Hourly Rate Total Cost
Senior Engineer 26 200 $5,200.00
Project Engineer 5 150 $750.00
EIT 12 85 $1,020.00
Eng Tech 36 105 $3,780.00
Admin/Clerical 4 75 $300.00
Reimbursable
Lodging/Meals $325.00
Mileage $300.00
Light Pen $280.00
Total Expenses
Subconsultant Fee
Subconsultant Fee
TOTAL PROJECT FEES
$11,050.00
$905.00
$0.00
$11,955.00