CM-11-09-186ROUND ROCK, TEXAS
PURPOSE. MSSIOK PROSPERITY
enr-[ 09-1?lo
City Manager Approval Form
Consider executing Quantity Adjustment/Change Order No. 1 with Thermal Mechanical Contractors, Inc.
Item Caption: for the HVAC Replacement Project.
Approval Date: September 9, 2011
Department Name: General Services
Project Manager:
Larry Madsen
Assigned Attorney:
Steve Sheets
Item Summary:
On February 24, 2011, the City approved a contract with Thermal Mechanical Contractors, Inc. to replace several HVAC units
through out the city.
The following additional items were needed in order to complete this project:
* Library - 20 new sight glasses are needed for the refrigerant lines
* Fire Station No. 3 - Replace duct work and up size HVAC system from 3 ton to a 3 1/2 ton, and a 3 ton unit to 4 ton unit
* Lake Georgetown Pump Station - Increase a 15 ton unit, electrical modification, and concrete slab
* Central Fire Station - Install new t -stat wiring and ground wire for the two RTU's to meet code.
No. of Originals Submitted: 2
Project Name: HVAC Systems Replacements
Cost: 27,210.00
Source of Funds: Select Source Fund
Source of Funds (if applicable): Select Source Fund
Account Number: EECBG
Finance Director Approval: Date:
Department Director Approval:
Date:
**Electronic signature by the Dir¢ctor is acceptable. Please only submit ONE approval form per item. * *
CIP n n Budget n[11 Purchasing E Accounting n n
N/A OK N/A OK N/A OK N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
rµDROCKS S
rev. 12/09
Department:
Contract Quantity Adjustment/Change Order
Project HVAC Replacements
Name:
City Project
ID Number: AA05EECS
Date:
Change Order/Quantity
Adjustment No.
Page 1 of 3
Justification: Additional items were needed in order to complete this project. The installation of new sight glasses are
needed for the refrigerant lines at the Library, Fire Station No. 3 units are to small for the space they are cooling. Lake
Georgetown pump station went from a 10 ton unit to a 15 ton unit to meet Toad produced from equipment, and at Central
Fire Station electrical upgrades are required to meet code.
SUMMARY
Original Contract Price:
Previous Change Order(s):
This Change Order:
Total Change Order(s) To Date:
Previous Quantity Adjustment(s):
This Quantity Adjustment:
Total Quantity Adjustment(s):
Original Contract Price Plus Change Order(s) Plus
Quantity Adjustment(s):
Original Contract Time:
Contract Time Prior to the this Change Order:
Contract Time with All Approved Change Orders:
Prepared by:
Contractor
Approval:
Amount
$319,821.00
$0.00
$27,210.00
$27,210.00
$0.00
$0.00
$0.00
$347,031.00
0/0 Change
0.00%
8.51%
8.51%
120 Calendar Days
Sig
Larry Madsen, Construction Manager - Oty of Round Rock
Jim Brown ,Thermal Mechanical Contractors, Inc.
AIL CrAkitikb
City Official__ At,
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Approval:
e
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Date
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Date
Date
ROUNDS
. PRAWN S
rev. 12/09
Contract Quantity Adjustment/Change Order
Chan . e Order Data
Page 2 of 3
Bid Item#
2
3
Item Descri . ion and Chan
nsta 0 new sig t g asses
Replace ductwork and up size system
from 3 ton to a 3 1/2 ton, and a 3 ton to
a 4 ton for the dorm are at Fire Station
No. 3
Increase a 15 ton unit, electrical
modification, and concrete slab at the
Lake Georgetown Pump Station
1.00
1.00
1
1.00
1
4
Install new t -stat wiring and ground wire
for the two RTU's at Central Fire Station
1.00
1
$578.00
$5,488.00
$19,465.00
0
$1,679.00
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
$578.00
$5,488.00
$19,465.00
$1,679.00
TOTALS:
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$27,210.00
0
0
0
0
rev. 12/09
Contract Quantity Adjustment/Change Order
uant Ad'ustment Data
Bid Item#
on and Chan e
Unit Price
Amount
Page 3 of 3
Contract
Time
Adjustment
Da
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0,00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$o.00 $0.00
$o.00 $o.00
$o.00 $o.00
$o.00 $o.00
$o.00 $o.00
$o.00 $o.00
$o.00 $o.00
$o.00 $o.00
$o.00 $o.00
$0.00 0.00
TOTALS: $0.00
Thermal Mechanical Contractors, Inc.
P.O. Box 646 Manor, Texas 78653
(512) 272-5162 Fax (512) 272-5208
State License No. TACLA006533C
Proposal
Date: May 19, 2011
To: City of Round Rock
Public Works Dept.
