CM-2014-418r-ROUNDOCK. TEXAS
ON KOSPmm
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing a Software -as -a -Service Subscription Agreement with
Siteimprove, Inc. for a City website quality assurance program.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 5/16/2014
Dept Director: Will Hampton, Communications Director
Cost: $5,236.00
Indexes: General Fund
Attachments: CAF_Siteimprove.pdf, Siteimprove_Subscription_Agreement.pdf
Department: Administration
Text of Legislative File CM -2014-418
City of Round Rock Page 1 Printed on 5/14/2014
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items
Department Name: Administration/ Communications
Project Mgr/Resource: Will Hampton
an
City Manager Approval
CMA Wording
Project Name: Software -as -a -Service Subscription Agreement
ContractorNendor: Siteimprove, Inc.
Consider executing a Software -as -a -Service Subscription Agreement with Siteimprove, Inc. for a City website quality assurance
program.
Approval
aEmployee EE Bowden Date May 7, 2014
Notes/Comments
QUOTE #: 5784
City & County Package
Software -as -a -Service Subscription Agreement
Sitei mprove
Web Governance made easy
City of Round Rock, Texas
This document describes the subscription agreement between Siteimprove, Inc. ("Service Provider") and City of Round Rock,
Texas ("Customer" / "You") for Siteimprove Quality Assurance, Siteimprove Accessibility, Siteimprove SEO, and Siteimprove
Response ("Included Services").
Service Description — Quality Assurance (QA)
Siteimprove Quality Assurance is a hosted service that crawls your website every 5 days to provide you with an up-to-date
overview of quality issues on your website. This allows your web team to work proactively to eliminate typical mistakes such as:
Broken links, Misspellings, and Consistency issues
Service Description — Accessibility
Siteimprove Accessibility is a service that checks your website against the WCAG 2.0 or Section 508 guidelines.
Service Description — Search Engine Optimization (SEO)
The SEO module helps increase Search Engine traffic to your website by showing you technical and content related issues such
as: Page Title issues, Header issues, Meta tag issues, and Link text issues
Service Description — Response
Siteimprove Response is a web site monitoring service that keeps you informed about your website's availability and
performance around the clock by monitoring your chosen URL's every 5 minutes.
Access to the services
The services described above can be accessed by Customer's users from http://www.siteimprove.com using their individual
logins. Customer can create, edit, and delete users from the online user -interface.
"Green" invoices
To reduce waste, all Siteimprove invoices are sent via emails. Please make sure to let us know which email address to send your
invoices to on the last page.
INITIAL
Siteimprove, Inc.
8000 Norman Center Drive
mington, MN 55437
Page 1 of 4
info@siteimprove.com
Phone: 855-SI'TEJMP
Fax: 800-409-5612
QUOTE #: 5784
Siteimprove
Web Governance made easy
Pages included in this agreement
This agreement allows Customer to use Included Services on the websites listed below (Included websites) with a limit of the
total number of pages as indicated below (Page Limit).
Pages are defined as html-based pages on Customer's website(s), and do not include files like images, PDFs, Word documents,
etc. Customer can at any time access a list of the pages that are being scanned through the online user -interface.
Included websites
Page Limit
www.roundrocktexas.gov
5,000
Response
Checkpoints
3
Upgrades are available at the rate indicated below. Upgrades are pro -rated to align with the existing billing period.
Page upgrade price per year
Add $680 / 1,000 pages
Checkpoint upgrade price per year
Add $120 / checkpoint
Subscription Fee
The subscription fee for this agreement excluding applicable taxes if any is: $6,160/ yea r. This offer is valid through May
23, 2014.
Time -Sensitive Promotional Discount
If the agreement is completed and returned to Siteimprove by May 23, 2014 the annual subscription fee will be reduced by 15%
to $5,236. Savings of $924 per year!
INITIAL
Siteimprove, Inc.
8000 Norman Center Drive
Bloomington, MN 55437
Page 2 of 4
info@siteimprove.com
Phone: 855-SITEIMP
Fax: 800-409-5612
QUOTE #: 5784
Terms
Start Date
June 01, 2014
Payment terms
Subscription fees are invoiced annually.
Payment is due in full thirty (30) days after the invoice
date. Subsequent invoices are sent out 45 days before
the anniversary date of this agreement.
Agreement Period and Renewal
This agreement runs for one (1) year and shall
automatically renew for one-year terms unless
cancelled by either party, no later than sixty (60) days
prior to the anniversary date.
Cancellation
Either party can cancel this agreement by giving the
other party written notice sixty (60) days prior to the
anniversary date. Unused subscription fees will not be
returned in case of cancellation by the Customer.
System Updates & Error Corrections
There is no charge for the updates or new releases of
Included Services; however Siteimprove may launch
new modules / services / products that are not
covered by this agreement.
Currency
All prices are in United States Dollars (USD).
INITIAL
Siteimprove
Web Governance made easy
Consumer Price Index
The agreement is made in line with the Consumer Price Index
(CPI). At the time of re -invoicing the price will be regulated
to the latest CPI. Using the CPI means we keep our prices in
line with inflation.
Goveming Law
This Agreement shall be governed by and construed in
accordance with the laws of Texas and controlling United
States federal law.
Publicity
Service Provider reserves the right to reference Customer on
public customer lists, including on Service Provider's website
with Customer's name and logo, but will not mention
Customer in other advertisement, news release, or
publication without prior written consent from Customer.
Facsimile
The parties agree that a facsimile signature may substitute
for and have the same legal effect as the original signature.
Amendments
This Agreement may only be amended by an instrument in
writing signed by the parties.
info a@siteiove.eom
Phone: 855-S1TEIMP
Fax: 800-409-5612.
QUOTE #: 5784
Purchase Order information
Is a Purchase Order Number required?
❑ Yes, please provide Purchase Order Number:
❑ No
Siteimprove
Web Governance made easy
Will you be providing a new Purchase Order Number for each recurring invoice?
❑ Yes
❑ No, the provided PO number can be used for the initial invoice and all subsequent invoices
Billing information
All invoices are sent via email. Please provide your Accounts Payab/e's name, email address, and phone number.
Name:
Email:
Phone:
WA(
tAA:tomip-ton Q
[Sial .D\8 5401
Customer address to print on invoice:
Name: C.att,
Street address: \ . ,f c . iYI Y'C..Q t
City:k
State:
Zip Code:
IX
If you wish to accept this proposal, please complete and retum this on or before May 23, 2014. Prices and conditions may be subject to
change hereafter.
Signed:
Signed:
City of Round Rock, Texas
Siteimprove, Inc.
Siteimprove, Inc.
8000 Norman Center Drive
Bloomington, MN 55437
Date:
mss%/i ON
Date: April 22, 2014
info@siteimprove.com
Phone: 855-SITEJMP
Fax: 800-409-5612