CM-11-10-210C,-11—Jo-2/o RECEIVED
OCT 181pfl
City Manager Approval Form
Consider executing Supplemental Contract No. 2 with Freese & Nichols, Inc., for the Little Oaks
Item Caption: Subdivision Improvements.
Approval Date: October 14, 2011
Department Name: Transportation Department
Project Manager: Eddie Zapata
Assigned Attorney: Steve Sheets
Item Summary:
On July 23, 2009 resolution R -09-07-23-10D2 was approved by the City Council designating Freese and Nichols, Inc. as the firm
the City would begin negotiations with in order to procure Engineering Services for the Little Oaks Subdivision Improvements
Project. Engineering and Development Services staff negotiated a contract for preliminary engineering analysis and design
contract. The project is anticipated to address drainage and street concerns of the neighborhood residents and/or owners. The
current total budget for the entire project is $1,000,000.00.
Supplemental Contract # 1 provided for the preparation of final design plans, bid phase services, construction phase services, and
additional miscellaneous services not covered in the initial contract dated October 16, 2009. The initial contract, valued at
$43,715.57, provided for surveying, geotechnical investigation, and schematic design.
Supplemental Contract # 2 provides for additional engineering services which were unanticipated by the City or the Engineer
during contract negotiations. In particular, the Engineer was asked to attend construction progress meetings and site visits which
were not part of the scope of the original contract. Additionally, the City requested that the Engineer make revisions to
sidewalks and drainage structures due to citizen comments during construction and to prepare record drawings.
No. of Originals Submitted: 2
Project Name: Little Oaks Subdivision Improvements Project
Cost: $5,553.20
Source of Funds: General Self -Financed Construction
Source of Funds (if applicable): Select Source Fund
Account Number: STO3LOAK
Finance Director Approval: Cheryl Delaney
0
Date: 10/18/11
Department Director Approval: Gary Hudder Date: 10/17/11
**Electronic signature by the Director is acceptable. Please only submit ONE approval form per item. **
CIP 0 Budget I I Purchasing ❑✓ D Accounting ❑✓
N/A OK N/A OK N/A OK N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 2
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: FREESE AND NICHOLS, INC.
ADDRESS: 10814 JollvvilIe Road, Building 4.100, Austin, TX 78759
("Engineer")
PROJECT: Little Oaks Subdivision Improvements
This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Freese and Nichols, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 16th day of October, 2009 for the Little Oaks Subdivision
Improvements Project in the amount of $43,715.57; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on March 25, 2010 to
amend the scope of services and to increase the compensation by $47,519.27 to a total of
$91,234.84; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $5,553.20 to a total of $96,788.04; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B. Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$5,553.20 the lump sum amount payable under the Contract for a total of $96,788.04, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract
0199.7128/ 00235233
1
Rev.12/01/08
84275
FREESE AND NICHOLS, INC.
By:
/07/ 1
Date
St -'eve arw od, Cit'jrtartajev
Date
Supplemental Contract
0199.7128/00235233
2
AP- • VED AS . O FORM:
11Q111iii! -.
Step an L. Sheets, City Attorney
Rev.l2/01/08
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
During the construction phase of this project, the Engineer performed services which were
unanticipated by the City or the Engineer during contract negotiations. In particular, the
Engineer was asked to attend construction progress meetings and site visits which were not part
of the scope of the original contract. Additionally, the City requested that the Engineer make
revisions to sidewalks and drainage structures due to citizen comments during construction.
CONSTRUCTION PHASE SERVICES:
1 Perform four visits to the project site to observe construction progress and proposed field
changes.
2 Attend six construction progress meetings with the City and Contractor.
3 At the request of the City, provide revised drawings with adjusted sidewalk layouts and
drainage structures at several locations on the project.
4 Prepare and submit record drawings.
ADDENDUM TO EXHIBIT C
Work Schedule
The changes to the Work Schedule for this project are as follows:
Tasks 1-3 of Exhibit B are complete. Task 4 (Record Drawings) will be completed within 14
days of the receipt of the contractor's redlines.
ADDENDUM TO EXHIBIT D
Fee Schedule
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