CM-2015-671 - 1/30/2015City of Round Rock
1!n.
-11K Agenda Item Summary
Agenda Number:
Title: Consider authorizing a Fill Area and Indemnity Agreement with Austin
White Lime for disposal of rock and uncontaminated dirt.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 1/30/2015
Dept Director: Michael Thane, Director of Utilities and Environmental Services
Cost:
Indexes: Utility Fund
Attachments: DisposalAgmt_AustinWhheLime_CM1.30.15
Department: Utilities and Environmental Services
Text of Legislative File CM -2015-671
In 2008, the Utilities and Environmental Services Department executed an agreement with
Austin White Lime to permit dumping of waste material on their site. Austin White Lime will
accept Water Treatment Plant sludge, rock, and uncontaminated dirt. This is a new
updated agreement that establishes permission and payment procedures on a monthly
basis and disposal rate of $25 per trailer load and $20 per bobtail load. The estimated
annual expense is $4,080, which is based on 17 loads per month at $20 per load.
Staff recommends approval.
C" oI Ro..' Rock 1.'.1 pnnw.. la"015
CITY OF ROUND ROCK
"CONTRACT MANAGEMENT SECTION
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items
Department
Project MgNResoume: Michael mane
QCity Manager Approval
Approval
Project Name: Landfll Disposal Agreement
ContractorNendor: Austin While Lime
CMA Wording
Consider authorizing a Fit Area and Indemnity Agreement with Austin White Lime for disposal of rock and uncontaminated din.
XREmployee EE Bowdenl January 15, 2015
AWL FILL AREA GUIDELINES
Revised laniary 2014
COMPANY NAMECONTACTPERSONIC�t1AD.�Ow.kQ,
FAX NUMBER 1 1OQ�
Contact Austin Whit, Lime Quarry office (oBire 512-218-2228; foe 512-218-2285) for permission to unload and to establish
site location, cost and payment praeedures. Payment train City of Round Rack, Texas will be made on a monthly basis, and is
established at the following rams: $20.00 Ibr bobadls and $25.00 for trailohs.
To ensure fLture unloading privileges, die City of Round Rack is required to observe the following rules:
1. An authorized signature on Us form is required to be finished bi the City.
2 The City of Round Rock may unload only mck and uncontaminated dirt. No Inch, asphalt, concrete, concrete with rebar,
tmsh, lumber, or paper is allowed. No exceptions.
3. The City ofRound Ruck MUST fumish a gale guard. The gate guard is also responsible liar keeping livestock inside the gate at all
times.
4. Fimamn will not be allowed on company property at any lime. Austin White Lime mservm the right 10 search any vehicle on
Austin White Lime property for facer ms.
5. Locks am opened by Austin While Lune (AWL) employees daily around 7:15 a.m. The City of Round Rock will only utilize the
property from 8:00 a.m. to 5:00 p.m. Monday through Friday.
6. Unload only in your assigned unloading area. ABSOLUTELY NO UNLOADING IN RAINY WEATHER OR WHEN
MUDDY. Call to verify whether the fill area is open or closed due to wet wcather ander muddy conditions. NO WEEKEND
HAULING without prior permission. Violators may be prosecuted.
7. Push your material periodically. Do not let it buildup for long periods oftime. Jobs using several trucks may be required to
have pushing equipment on-site to push as die material is delivered Any company that does not push their material will not be
allowed back.
8. Anyone hauling must sign an indemnity agreement and carry automobile Insurance and anyone bringing mobile equipment
on the property must have general liability Insurance. You must furnish us a certificate(s) on your own equipment and any
company working for you. Austin White Lime Company, Robinson Ranch, and Robinson Limited Partnership must be listed
as the certificate battlers and a, additional insured with W.rhes'. Comp and a waiver of subrogation. No leased
vehicles/equipment aro allowed without prior permission. Owners of loosed vehicles/equipment must submit insurance certificates
and signed Indemnity Agroo marts.
On tracks- Automobile Liability, Bodily Injury: $50, 000 each person and $100,000 each accident; and Property Danmge:
$25,000 each accident
On pushing equipment- General Liability: $101,0011 combined single limit
9. Inform AWL personnel of all vehicles flat you him to work for you. Their insurance certificates must be submitted separately.
Many local companies have insurance on file at AWL already.
I0. DO i loan out yarn p ce. Aach company mus[ lave 0heu own space unless AWL personnel direct otherwise.
