CM-12-04-060CAW i Z D41 --0(R0
RECEIVED
APR 111011
City Manager Approval Form
Consider executing the required document for the "Annual Report with the Texas State Library and
Item Caption: Archives Commission"
Approval Date: 4/13/12
Department Name: Library Department
Project Manager: Michelle Cervantes
Assigned Attorney: None- (Ric Bowden's Approval)
Item Summary:
TSLAC Annual Report due to the state this time each year.
No. of Originals Submitted: 2
Project Name: TSLAC Annual Report
Cost: NA
Source of Funds: Select Source Fund
Source of Funds (if applicable): Select Source Fund
Account Number:
Finance Director Approval: Cheryl Delaney
Date: 4/10/12
Department Director Approval: Michelle Cervantes Date: 4/10/12
**Electronic signature by the Director is acceptable. Please only submit ONE approval form per item. **
CIP Ei Budget ❑1 Purchasing
N/A OK N/A OK
El El
N/A OK
Accounting 111
N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
ACCREDITATION IN STATE LIBRARY SYSTEM
APPLICATION
Local Fiscal Year 2011
This form must be completed by public libraries applying for accreditation in the State Library System.
LIBRARY NAME: Round Rock Public Library CITY Round Rock
All applicable signatures are necessary.
Signatures of city secretaries, county clerks, etc. will not be accepted for the signatures of mayors, city
managers, or county judges.
Certification
The below signed certify, to the best of their ability, that the information contained in the library's annual
report is complete and accurate for local fiscal year 2011.
SI ` • TURE of Mayor, City Manager, District Board
Chair, County Judge, or School Superintendent
(Circle„ applicable one)
Steve Norwood
4
Michelle Cervantes
IGNATURE of Head Librarian
SIGNATURE of Library Board Chair
Typewritten or printed name
Typewritten or printed name
Typewritten or printed name
Accreditation SFY2013
ANNUAL REPORT FOR LOCAL FISCAL YEAR 2011
This report is due at the Texas State Library and Archives Commission by April 30, 2012. All data applies to
your library's 2011 fiscal year. We strongly urge libraries to report no later than March 31.2012, to provide
time to make any necessary revisions.
SECTION 1: LIBRARY INFORMATION - Central/Administrative Library
1.1 Library Name
Round Rock Public Library System
1.2 County
Williamson
Mailing Address
216 E Main Ave Round Rock 78664 5245
1.3 Street or PO Box
1.4 City
1.5 zip code
1.6 4 -digit zip ext.
Street Address
(if different)
216 E Main Ave Round Rock 78664 5245
1.7 Street or PO Box
1.8 City
1.9 zip code
1.10 4 -digit zip ext.
1.11 Phone
(Area code) Phone number
5122187000
X 1.12 Listed Telephone
Is this a number that can be accessed through Directory Assistance?
ayes L1No
1.13 Telefax
(Area code) Phone number 5122187061
1.14 Admin E-mail Address
mcervantes@round-rock.tx.us
1.15 E-mail Address (Ubrary)
dowens@round-rock.tx.us
1.16 internet/Web Address
http:// www.roundrocktexas.gov/library
Head Librarian
Michelle
1.17 First Name
Cervantes
1.18 Last Name
1.19 Is the information provided in 1.1 through 1.18 correct?
✓
Yes
No
Contact Person
(person completing
report)
Michelle
1.20 First Name
Cervantes
1.21 Last Name
Board Chair
1.22 First Name
1.23 Last Name
Friends of the Library
President
Sandy
1.24 First Name
Wittie
1.25 Last Name
Texas Public Libraries Annual Report
Page 1
XAccreditation-related question
SECTION 2: OUTLETS
SECTION 3: EXPENDITURES
OPERATING EXPENDITURES
STAFF EXPENDITURES
2.1 BRANCH LIBRARIES. Number of branch libraries
0
3.1 Salaries and Wages Expenditures - This amount should be the
salaries and wages for all library staff .
2.2 BOOKMOBILES. Number of bookmobiles in use
0
2.3 RENOVATIONS, EXPANSION, NEW CONSTRUCTION.
Has the library
main building(s) or any branch library been renovated expanded or
new construction completed within the period covered by this report?
