CM-12-06-117Item Caption:
2.-061 1'
RECEIVED
JUN2 72012
City Manager Approval Form
Consider executing Supplemental Contract No. 1 with Kimley-Horn and Associates, Inc. for the Signal
Coordination on Three Corridors Project.
Approval Date: June 29, 2012
Department Name: Transportation Department
Project Manager: Gary Hudder, Transportation Director
Assigned Attorney: Steve Sheets
Item Summary:
This Supplemental Agreement will increase the scope of work under the existing Corridor Coordination - Signal Timing (project
number tx0Strfsig) contract that Kimley-Horn and Associates, Inc. currently has with the the City. The increase in scope includes a
complete redesign for the traffic signal at Gattis School Road and Greenlawn Boulevard intersection. This is necessary for both
future communications needs after the Traffic Management Center is in place and for inclusion in the Flashing Yellow Left Arrows
upgrades for the corridor timing improvements project.
No. of Originals Submitted: Two
Project Name: Supplemental Agreement #1 - Gattis School Rd @ Greenlawn Blvd signal improvements
Cost: $26,055.18
Source of Funds: RR Trans Dev Corp Construction
Source of Funds (if applicable): Select Source Fund
Account Number:
Finance Director Approval: Cheryl Delaney
Date: 6/26/12
Department Director Approval: Gary Hudder Date: 6/25/12
**Electronic signature by the Director is acceptable. Please only submit ONE approval form per item. **
CIP ❑ 111 Budget
N/A OK N/A OK
❑ El
Purchasing
N/A OK
Accounting
El ❑
N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: KIMLEY-HORN AND ASSOCIATES, INC. ("Engineer")
ADDRESS: 10415 Morado Circle, Bldg I, Suite 300, Austin, TX 78759
PROJECT: Signal Coordination on Three Corridors
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Kimley-Horn and Associates,
Inc., hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 22nd day of September, 2011 for the Signal Coordination on Three
Corridors Project in the amount of $106,303.84; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $26,055.18 to a total of $132,359.02;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$26,055.18 the lump sum amount payable under the Contract for a total of $132,359.02, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract
0199.7185; 00252679
cMt2-0( -iii
Rev.12/0I/08
84275
KIMLE -110 N ANDSSOCIATES, INC.
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Date
CITY OF
By:
ROCK
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Date
Supplemental Contract
0199.7185; 00252679
50.441V Of vi od,
C. ;41 M A'%e r
2
APP r c' VED AS TSO FORM:
II/ L. Rc4t4r
Steph
L. Sheets, City Attorney
Rev.12/01 /08
84275
ADDENDUM TO EXHIBIT B
Engineering Services
City: Round Rock, Texas
Location(s): Multiple Corridors:
FM 3406-01d Settlers Blvd — Chisholm Trail to Sunrise Road
Gattis School Road — S Mays St to Redbud Lane
Louis Henna — A.W. Grimes to La Frontera
Signal Improvements at Gattis School Road / Greenlawn Blvd.
Project: Corridor Traffic Signal Synchronization
SCOPE OF WORK OVERVIEW
Kimley-Horn and Associates, Inc. ("KHA") will provide plans, specifications, and estimates (PS&E)
for signal modifications at Gattis School Road and Greenlawn Blvd. as additional services to the
Corridor Traffic Signal Synchronizations project on FM 3406 — Old Settlers Blvd, Gattis School Road,
and Louis henna Blvd. A detailed description of the additional tasks associates with this project are
described below.
TASK 1.0 PROJECT ADMINISTRATION
Project management spans the entire duration of the project and involves monitoring and coordination
of services provided to the City to assure timely and efficient completion of the project. Included in
this task are project control and scheduling, documentation, reporting requirements, staff forums,
meetings, and quality control.
Subtask 1C. Meetings
Project review and project specific technical meetings will be conducted under this subtask. Unless
otherwise stated herein, it is assumed that all Project review meetings will be held at the City's Public
Works Department offices. It is agreed for budgeting purposes that one kickoff meeting, one field
review meeting (30% stage), and one PS&E review meeting at 90% stage will be held relative to the
project.
Subtask 113. Project Coordination
The Engineer will coordinate data collection and design efforts with City staff.
TASK 7.0 BASE MAPS, AND SPECIFICATIONS ASSEMBLY
This task includes the collection and organization of data by the Engineer for use in other tasks of this
project. The specific type, quantity and other requirements of the data to be surveyed, collected,
reduced, and/or organized by the Engineer are described in the following subtasks.
(a) KHA will gather available existing record drawings and design file information for the Project
from City of Round Rock files.
1
(b) KHA will conduct a one call utility locate for the site investigation. KHA will perform a field
reconnaissance of the intersection to determine existing pavement widths, lane configurations,
traffic control devices, and above ground utility locations.
