CM-12-08-145C/vt-'12- o8 -IS
ROUND ROCK, TEXAS City Manager Approval Form
PURPOSE PASSION. PROSPERITY.
Item Caption:
Consider executing "Master Agreement or Extra -Duty Employment" with Williamson County for
temporary employment of off-duty personnel from the Sheriff's Department for assistance with Outlaw
i rad
Approval Date: August 10, 2012
Department Name: Parks and Recreation Department
Project Manager:
Jenene Uhrig, Athletics Supervisor
Assigned Attorney: J. Kay Gayle
Item Summary:
Request for approval allowing Williamson County Sheriff's Department to assist with the Outlaw Trail 100 Cycling Tour in the
capacity of traffic control on county roads outside the city limits of Round Rock. This contract will be valid for 2012 and 2013
Outlaw Trail events.
The Outlaw Trail 100 Cycling Tour utilizes county roads in Williamson County. Due to the high volume of traffic and cyclists that
cross major intersections in the county, the assistance of Williamson County Sheriffs Department is crucial.
No. of Originals Submitted: 2
Project Name: Extra Duty Employment Agreement
Cost: $1,000.00
Source of Funds: General Fund
Source of Funds (if applicable): General Fund
Account Number: 5424-100-23006
Finance Director Approval: Cheryl Delaney
Department Director Approval:
Date: 8/7/12
Date: i -tg -iV
**Electronic signature by the Director is acceptable. Please only submit ONE approval form per item. **
CIP n ❑ Budget n
N/A OK N/A
OK
Purchasing
✓D ❑
Accounting ri n
N/A OK N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
THE STATE OF TEXAS }
COUNTY OF WILLIAMSON }
For and in consideration of the permission given by the County of Williamson (hereinafter the
COUNTY) for , (hereinafter called COMPANY), to employ in
a private capacity employees of the Williamson County Sheriff's Office (hereinafter EMPLOYEES),
while said EMPLOYEES are not on duty with and for the COUNTY, it is hereby agreed as follows:
1. It is mutually agreed that while the EMPLOYEES are working for the COMPANY, the
EMPLOYEES' primary responsibility is the enforcement of Federal and State laws and
County Ordinances to protect life and property and to keep the peace. The EMPLOYEES
are not allowed to enforce COMPANY policies or rules. While working for the COMPANY,
the EMPLOYEES are subject to the rules and regulations of the Williamson County
Sheriffs Department as if they were performing on -duty police services. It is understood
that while working in the private capacity of the COMPANY, said EMPLOYEES are not
acting as employees of the COUNTY.
2. The COMPANY, binding its heirs, administrators, executors, estate, successors, and
assigns, hereby agrees to indemnify, protect, defend, and hold harmless the COUNTY
from any and all damages, including without limitation: interest, court costs, attorney's
fees, and other expenses which it may incur or become liable for as the result of any
claim, demand, obligation, liability, suit, or cause of action arising in whole or part from
the work of said EMPLOYEES for the COMPANY, whether or not such claim, demand, or
suit be frivolous, and whether or not it be made or brought by the company of third
person. This language is not intended to mean that the COMPANY would indemnify or
hold the COUNTY harmless for actions taken by an off-duty deputy in furtherance of
his/her official duties in a law enforcement or peace officer capacity.
3. It is understood by the COMPANY that the COUNTY shall retain the right to withdraw at
any time its permission for its EMPLOYEES/deputies to work in a private capacity. If the
permission of the COUNTY is withdrawn, the COMPANY agrees to terminate its
employment relationships with said EMPLOYEES. The COMPANY, as part of this
agreement, binds itself to release and hold harmless the COUNTY from any liability or
claim for damages in the event such permission is withdrawn by the COUNTY.
4. Prior to the beginning of EMPLOYEE'S employment with the COMPANY, the COMPANY
shall obtain a comprehensive general liability insurance policy from a company authorized
to do business in the State of Texas with minimum amounts of Ten Thousand Dollars
($10,000) per occurrence for property damage, One Hundred Thousand Dollars ($100,000)
per person, and Three Hundred Thousand Dollars ($300,000) per occurrence for personal
injury.
MASTER AGREEMENT FOR EXTRA -DUTY EMPLOYMENT
5. This contract shall remain in effect for a perlo • of two (2) yea s from the date of the last
signature hereon.
eriff or Designee for Wil
Date
son County
thorized ent Date
/2
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