Authorized Signature of Vd Use Com ry Name Data
CM -015- (Q-11
Indemnity Agreement
It is the express intent of the parties, (hereafter referred to as Land
User), and Austin White Lime Company, Robinson Ranch, Robinson Land Limited Partnership, and all other
owners of the land to be accessed or used by the Land User, (hereafter referred to as the Land Owners), and
Robinson Cattle Company (hereafter referred to as the Land Lessor) that the indemnity provided in this agreement
is indemnity by signature to protect and indemnify the Land Owners and Land Lessor from the consequences of the
Land Owners' and Land Lessor's own negligence or claimed negligence, whether such negligence or claimed
negligence is the sole or concurring rause of any injury, death or damage.
In consideration for access to or use of land by the Land User named herein, the Land User agrees to the following
terms.
Land User releases the Land Owners and Land Lessor from, and assumes entire
responsibility and liability for, any claim or actions based on or arising out of
injuries, including death, to persons or damages to or destruction of property,
including pollution, sustained or alleged to have been sustained in connection with
or to have arisen out of or incidental to access to or use of the Land Owners' and
Land Lessor's land by the Land User, its agents and employees (if any), and its
subcontractors, their agents and employees, regardless of whether such claims or
actions are founded in whole or in part upon alleged negligence of the Land
Owners and/or Land Lessor, the Land Owners' and/or Land Lessor's
representative, or the subcontractors, employees, agents, invitees, or licensees
thereof. Laird User further agrees to release, indemnify and hold harmless the
Land Owners and Land Lessor and their representatives, and the employees,
agents, invitees and licensees thereof in respect of any such matters and agrees to
defend any claim or suit or action brought against the Land Owners and Land
Lessor, the Land Owners' and Land Lessor's representatives, and employees,
agents, invitees, and licensees thereof.
Signature of Agent for Land Owners Date
Primed N e of Agent for/Land Owners
,(G>j./d[. x:30'
Sig re of Agent fofY4and Us Date
"Y-2 1�ad1e tl aae✓
Printed Name of Agent for and User
C o� >�aa
� al e. MnS\Yeet }R A l�cK,
Land ser Name, Address, and Phone Number (Please Print) C5\7—) Z18 - SLIDO
AUSTIN WHITE LIME
INSURANCE REQUIREMENTS
STONE SALES AND STONE TRUCKING COMPANIES
Austin White Lime Requires certificate(s) of insurance certifying that insurance
coverage is carried in the amounts listed below, as a minimum.
Austin White Lime Company is to be named as the Certificate holder.
A thirty -day notice prior to cancellation is required.
1. Comprehensive General Liability
2. Comprehensive Automobile Liability: $1,000,000 Combined Single
Limit
Contact Sheet
Need:
Company Name:
Company phone number:
Company fax number:
Name of Contact Person and phone number:
AUSTIN WHITE LIME
P.O. BOX 9556
AUSTIN, TEXAS 78766
DATE: March 4, 2014
TO: To Whom It May Concern
FROM: Austin White Lime Company
Quarry Department
Phone: 512-218-2228
RE: Unloading of Concrete in the Fill Area
Effective immediately, Austin White Lime will no longer be able to accept any type of concrete or
concrete products in our fill area. We received notification that we could no longer accept this material.
Please feel free to contact the quarry department with any questions. Thank you for your business.
Chester Stacy
Quarry Superintendent
Austin White Lime Company
(512)218-2228
Fill Area Rules
Fill area is on the west side of McNeil Road. Enter from haul road.
Only type of fill that will be accepted is rock and dirt.
Type of fill not accepted is asphalt, concrete with rebar, broken up concrete, or anything
similar, as well as trash, lumber or paper.
Companies using the Fill Area must:
1. Sign AWL Fill Area Guidelines
2. Sign Indemnity Agreement
3. Furnish certificates of insurance for anyone that will be hauling in material and
provide general liability certificate for mobile equipment that is brought in to
push material.
4. Pay in Advance (Not Applicable)
5. Must furnish gateman to monitor gate; otherwise haulers will be responsible
for opening and closing the gate while on the property
6. Push daily if necessary
7. Call Janie Marx @ Quarry Department (ph: 512-218-2228) every day by 10:00 a.m.
to report number of loads hauled the previous day.
CHARGE:
Bobtail Loads - $20.00 per load
End Dump Trailer Loads - $25.00 per load