3.3 Total Staff Expenditures (Total of 3.1 and 3.2)
Yes
✓
No
2.4 SQUARE FOOTAGE OF THE MAIN LIBRARY.
This is the area on all floors enclosed by the outer walls of the library.
43,000
sq ft
SECTION 3: EXPENDITURES
OPERATING EXPENDITURES
STAFF EXPENDITURES
3.1 Salaries and Wages Expenditures - This amount should be the
salaries and wages for all library staff .
$1,149,943
3.2 Employee Benefits
Expenditures - These are the benefits
outside of salary and wages paid and accruing to employees.
$459,083
3.3 Total Staff Expenditures (Total of 3.1 and 3.2)
1,609,026'
COLLECTION EXPENDITURES
3.4 Print Materials Expenditures - Books, serial back files, current
serial subscriptions, govemment documents, and any other print
acquisitions.
$235,972
3.5 Electronic Materials Expenditures - Report all operating
expenditures for electronic (digital) materials.
$71,570
3.6 Other Materials Expenditures - Report all operating expenditures
for other materials, such as microforms, audio, video, DVD, and materials in
new formats.
$106,995
3.7 Total Collection Expenditures (Total of 3.4 through 3.6)
$414,537, '' 2
3.8 Other Operating Expenditures - This includes all expenditures
other than those reported for Total Staff Expenditures (Question 3.3) and
Total Collection Expenditures (Question 3.7).
$270,471
3.9 Total Direct Operating Expenditures (Total of 3.3 + 3.7 + 3.8)
$2;294,034
Texas Public Libraries Annual Report
Page 2
86Accreditation-related question
3.10 Indirect Costs (Optional — attach documentation if claimed)
This should only be reported when a library has failed to meet the Maintenance Of Effort
in state library system. DO NOT include capital
City, Cities, or Library District (include revenue from other
cities)
requirement for accreditation
expenditures. If you are claiming indirect expenditures and are uncertain
whether an expenditure may be claimed, please contact TLSAC staff.
$0
3.11 Total Operating Expenditures (Total of 3.9 +3.10)
$2,294,034
3.12 Capital Outlay (Do not include operating expenditures reported above)
These would be one-time only or extraordinary expenditures. These are major capital expenditures (the
acquisition of or additions to fixed assets). Examples include expenditures for building sites,
new buildings and additions to or renovations of library buildings.
Report actual expenditures, not budgeted or estimated amounts.
$0,
SECTION 4: LOCAL FINANCIAL EFFORT
This section contains questions which will help determine whether the library meets the minimum
accreditation criteria.
X 4.1 Local Expenditures on Collections. - Of the amount shown in Total Library Collection
Expenditures (Question 3.7), how much was expended from local funds.
Local Expenditures on Collections is a subset of Local Operating Expenditures $414,537
and should be included in Question 4.2.
X 4.2 Local Operating Expenditures - Of the amount shown in Total Operating Expenditures
(Question 3.11), how much was expended from local funds. $2,282,470
X 4.3 Local Government Expenditures - Of the amount shown in Total Operating Expenditures
(Question 3.11), how much was expended from local govemment funds.
Local Govemment Expenditures is a subset of Local Funds Expenditures and
should be included in Question 4.2.
$2,282,470
SECTION 5: LIBRARY REVENUE BY SOURCE
OPERATING REVENUE
City, Cities, or Library District (include revenue from other
cities)
5.1$2,273,070
County or Counties (include revenue from other counties)
5.2$0
School Districts
5.3 $o
5.4 Subtotal -Local Government Operating Revenue (5.1 + 5.2 + 5.3)
x2,273;070
Texas Public Libraries Annual Report
Page 3
BCAccreditation-related question
Loan Star Libraries grant award
5.5 $22,696
City, Cities, or Library District (include revenue from other cities)
5.14 $0
Other state funds
5.6 $0
Subtotal of State Operating Revenue (5.5 + 5.6)
22,696
Federal Library Services & Technology Act Funds (LSTA)
5.7
$0
Other Federal funds
5.8
$0
5.9 Subtotal of Federal Operating Revenue (5.7 + 5.8)
$O
Foundation and corporate grants
5.10 $0
Other Federal funds
Other local sources (interest, fines, donations
from individuals)
5.11 $0
5.12 Subtotal of Other Operating Revenue (5.10 + 5.11)
$0
5.13 TOTAL OPERATING REVENUE (5.4 + 5.5 + 5.6 + 5.9 +5.12)
$2 295 766
CAPITAL REVENUE
City, Cities, or Library District (include revenue from other cities)
5.14 $0
County or Counties (include revenue from other counties)
5.15 $0
School Districts
5.16
Loan Star Libraries grant award
5.17
Other state funds
5.18
Federal Library Services & Technology Act Funds (LSTA)
5.19
Other Federal funds
5.20
Foundation and corporate grants
5.21
Other local sources (interest, fines, donations from individuals)
5.22$0
5.23 TOTAL CAPITAL REVENUE (5.14 through 5.22)
$0 rte
p
Texas Public Libraries Annual Report
Page 4
3CAccreditation-related question
5.24 Other cities or counties funding the Library - If the library received
funds from a city or county other than the one in which the library is located,
5.25 Amt received:
list the appropriate cities or counties separately and indicate the total of the
funds received from each city or county.
