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CM-12-07-126Q,14-.2 -a.--- E2CEI RVED JUL 0 3 2012 ROUND ROCK, TEXAS City Manager Approval Form PURPOSE PASSION. PROSPERITY. Consider executing an Agreement for Preliminary Engineering Services with Union Pacific Railroad for the Brushy Creek Regional Trail Gap Project. Item Caption: Approval Date: July 6, 2012 Department Name: Parks and Recreation Department Project Manager: David Buzzell Assigned Attorney: JKay Gayle Item Summary: This item will allow the City to submit an Agreement for Preliminary Engineering Services to Union Pacific Railroad (UPRR) for the construction of trail improvements in UPRR right-of-way. The proposed improvements consist of a ten (10') foot wide concrete trail and protective canopy. Staff has worked with UPRR on the design of the protective canopy and the design is very similar to a protective canopy that was approved by UPRR on another project around San Antonio. UPRR requires that any planned improvements in their right-of-way must be reviewed by UPRR staff and approved prior to any improvements and/or use of the right-of-way to occur. The Agreement is in the amount of up to $10,000 but will be billed on a hourly rate based on how long it takes for UPRR to process, review and approve the plans. No. of Originals Submitted: 1 Project Name: Brushy Creek Regional Trail Gap Project Cost: $10,000.00 Source of Funds: General Self -Financed Construction Source of Funds (if applicable): Select Source Fund Account Number: PK21BGAP Finance Director Approval: Cheryl Delaney Department Director Approval: Date: 7/3/12 Date: 17-3 -i L **Electronic signature by the Director is acceptable. Please only submit ONE approval form per item. ** CIP I J f--1 Budget N/A OK E L1 N/A OK Purchasing El El N/A OK Accounting n n N/A OK ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL REV. 6/20/11 'ROUND ROCK, TEXAS PURPOSE PASSION. PROSPERITY June 27, 2012 AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES AND SUBMITTAL OF EXHIBIT "A -C" FOR RAILROAD APPROVAL Crossing: Union Pacific Austin Railroad Over A.W. Grimes Blvd. M.P. 159.94, D.O.T. 9422531 State: Texas City: Round Rock County: Williamson County Doug Woods Senior Manager, Industry & Public Projects Union Pacific Railroad Company 24125 Aldine Westfield Rd Spring, Texas 77373 Dear Mr. Woods: Plans are being prepared to the Brushy Creek Regional Trail Gap Project at the location referenced above. The proposed work includes construction of a pedestrian hike and bike trail and grade separated pedestrian underpass. In connection with the project, the Agency considers it necessary for the successful advancement of the project for your company to collaborate in the development of the project by performing the following: • preliminary engineering and other related services • development of cost estimates • review of the project's preliminary layouts • submit current train and switching moves The Agency authorizes and agrees to reimburse the Railroad for its expenses and actual costs that are incurred for collaborating in the development of the project's preliminary engineering and other preliminary activities. The Railroad has estimated that these preliminary engineering and other preliminary costs will be up to $10,000. Payment will be made within thirty (30) days from the Agency's receipt and approval of the Railroad's request for reimbursement. Railroad will refer to Agency's Project Number PK21BGAP and forward Invoices to Finance Department, 221 E. Main Street, Round Rock, Texas 78664. Additionally, attached for your company's review and approval is one (1) set of prints of the concept plans marked Exhibit A -C, which are the 90 % complete plans and show the basic features of the proposed trail project at the location referenced above. Please review and provide comment on the basic features of the Exhibit A -C as soon as possible. Also enclosed is one (1) set of photos of the project area. The project may require the Railroad to incur costs for force account activities. Please prepare the railroad force account cost estimate for work activities to be provided by your company, as identified in Exhibit A -C and submit them as your earliest convenience so that they may be attached to the railroad generated Construction & Maintenance (C&M) agreement. Please verify the number of current regular train (22 trains per day) and zero (0) switching movements with a Maximum Speed of 70 MPH at this location as currently shown in our inventory records. This information will be used by the Agency's Contractor to obtain Railroad Protective Liability Insurance. This agreement is intended to address Preliminary Engineering. It is understood by both parties that railroad may withhold its approval for any reason directly or indirectly related to safety or its operations, property issues or effect to its facilities. If the Project is approved, Union Pacific will continue to work with the Agency to develop Final Plans, Specifications and prepare Material and Cost Estimates for Railroad Construction Work associated with the project. It is also understood that if the project is constructed, if at all, at no cost to the railroad. The Agency and the Railroad will enter into separate License, Right of Entry, Construction and Maintenance Agreements associated with the actual construction of the project if the project is accepted and approved by the railroad. The Agreements will be drafted by Union Pacific and forwarded to the Agency after the Exhibit A -C and cost estimates have been approved. Please contact David Buzzell, Park Development Manager at telephone number (512) 341- 3345 or via email at dbuzzell@roundrocktexas.gov if you have any questions. Your assistance in this matter is appreciated. UNION PACIFIC RAILROAD COMPANY By Name and Title Attachment(s) Exhibit 'A' — Location Map Exhibit 'B' — Site Plan Exhibit 'C' — Proposed Improvements (3 pages) Steve Norwood, City Manager City of Round Rock, Texas cN) 0 73 EXHIBIT 'A' LOCATION MAP Brushy Creek Regional Trail Gaps Project City of Round Rock, Texas June 29, 2012 BWACGROUP PiAM61111 LANDSCAPE MairrECTURE not to sca,e 162 LIMN. SUITE 200 F201.60 ROCK TX 7W4 7 :12121238 6212 Fq71272986613 NSW arti 11 I EXHIBIT PERSPECTIVE LOCATION IEX1s 1 141.\ D I O j 70 1 I30' U> to D . 'C' l • •VOL. f �y JJ• -f / a PG /. ro.. •w Existing Area nlet/ ipe/Headwall • • �: " z UNION PACIFIC RAILROAD 17, PG. 617 (200 FT. R.O.W./10. T OCCUPIED) PHILIP W. WARNER AND WIFE, ALIENN v ---_____WARNER (69.81 AC.) 369, PG. 299 VOL. 2 .60 25 1 • . _ -1-11;I wrox way , . 1 !' •• e #C ri:34 1 „ugh. 6 •• `aa,ffft, t x x� `NY%i k , .fes/ n ., f isp ,,.1f�•r,. -:tib �.��V�ii ^�'\ ^� 1n NINA ©�a a K. ' \()Ii 410ygmx` 2 11 \iv!smee��` co ,�1�s►►� q �G� �� • 0 N.�,,' � tP H1pv' £ N M7B�r, �\ S'•/;,c, a ...• 1'6 tit • • \. \\ \ •: \ y s r 10.00' TRAIL �a; a` • � ��• RABB HOUSE CITY OF ROUND .. ' OCK TRACT .VOL:1.490,. LEGEND EXISTING 26 FT. IMPROVED TRAIL \. J ACCESS ROAD/INTERSECTION (ASHALPT/CONC. CURB) 60 FT. LONG X 8 FT. (\ EXTEND EXISTING PIPE WIDE CHAIN LINK AND HEADWALL. SYSTEM FROM BOTTOM BRIDGE.) EXHIBIT 'B' SITE PLAN PROPOSED J 10 FT, CONCRETE (2 FT. SHOULDERS) PROPOSED HIGH X 16 FT. OVERHEAD PROTECTION (3-4 FT. 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