Attn: Pete Dominguez
Fax:
Project Name: City Facilities HVAC Replacment
Location: Library
See description and exclusions listed below.
$See Below
Authorized Signature -
Note: This proposal may be withdrawn by us if not accepted within 45 days.
We hereby submit our estimate to furnish and install 20 new sight glasses to replace
existing clouded ones. It would be cheaper to install them while systems are down, than
go back later.
15- 3/8" Sporlan @ $13.00 ea. $195.00
5- 6" Sporlan @ $16.00ea $80.00
Labor 3mh @ $76.00 ..$228.00
OH&P $75.00
TOTAL $578.00
Exclusions:
Acceptance of Proposal -
Signature Date
These conditions are acceptable and you are authorized to proceed as specified and
outlined above.
Regulated by Texas Department of Licensing and Regulation, P.O. Box 12157 Austin, Texas 78711
1-800-803-902,512-463-6599
Thermal Mechanical Contractors, Inc.
P.O. Box 646 Manor, Texas 78653
(512) 272-5162 Fax (512) 272-5208
State License No. TACLA006533C
Proposal
Date: June 27, 2011
To: City of Round Rock
Attn: Pete Dominguez
Fax:
Project Name: HVAC Replacement EECBG
Location: Fire Station #3
See description and exclusions listed below.
Authorized Signature:
$5,488.00
Note: This proposal may be withdrawn by us if not accepted within 45 days.
•
We hereby submit our estimate to furnish and install replacement ductwork and up size
the proposed systems from 3 ton to a 3 '/2 ton, and a 3 ton to a 4 ton for the dorm. This
proposal includes the electrical for the 4 ton which had to be increased due to amperage.
Labor $2592.00
Materials $1,678.00
Electrical $525.00
OH&P $693.00
TMC markup @ 15%
Subs markup @ 10%
Exclusions:
Acceptance of Proposal -
Signature Date
These conditions are acceptable and you are authorized to proceed as specified and
outlined above.
Regulated by Texas Department of Licensing and Regulation, P.O. Box 12157 Austin, Texas 78711
1-800-803-902,512-463-6599
Thermal Mechanical Contractors, Inc.
P.O. Box 646 Manor, Texas 78653
(512) 272-5162 Fax (512) 272-5208
State License No. TACLA006533C
Proposal
Date: July 15, 2011
To: City of Round Rock
Attn: Pete Dominguez
Fax:
Project Name: City Facilities HVAC Replacement FFCBG
Location: Lake Georgetown Pump Station
See description and exclusions listed below.
Authorized Signature:
$19,465.00 (2" lined ductwork)
Note: This proposal may be withdrawn by us if not accepted within 45 days.
We hereby submit our estimate to provide ductwork, insulation, electrical modifications
and concrete slab to facilitate the increased size of the Carrier 15 ton units. Please see the
itemized quotes listed below.
Increased size and routing of ductwork. L. $6,386.00
M. $3,418.00
New air devices L. $350.00
M. $419.00
2- Concrete slabs (54 sq ft x 6") L. $1,252.00
M. $980.00
Exterior hole cut L. $2,520.00
Electrical
L. $1,280.00
M. $496.00
OH&P (TMC @ 15%, Subs @10%) $2,364.00
Exclusions:
Acceptance of Proposal -
Signature Date
These conditions are acceptable and you are authorized to proceed as specified and
outlined above.
Thermal Mechanical Contractors, Inc.
P.O. Box 646 Manor, Texas 78653
(512) 272-5162 Fax (512) 272-5208
State License No. TACLA006533C
Proposal
Date: August 23, 2011
To: City of Round Rock
Attn: Pete Dominguez
Fax:
Project Name: City Facilities HVAC Replacement EECBG
Location: Central Fire Station
See description and exclusions listed below.
Authorized Signature:
$1,679.00
Note: This proposal may be withdrawn by us if not accepted within 45 days.
We hereby submit our estimate to furnish and install new t -stat wiring and ground wire
for the two RTU's per contract. Please note the add for work on the third RTU which is
wired the same. Please see attached letter from BJ Electric.
L&M $1,527.00
OH&P $152.00
Add for third RTU:
L&M $1.087.00
OH&P $108.00
Exclusions:
Any other work not specifically listed above
Acceptance of Proposal -
Signature Date
These conditions are acceptable and you are authorized to proceed as specified and
outlined above.
Regulated by Texas Department of Licensing and Regulation, P.O. Box 12157 Austin, Texas 78711
1-800-803-902,512-463-6599