City or County Name:
$0
No
Books in Print
Books are non -serial printed publications (including music and maps) that are bound in hard or soft covers, or in
loose-leaf format. Include non
-serial govemment
documents. DO NOT count un -cataloged paperbacks.
6.1 Number of Titles
146,252
6.2 Number of Volumes, Items, or Physical Units
166,047
Audio Materials -Physical Materials
SECTION 6: LIBRARY COLLECTION
X 6.0 Does the library have a catalog of its holdings available to the public that is
manually or electronically, at a minimum by author, title, and subject?
searchable, either
nYes
No
Books in Print
Books are non -serial printed publications (including music and maps) that are bound in hard or soft covers, or in
loose-leaf format. Include non
-serial govemment
documents. DO NOT count un -cataloged paperbacks.
6.1 Number of Titles
146,252
6.2 Number of Volumes, Items, or Physical Units
166,047
Audio Materials -Physical Materials
These are materials circulated in a fixed, physical format on which sounds (only) are stored (recorded) and that can
be reproduced (played back)
6.3 Number of Titles
mechanically, electronically,
or both. Do not include downloadable
6.4 Number of Volumes, Items, or Physical
Units
electronic audio files.
14,174
14,724
Audio Materials -Cataloged Downloadable
6.5 26
Audio Materials -Downloadable
Report the number of all titles
third party vendor.
that are available only through a link on the library's website to
a
6.6 0
Texas Public Libraries Annual Report
Page 5
XAccreditation-related question
Video Materials -Physical Materials
These are materials circulated in a fixed, physical format on which moving pictures are recorded, with or without
sound. Do not include downloadable electronic video files.
6.7 Number of Titles
10,498
6.8 Number of Volumes, Items, or Physical Units
13,661
Video Materials -Cataloged Downloadable
6.9 0
Video Materials -Downloadable
6.10 0
Electronic Books - Do not include TexShare holdings.
6.11 562
Databases
6.12 Local Licensed Databases
6.12 22
6.13 State Library Licensed Databases
6.13 49
6.14 OtherLicensedDatabases
6.14 0
6.15 All Licensed Databases SUBTOTAL (6.12+6.13+6.14)
71,
COLLECTION TOTALS
6.16 Number of Titles
X 6.17 Number Volumes, Items, Physical
(6.1+6.3+6.7)
170,924
of or
Units
(62+6.4+6.5+6.6+6.8+6.9+6.10+6.11+6.12)
195,042
Current Print Serial Subscriptions
6.18 331
Current Electronic Serial Subscriptions
Do not include TexShare holdings.
6.190
SECTION 7: LOCAL LIBRARY SERVICES
Reference and Circulation
7.1 Number of Reference Transactions
7.1
48,408
7.2 Circulation of Children's Materials .
This figure is a subset of Total Circulation in Question 7.3.
7.2
534,600
Texas Public Libraries Annual Report
Page 6
3CAccreditation-related question
7.3 Total Circulation,
73. 903,219
Programs and Program attendance
8.2 Other persons holding title of Librarian
Total hours worked per week
7.4 Total number of Children's Programs provided by the
library - This figure is a subset of the Total Number of Library Programs in
Question 7.6
7.4 581
8.3 710.00
7.5 Total number of Young Adult Programs provided by the
library - This figure is a subset of the Total Number of Library Programs in
Question 7.6
7.5 45
7.6 Total number of Library Programs
7.6 634
Programs by the library
7.7 Attendance at Children's provided
This figure is a subset of the Total Attendance at Library Programs in
Question 7.9.