(c) KHA will prepare a base map of existing geometries, utilities, and traffic control devices, from
record drawings, available aerial photography,. and site reconnaissance.
TASK 8.0 PLANS, SPECIFICATIONS, & ESTIMATE (PS&E)
KHA will prepare preliminary PS&E for traffic signal modifications for the project location. The basic
design parameters will be based on discussions with the City of Round Rock and applicable TxDOT
standards. Using the base maps from Task 7.0, KHA will prepare a preliminary signal layout showing
the existing and proposed locations of the controller cabinet and signal poles. KHA will submit a 30%
plan -set to the City that will be utilized in a field review meeting with City staff and the electric utility
provider. Adjustments to the pole locations will be made based on field conditions.
Following the field review meeting, KI -IA will submit 90% preliminary plans and a list of
specifications to the City of Round Rock for review and comment. The anticipated sheets to be
prepared and submitted are:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(1)
Title Sheet;
General Notes;
Quantity Estimates
Existing Conditions;
Signal Layout;
Signal Elevations;
Conduit Run and Wiring Summaries;
Phasing and Detection Schemes;
Signing and Pavement Markings; and
Preliminary detail sheets
The 90% stage deliverables will include three (3) copies of the signal modification sheets, summary
chart sheets, and all modified TxDOT standard sheets. Specifications for inclusion in the bid
documents will also be submitted to the City for review and comment.
Following the 90% plan review meeting with the City staff, KHA will produce the final plans,
specifications, engineer's opinion of probable construction cost, and bid document package. Final
plans and specifications will be submitted to the City.
The final plan set deliverables will include:
(a) Final PIans. Thee (3) paper copies will be provided to the City. Following receipt of
construction as built markups from the contractor, one (1) set of reproducible record drawings
will be provided to the City.
2
(b) Final Engineer's Opinion of Probable Construction Cost. Three (3) copies will be provided to
the City.
TASK 9.0 BID DOCUMENTS & BIDDING ASSISTANCE
KHA will prepare bid documents for the signal design upgrade and modifications.
Bidding documents, including specifications for the subject Work and the construction contract, will
be based on standard City of Round Rock documents.
Preliminary bid documents will be submitted to the City for review and comment. After receiving
review comments, one (1) set of unbound specifications and bid documents will be provided to the
client.
The deliverables under this task will include:
a) Preliminary Bid Documents. One (1) unbound set will be provided to the City.
h) Final Bid Documents. One (1) set of reproducible originals and one (1) bound copy will be
provided to the City.
KHA will also provide bidding assistance to the City. This will include the following:
a) Providing copies of the plans and bid documents on an online plan room.
b) Sending out fax notices to known traffic signal contractors.
c) Responding to contractor questions through the issuance of addenda.
d) Attend bid opening, prepare a tabulation of bids, and prepare a letter of recommendation for
award of the contract.
e) Prepare the contract documents for execution by the contractor, receive and review such
documents for completeness, and forward to the Client for review and execution.
TASK 10.0 CONSTRUCTION PHASE SERVICES
KHA will provide the City with the services during construction Iisted below, which are only related to
the civil improvements designed under this contract for one phase. The City will administer all
construction contracts. KHA will:
(a) Make up to three (3) visits to the project site, at intervals appropriate to the various stages of
construction as KHA deems necessary, in order to observe the progress and quality of the civil
aspects of the work of the construction contractor. Based on KHA's site visits, KHA will
inform the City as to the progress of the work and advise the City of any substantial defects and
3
deficiencies in the work of the contractor which are discovered by KHA, or are otherwise
brought to KHA's attention.
(b) Attend one (1) pre -construction meeting with the City, Contractor, or other members of the
project team. Additional meetings, if required, will be invoiced on an hourly basis.
Consult with and advise the City and issue instructions to the contractor on civil engineering
items requested by the City.
(d) Conduct, in company with City staff, a final inspection of the traffic signal facilities of the
project for conformance with the design concept of the project and in general compliance with
the Contract.
(c)
(e) Provide Engineer's concurrence letter to the City indicating that the traffic signal and median
modification -related portions of the project were constructed in general conformance with the
construction plans and specifications.
KHA shall not be responsible for the means, methods, techniques, sequences or procedures of
construction selected by the Contractor or the safety precautions and programs incidental to the work
of the Contractor. KHA shall not guarantee the performance of the Contractor nor be responsible for
the acts, errors, omissions, or the failure of the Contractor to perform the construction work in
accordance with the Contract Documents.
The City agrees to include in all construction contract provisions for Contract indemnification of both
the City and KHA for Contractor's negligence and to name both the City and KHA as additional
insured on applicable contractor's insurance policies.
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GRAND TOTAL:
* - Supplemental Tasks