CM-12-06-107ROUND ROCK, TEXAS
PURPOSEF SSIOSEPROSPERITY
Item Caption:
Ci14,12-06 -1 o g.
RECEIVED
City Manager Approval Form
Consider executing a rental agreement with the Old Settlers Association of Williamson County, Texas for
the rental of a designated facility for use by the PARD Summer Day Camp Programs.
Approval Date:
June 15, 2012
Department Name: Parks and Recreation Department
Project Manager: Cory Styron, Assistant Director
Assigned Attorney:
Ric Bowden
Item Summary:
The City of Round Rock Parks and Recreation Department will host a Day Camp Program at the Old Settlers Association
Tabernacle. The use of the Old Settlers Association facilities is being procured at a rate of $130 per day to be paid by the City of
Round Rock to Old Settlers Association from June 4 through August 24, 2012.
No. of Originals Submitted: 1
Project Name: Old Settlers Association Rental Agreement
Cost: $ 7,150.00
Source of Funds: General Fund
Source of Funds (if applicable): Select Source Fund
Account Number: 5326-100-23007
Finance Director Approval:
Department Director Approval:
CIP
N/A
LO for C. Delaney Date: 6-13-12
Date: 4.,3-,L
**Electronic signature by the Director is acceptable. Please only submit ONE approval form per item. **
OK
Budget
El El
N/A OK
Purchasing ri r7 Accounting
N/A OK
El El
N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
2012 Rental Agreement
The City of Round Rock Parks and Recreation Department will sponsor, conduct and provide, and Old Settlers
Association will allow and cooperate in provision of, a Summer Day Camp program at the Old Settlers Association
Facilities at a rate of $130 per day to be paid by the City of Round Rock to Old Setters Association.
Camp Dates will be as follows, Monday — Friday, 7am — 6pm:
June 4-8 June 11-15 June 18-22 June 25-29
July 9-13 July 16-20 July 23-27 July 30- Aug 3
August 6-10 August 13-17 August 20-24
The Old Settlers Association will provide the City of Round Rock Parks and Recreation Department with access to the
facility during the designated camp operation hours. Operating hours will include ample time for set up/clean up.
The City of Round Rock Parks and Recreation Department understands and will work with Randy Michna with all maters
of previously scheduled events that are on the Old Settlers Association rental books and coordinate any necessary facility
adjustments.
The City of Round Rock Parks and Recreation Department will be responsible for keeping the Old Settlers areas in a neat
and orderly condition, and will repair or replace any damage to the facility at the expense of the City of Round Rock.
Repairs or replacements will be replaced with the same product or comparable item/value.
The City of Round Rock Parks and Recreation Department understands that Monday is set up day and Fridays are clean
up/break down day and storage of supplies and equipment utilized throughout the week will be stored in a secure area that
is provided by the Old Setters Association.
The City of Round Rock Parks and Recreation Department will bear all costs associated with the provision of the Summer
Day Camp Program. The City of Round Rock Parks and Recreation Department agreees to abide by the Old Settlers
Association energy management guidelines.
The City of Round Rock Parks and Recreation Department will take complete charge of campers participating in the
program upon arrival at the designated area and will abide by and enforce the standard Old Settlers Association rules.
The City of Round Rock Parks and Recreation Department is responsible for promoting the summer day camp program.
The City of Round Rock Parks and Recreation Department is responsible for recruiting, hiring, training, supervision and
compensation of the staff for the summer day camp program.
The City of Round Rock is responsible for maintaining comprehensive general liability insurance coverage and will
provide Old Settlers Association with a copy of liability coverage.
The Old Settlers Association will allow for request for renewal for use of facility for future Round Rock Parks and
Recreation Department summer day camps on an annual request basis.
The City of Round Rock hereby waives releases and discharges Old Settlers Association, its trustees, officers and
employees from any claim, demand or cause of action arising out of this agreement or any activity undertaken pursuant to
this agreement. The City of Round Rock further indemnifies and holds harmless Old Setters Association, its trustees, and
officers from any and all claims for loss, damage, injury o death, including claims for attorney's fees and costs of court,
sustained by any person, or for a nay damages to property, arising out of activities described in this agreement or arising
out of the use of the Old Settlers Association buildings as contemplated by this agreement.
�1+
OLD SETTLERS ASSOCIATION
OF WILLIAMSON COUNTY, TEXAS
3300 Palm Valley Blvd., Round Rock, TX 78664
Phone: (512) 388-1733 • Fax: (512) 246-9033
RENTAL AGREEMENT
This Rental agreement dated Cj g / , 20 1 9', is between the OLD SETTLERS ASSOCIATION
Y rii
OF WILLIAMSON COUNTY, 7E AS, a Non -Profit Corporation (Lessor) and 1114 elf l (1 L1 n„/�'/ OC k—
'F4 r and 'reaW 1 I ry
whose address is i00 Col -1-1•6p QQI read
and l71 06 , -!( 'ig UO
Date of the Event G - AUS”! �}q 20 . Time of Event: From . % 1'O am To
Type of Event: vrie ' tyr Estimated number of guest 74 — 1'?
Portion of Premises rented:
Deposit in the amount of $ o on the date of signing this Agreement. The deposit is refundable only for
the first 30 days after signing this Agreement.
Rent: In the amount of $
for the use of the Premises for the event is due at least 60 days prior to the
date of the Event and the rent is non-refundable. If the Rent is not received at least 60 days prior to the Event, the
Lessor shall have the right to terminate this Agreement, retain the Deposit and re -let the Premises to a third party.
Cancella 'on: you must cancel this Event, please notify the lessor immediately. The Rent and Deposit will not be
refunded u ess the Lessor is able to re -let the Premises prior to the date of the Event on the same terms and
condition a contained in this Agreement.
I have been given a copy of the Rental agreement for the rental for the rental of the Premises property and a
copy of the Lessor's Rules or Regulations. I have read this Rental Agreement and fully understand the Rules and
Regulations and will abide by the terms of this Rental Agreement.
Representative of Lessor
Signature of Lessee & Date
5JZ-2lS-5/416
Phone
Cell Phone
DATE AND AMOUNT OF RENT /$ BALANCE:$
DATE AND AMOUNT OF RENT /$ BALANCE:$
PAID IN FULL:$ DATE: DEPOSIT PAID:$ DATE:
DEPOSIT RETURNED: AMOUNT $ DATE: CK#
t 2 AP Lc -
OSA Rental Agreement - Revised September 17, 2007