7.7 28,614
by the
7.8 Attendance at Young Adult Programs provided
library. This figure is a subset of the Total Attendance at Library
Programs in Question 7.9.
7.8 811
7.9 Total Attendance at Library Programs
Count all program attendees, including those reported in 7.7 and 7.8.
7.9 29 603
Visits and Borrowers
7.10 Number of Library Visits (gate count)
294,768
7.11 Number of Registered Borrowers
55,336
X 7.12 Does the library have a Long -Range Plan?
Ekes U No
X 7.13 Does the library have available a photocopier for use by staff?
/
Yes
No I
X 7.14 Does the library have available a photocopier for use by the public?
1
Yes
No
SECTION 8: LIBRARY STAFFING AND SALARIES
8.1 With Master's Degree from program accredited by ALA -
Total hours worked per week.
8.1 470.00
8.2 Other persons holding title of Librarian
Total hours worked per week
8.2 0.00
8.3 All other Paid Staff
Total hours worked per week
8.3 710.00
8.4 Total Paid Library Staff (8.1+8.2+8.3)
1.18000
Texas Public Libraries Annual Report
Page 7
3BAccreditation-related question
8.5 How many hours last year did Volunteers work in your library?
X 9.1 Is your library willing to borrow materials from another library for your
patrons?
8,190
8.6 What was the Head Librarian's Annual Rate Of Salary?
X 10.2 Does library have Internet
No
$86,674
X 8.7 How many hours per week is the Head Librarian currently employed in
library duties? .
1
Yes No
❑
40
8C 8.8 Has the Head Librarian obtained a minimum of 10 hours of
802
9.4 How many loans were provided to other libraries?
continuing education credits within this reporting period?
✓
Yes 11 No
SECTION 9: RESOURCE SHARING
Interlibrary Loans
X 9.1 Is your library willing to borrow materials from another library for your
patrons?
1
Yes
X 10.2 Does library have Internet
No
8B 9.2 Is library willing to lend materials to library for their
your another
patrons?
1
Yes No
❑
Interlibrary loan (ILL) requests
9.3 How many loans were received from other libraries?
802
9.4 How many loans were provided to other libraries?
3,008
SECTION 10: INTERNET AND ELECTRONIC SERVICES
811 10.1 Does your library have a computer with Internet access for the use
by staff?
1
.
Ves No
X 10.2 Does library have Internet
your a computer with access for the use
by the public?
V
Yes No
❑ I
10.3 How many terminals are used to access the Internet by general public?
56
10.4 What was the total number of uses of Public Internet Computers in the
library during the year? This is for in -library use only
94,242
10.5 How many persons were trained in the use of electronic resources (formal
and informal)
7,135
SECTION 11: LIBRARY HOURS
The local fiscal year covered by this report 11.1 began 10/01/2010 and 11.2 ended 09/30/2011
Texas Public Libraries Annual Report
Page 8
8$ Accreditation -related question
11.3 Annual Total of Public Service Hours - Central Library Only
3,545
11.4 Annual Total of Public Service Weeks - Central Library Only
52
11.5 Total hours library open during Re • ular Week - Central Library Only.
71
11.6 Total hours library open during Summer Week - Central Library Only
71
If same as regular schedule, please put same hours as in 11.5.
8l; 11.7 How many unduplicated hours is the library and its branches open per
week during a regular scheduled week?
71
Texas Public Libraries Annual Report XAccreditation-related question
Page 9
DEADLINE FOR REPORT AND APPLICATION SUBMISSION
Texas Administrative Code, Title 13, Chapter 1, Rule §1.85 regarding the Annual Report.
A public library shall file a current and complete annual report with the Texas State Library and
Archives Commission by April 30. Revisions to the annual report which would affect membership status
for the next fiscal year will not be accepted after July 31. Staff vacancies that occur after the report is
filed shall not adversely affect applications for system membership in the next fiscal year. Staff
vacancies that occur prior to filing the report which affect system membership must be filled and
reported prior to July 31. Wilful falsification of annual reports shall cause the library to be disqualified
for one year in the first instance and disqualified for three years in the second instance.
