CM-11-09-204Item Caption:
C0720L1 RECEIVED
OCT 12 2011
City Manager Approval Form
Consider execution of a renewal Letter Agreement with Capital Area Council of Governments for
Emergency Notification System for the period beginning October 1, 2011 through September 30, 2012.
Approval Date: October 14, 2011
Department Name: Police Department
Project Manager:
Brad Bradford
Assigned Attorney:
Steve Sheets
Item Summary:
This letter agreement continues the City of Round Rock's participation in the CAPCOG Regional Emergency Notification System
(ENS) for the period of October 1, 2011 through September 30, 2012.
The ENS system uses a "reverse dialing" telephone method to notify communities or public safety forces of critical emergency
information in situations where property or human life is in danger.
Since this ENS system inception in 2004, CAPCOG has continued to work to enhance the capabilities and reliability of the system.
In addition, CAPCOG has continued a training program for new users, including a Train -the -Trainer program designed to allow
personnel to provide training locally, ensuring that this training is performed in the most time -sensitive and economical manner.
No. of Originals Submitted: 2
Project Name:
Cost: $1,695.00
Source of Funds: General Fund
Source of Funds (if applicable): Select Source Fund
Account Number: 5421-100-21000
Finance Director Approval:
Cheryl Delaney Date: 10/12/11
Department Director Approval: Date:
**Electronic signature by the Director is acceptable. Please only submit ONE approval form per item.**
CIP Budget
N/A OK N/A OK
Purchasing
111
L1
N/A OK
Accounting ❑
N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
•
September 22, 2011
The Honorable Alan McGraw
City of Round Rock
221 E. Main Street
Round RockTexas78664
Re: Emergency Notification System
Dear Mayor McGraw:
Betty Voights
Executive Director
Attached please find the letter agreement authorizing your jurisdiction's
continued participation in the CAPCOG Regional Emergency Notification
System (ENS) for the period October 1, 2011 through September 30, 2012.
Enclosed are two originals of the Letter Agreement. Please sign and retain one
copy for your files. Return the second copy by mail to:
Homeland Security Division, Capital Area Council of Govemments
6800 Burleson Road, Building 310, Suite 165
Austin, TX 78744
Upon receipt of a copy of this agreement, we will prepare an invoice and
submit it to you for payment. The amount of this invoice will be the same as in
previous years.
If you have any questions, please contact Ed Schaefer, Director of Homeland
Security, at 512-916-6026 or eschaeferacapcoq.orq. Thank you for your
support of this important regional program.
Sincerely,
4 /1/t7M
-�� .
Betty VV ght
Execut a Director
Cc: Chief Bryan Williams
Brad Bradford
Enclosures
Betty Voights
Executive Director
September 26, 2011
The Honorable Alan McGraw
City of Round Rock
221 E. Main Street
Round Rock, Texas 78664
Re: Emergency Notification System
Dear Mayor McGraw:
This letter agreement authorizes City of Round Rock use the Emergency
Notification System provided by the Capital Area Council of Governments under
the terms and conditions set out below, for the period beginning October 1, 2011
and ending September 30, 2012.
City of Round Rock agrees to use the Emergency Notification System solely in
accordance with the latest revision of the CAPCOG Emergency Notification
System (ENS) Policies and Procedures as approved by the CAPCOG Executive
Committee. CAPCOG agrees to perform the duties assigned to it in the latest
revision of the CAPCOG Emergency Notification System (ENS) Policies and
Procedures as approved by the CAPCOG Executive Committee.
Upon execution of this letter agreement, CAPCOG will bill City of Round Rock
$1695.00 to cover all or some part of the operating expenses associated with use
of the Emergency Notification System for the contract period. Payment to
CAPCOG is expected within ninety (90) days of receipt of an invoice.
If City of Round Rock receives a request under the Texas Public Information Act
for disclosure of any of the ENS 9-1-1 database information, City of Round Rock
agrees not to disclose the information prior to notification of CAPCOG's
Emergency Communications Department in writing within two business days of
the receipt of the request so that CAPCOG may advise City of Round Rock
regarding the request.
CAPCOG may terminate this agreement at any time. However, if City of Round
Rock violates the CAPCOG Emergency Notification System (ENS) Policies and
Procedures and does not correct the violation within five business days after
CAPCOG gives City of Round Rock notice of the violation, this constitutes
grounds for termination of this agreement. CAPCOG may terminate this
agreement by notifying City of Round Rock in writing of its intent to terminate,
and the agreement terminates 15 calendar days after the date on the notice.
At its sole discretion, CAPCOG may immediately disable City of Round Rock's
user account while an investigation into the violation is being conducted or while
the agreement is being terminated.
Each individual signing this agreement on behalf of a party warrants that he or
she is legally authorized to do so and that the party is legally authorized to
perform the obligations undertaken.
Capital Ar, Council of Govemments City of Round Rock
10-
Betty Voights
Executive Director
By
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