CM-11-09-190r.
ROUND ROCK, TEXAS
PURPOSE BOSON. PROSPERITY
Item Caption:
cm- It—°'_(coo RECEIVED
SEP 15 2011
City Manager Approval Form
Consider executing a one year Maintenance Agreement extension with Safeware, Inc. for maintenance
and calibration of gas monitoring equipment.
Approval Date: September 16, 2011
Department Name: Fire Department
Project Manager: Charles Meserole
Assigned Attorney: N/A
Item Summary:
This Maintenance Agreement will ensure our gas monitors are calibrated every 30 days as suggest by the manufacture and the
sensor are in good working order. The significance of having this Maintenance Agreement is Safeware, Inc will maintain all service
records and provide a copy of those records to Round Rock Fire Department upon request, be responsible for any and all sensor
replacement, should a sensor fail to calibrate, provide loaner units in the event of a unit failure between service intervals, and
provide 24/7 tech support in the event of an emergency.
In addition, Safeware, Inc. will provide 2 hours minimum of training for the equipment listed in la. and will also provide a
minimum of 2 hours of annual training on the equipment for the duration of the contract.
No. of Originals Submitted: 2
Project Name: Gas Monitor Calibration Maintenance Agreement Extension
Cost: $4,080.00
Source of Funds: General Fund
Source of Funds (if applicable): Select Source Fund
Account Number: 5201-100-22016
Finance Director Approval: Che1 ! -lane Date: 9/14/11
Department Director Approva
CIP
**Electronic signature by . actor is acceptable. Please only s
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N/A OK
Budget
El 111
N/A OK
Purchasing
El El
N/A OK
Date: 4//4-1'1(
NE approval form per item. **
Accounting
[II 111
N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
Schedule A-2 Addendum
Maintenance Agreement
This Schedule is made pursuant to the terms of the Device Supply and Services Agreement dated
between CITY OF ROUND ROCK FIRE DEPARTMENT, and Safeware, Inc. ("S.I.").
The following outlines the equipment and services contemplated under this agreement by S.I. in addition to the
responsibilities assigned to CITY OF ROUND ROCK FIRE DEPARTMENT under this agreement.
S.I.
1. List of Equipment to be maintained:
(a) Two (2) Rae systems Tox- rae II (sensors to include HCN) $50.00 per unit per month.
(b) Three (3) Sensit HXG 3 LEL monitor (sensors to include LEL) $55.00 per unit per month.
(c) One (1) Rae -Systems Q-rae + Four gas monitor(sensors to include CO,H2S,LEL,02 with
pump) $75.00 per unit per month.
2. List of Supplied Equipment:
(a) S.I. will provide up to one (1) 58 liter cylinder of multi -gas mix per year.
3. Service and Maintenance responsibilities: `Performance Standards'
(a) Every 30 days Safeware Inc.will come on site to a specified location to inspect clean, and
calibrate the instrumentation outlined in section 1.a.
(b) S.I.I will perform repairs for damage occurring during normal usage of equipment. Any
repair for damage above $700.00, excluding sensors, will be considered abuse and will be the
responsibility of the owner.
(c) S.I. will maintain all service records and provide a copy of those records to CITY OF
ROUND ROCK FIRE DEPARTMENT upon request.
(d) S.I. will be responsible for any and all sensor replacement, should a sensor fail to calibrate
(e) S.I. will provide loaner units in the event of unit failure between service intervals.
4. Training
(a) Upon execution of this agreement and within a reasonable period of time, S.I. will provide 2
hours minimum of training for the equipment listed in 1 a. S.I. will also provide a minimum
of 2 hours of annual training on the equipment for the duration of the contract.
CITY OF ROUND ROCK FIRE DEPARTMENT
1. Monthly Fee for Equipment and Service
(a) For an additional total of $ 340.00 per month due upon receipt of invoice (can be paid in
annual payments of $4080.00. A fee of 1 1/2 % per month will be charged to any invoice
outstanding longer than 30 days.
2. Prompt Return of monitors for calibration and service
(a) CITY OF ROUND ROCK FIRE DEPARTMENT employees will endeavor to return
equipment for service in a timely manner in the supplied containers.
3. Responsibility for lost, stolen or destroyed equipment
(a) CITY OF ROUND ROCK FIRE DEPARTMENT agrees to be responsible for the
replacement costs of any supplied equipment that is lost, stolen or destroyed while in its
possession. S.I. will repair or replace equipment that is damaged in the normal course of
use.
4. Prompt Return of equipment at the termination of this agreement
(a) CITY OF ROUND ROCK FIRE DEPARTMENT agrees to promptly return ALL of the
equipment supplied under the terms of this agreement following the termination of said
agreement, whether that occurs at the conclusion of the contract or under the terms in Section
7 of the agreement.
Effective Date: /OP /� r
Safeware Inc.
Signature Dat
Print a Ti e
C M-11-07-1" 0
City of Round Rock
Print NamQe
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