To be considered for accreditation, the library must submit the annual report no later than April 30 and
complete the Accreditation in State Library System Application. Once completed, the application
should be sent to the Library Development & Networking Division. The application can be found on
our website at: https://www.tsl.state.tx.us/Id/pubs/arsma/index.html . It is also on the
homepage of the Texas LibPas website when you log in.
We encourage libraries to either scan and email, or fax the application to us. We do not need the
original.
Email the application to vgreenwood@tsl.state.tx.us; or
Fax the application to 512-936-2306, attention Valicia Greenwood; or
Mail the application to PO Box 12927, Austin, Texas 78711-2927.
QUESTIONS : If�you have any questions about, this. survey, please contact Valicia.
•Greenwood (v4reenwood@n.tsl.state.tx.us) or Stacey Malek (smalek@tsl.state.tx.us), or� ca'
51.2"74835485,. toll free 1-800-252-9386.
Texas Public Libraries Annual Report 3Accreditation-related question
Page 10
Annotations
Square Footage of the Main Library
This is a correction. Actual sq. ft. is 43,000--2012-02-21
This is a correction. Actual sq. ft. is 43,000--2012-02-21
Capital Revenue - City Cities or Library District
no capital projects for fiscal year --2012-03-26
Capital Revenue - County or Counties
no capital projects for fiscal year --2012-03-26
Capital Revenue - School Districts
n/a--2012-03-26
n/a--2012-03-26
n/a--2012-03-26
Capital Revenue - Other State Funds
n/a--2012-03-26
n/a--2012-03-26
n/a--2012-03-26
n/a--2012-03-26
Capital Revenue - Federal Library Services & Technology Act Funds
n/a--2012-03-26
n/a--2012-03-26
Capital Revenue - Other Federal Funds
n/a--2012-03-26
Capital Revenue - Foundation & Corporate Grants
n/a--2012-03-26
Other Capital Revenue
n/a--2012-03-26
Audio - Downloadable Only - Titles
In early 2011, we discontinued our NetLibrary eAudiobook service and removed these titles from our catalog. --2012-03-12
Current Print Serial Subscriptions
Genealogy subscriptions included this year - they weren't counted in previous years --2012-03-09
Reference Transactions
Reference questions doubled to get 4 weeks x 12 months
I also felt we should include half of computer instruction and half of informational questions x 12 months to cover staff variations in
interpretation. --2012-03-06
Number of Young Adult programs provided by the library
same as last year --2012-03-26
Internet Computers Used by General Public
No additional public internet stations were added --2012-03-06
Uses of Public Internet Computers Per Year
The compiled stats are found in the Stats spreadsheet on a tab labeled .Public PC.a
Z:\Statistics\11-12 Stats.xlsx--2012-03-19
How many persons were trained in the use of electronic resources
I added 10% to last year\\\'s total of 6485. Circulation went up about 6 or 7% + 3% based on increased overdrive training done at the
Reference Desk. --2012-03-19
How many unduplicated hours is the library and its branches open per week during a regular scheduled week?
We do not have any branches, this answer is the same as answer 11.5.--2012-03-26
Texas Public Libraries Annual Report 88Accreditation-related question
Page 11
SECTION 12: LIBRARY INFORMATION - Branch and/or Bookmobile
12.1 (check one)
Branch
Bookmobile
12.2 Library Branch Name
Mailing Address
12.3 Street or PO Box
12.4 City
12.5 zip code
12.6 4 -digit zip ext
Street Address
(if different)
12.7 Street or PO Box
12.8 City
12.9 zip code
12.10 4 -digit zip ext
12.11 Phone
(Area code) Phone number
12.12 Telefax
(Area code) Phone number
12.13 E-mail Address
Librarian
12.14 First Name
12.15 Last Name
12.16 What is the square footage of the branch library?
sq ft
12.17 Does the branch have an established schedule in which services of
the staff are available to the public?
Yes
No
12.18 Annual Total of Public Service Hours - Branch Or Bookmobile Only
12.19 Annual Total of Public Service Weeks - Branch Or Bookmobile Only