R-2016-3181 - 1/28/2016 RESOLUTION NO. R-2016-3181
WHEREAS, the City of Round Rock ("City") has previously been awarded grant funding for
downtown revitalization, Grant Number B-10-SP-TX-0141, from the U.S. Department of Housing and
Urban Development ("HUD"), and
WHEREAS, the grant funds were applied toward the Southwest Downtown District
Infrastructure Improvements Phase 5A Project, and said Project has been completed, and
WHEREAS, in accordance with the grant agreement with HUD, the grant must be closed out
with the submission of required close-out documents, and
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City required
close-out documents regarding Grant Number B-10-SP-TX-0141, which consists of(1) Certification of
Project Completion and (2) Grant Close-Out Agreement, a copy of said documents being attached
hereto as Exhibit"A" and incorporated herein.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 28th day of January, 2016.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
euv
' 4
SARA L. WHITE, City Clerk
0112.1604;00349921
EXHIBIT
„A„
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
CERTIFICATE OF PROJECT COMPLETION
FOR
EDI-SPECIAL PROJECT GRANT NO. B-10-SP-TX-0141
The Grantee, City of Round Rock, hereby certifies that: 1) the project as
described in the approved application has been performed/completed in accordance with
the terms and conditions of the executed Grant Agreement and applicable Grant award
statute; 2) all data provided below fairly reflect costs and sources of funds for the
project; 3) all data are taken from the HUD approved Financial Status Report and other
current related documents; and 4)the Grantee has complied with all the requirements of
the Grant Agreement.
Description Amounts $
1) Grant amount per Grant Agreement $500,000
2) Grant amount that meets the allowable and allocable
requirements, including the necessary and reasonable$500,000
standard, of OMB Circular A-87 or A-122
3) Cumulative Grant funds drawn down. $500,000
4) Balance available for drawdown. $0.00
(line 2 minus line 3 if greater than zero)
5) Amount to be returned to HUD. $0.00
(line 2 minus line 3 if less than zero)
6) Unused Grant amount to be canceled by HUD $0.00
(line 1 minus line 3 minus line 4 if greater than zero)
Name/Title of Grantee Official Signature of Authorizing Grantee Official Date
(WARNING: Section 1001, Title 18 of U.S. Code (Criminal Code and Criminal
Procedure, 72 Stat. 967) applies to the above statements.)
THIS CERTICATE OF PROJECT COMPLETION IS HEREBY APPROVED:
Holly A. Kelly
Office of Policy Development and Coordinai
Closeout Team
Name/Title of Authorizing Signature of Authorizing HUD Official Date
HUD Program Official
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
GRANT CLOSEOUT AGREEMENT
FOR
2010 EDI-SPECIAL PROJECT GRANT NO. B-10-SP-TX-0141
This Agreement, enter into by and between City of Round Rock, Round Rock, TX hereinafter
referred to as "Grantee") and the U.S. Department of Housing and Urban Development
(hereinafter referred to as "HUD").
1. Whereas, the Grantee undertook activities with financial assistance in the amount of
$500,000 from HUD provided pursuant to the authority of Title 11 of Public Law 111-117 for
project no. B-10-SP-TX-0141 hereinafter referred to as "project".
2 Whereas,the Grantee and HUD entered into a Grant Agreement dated
Jul. 22, 2011 , as revised by zero amendments, hereinafter referred to as the
"Grant Agreement", and;
3. Whereas, the authorized and specified activities which comprise the project have
been completed by the Grantee and/or other participating parties, as required by the Grant
Agreement, and;
4. Whereas,the Grant Agreement requires compliance with 24 CFR Part 84 or 85, as
applicable, which includes requirements continuing after Project completion related to
use and disposition of real or personal property purchased with Federal funds, retention
of and access to records after close-out dis-allowances of Grant payments, and collection
of amounts due;
5. Whereas, the parties hereto desire to close-out the project in reliance upon: 1)
Grantee's final progress/performance report including financial data and a
performance/narrative report; and 2)the Grantee's Certificate of Project Completion.
Now therefore, in consideration of the mutual covenants,promises and
representations contained herein, the parties hereto agree as follows:
Section A. The Grantee shall continue to comply with the applicable
requirements of 24 CFR Part 84 or 85, as applicable, related to the use and disposition of
real or personal property purchased with Federal funds, retention of and access to
records, after close-out dis-allowances of grant payments, and collection of amounts due.
Section B. The Grantee agrees to the Total Grant Amount for the Project,
including any reduction in the grant amount caused by a decrease in cost, as indicated on
the Grantee's Certificate of Project Completion attached hereto and made a part hereof;
Section C. Any excess grant funds drawn by the Grantee, in the amount
specified in Line 5 of the Certificate of Project Completion shall have been or shall be
returned immediately to HUD under the following repayment terms:
not applicable
Section D. Any grant funds remaining in the Grantee's Line of Credit account
for the referenced Project have been reduced to zero(0)pending any final draw indicated
as a positive balance on line 6 of the Certificate of Project Completion. Grantee shall
draw down this balance within the following period not applicable or Credit to
zero (0) and the Grantee shall have waived its rights to the remaining funding.
Section E. Execution of this Agreement shall constitute completion of the
Project activities and financial closeout of project costs, except for ongoing requirements
described in Section A of this Close-out Agreement. This Close-out Agreement shall be
followed as required by the IN directives cited therein and the following additional
post close-out requirements shall be followed as committed to in the approved application
which was incorporated in the Grant Agreement:
not applicable
Section F. If any provision of this Agreement is held invalid, such holding
shall not affect the validity of the remainder of this Agreement.
Section G. If a default occurs under this Agreement or under the Grant
Agreement, HUD may at any time proceed to protect all rights available to HUD under
this Agreement or under default provisions of the Grant Agreement.
Section H. Special Conditions required by this Agreement are attached:
not applicable
This Grant Close-out Agreement is hereby executed and delivered by the parties hereto
on the dates set forth below their respective signatures and the Grantee agrees to abide by
all governing regulations as of the date executed by HUD.
Grantee's Authorized Official
Name: Signature:
Title: Date:
HUD's Authorized Official
Name: Signature:
Holly A. Kelly
Title: Date:
Acting Director