CM-12-09-166ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY
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City Manager Approval Form
Consider executing notice of termination letter to Huggins/Seiler & Associates, Inc. regarding contract for engineering
services for South Mays at Gattis School Road project.
Item Caption:
Approval Date:
September 7, 2012
Department Name: Transportation Department
RECEIVED
Project Manager: Leah Coffman
SEP 0 5 2012
Assigned Attorney: Steve Sheets
BY: KA9S
Item Summary:
The City of Round Rock has entered into a contract for engineering services for South Mays Street at Gattis School Road,
R -09-09-10E4 and CM -11-11-234. During the course of this project, there have been several changes in the scope of work
authorized under the this contract. All presently allocated funds associated with this contract has been exhausted; any future
work on this project would require additional budgeted funds and may result in award of corresponding new contract(s) for
engineering services.
It is the City's intent that the existing contract be terminated so as to avoid confusion and eliminate redundancy between the
existing contract and any new contract(s) to be considered by the City at a later date.
No. of Originals Submitted: Two
Project Name: South Mays Street at Gattis School Road
Cost: N/A
Source of Funds: Select Source Fund
Source of Funds (if applicable): Select Source Fund
Account Number:
Finance Director Approval: Cheryl Delaney
Date: 9/4/12
Department Director Approval: Gary Hudder
CIP
N/A OK
Date: 8/31/12
Budget El a Purchasing El El Accounting n I I
N/A OK
N/A OK
N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Mayor
Alan McGraw
Mayor Pro -Tem
Kris Whitfield
Councilmembers
Craig Morgan
George White
Joe Clifford
Carlos T. Salinas
John Moman
City Manager
Steve Norwood
City Attorney
Stephan L. Sheets
CtY1-1 z-0?- I(e/P
August 23, 2012
Mr. Billy L. Huggins
Huggins/Seiler & Associates, Inc.
116 East Main Street
Round Rock, Texas 78664
Re: South Mays at Gattis School Road (R -09-09-10-10E4 & CM -11-11-234)
Dear Mr. Huggins,
In accordance with Article 20 entitled TERMINATION of the attached Contract for
Engineering Services for the above referenced project, the City of Round Rock
desires to exercise the right to terminate said contract with Huggins/Seiler &
Associates, Inc. This termination includes the existing contract and any and all
supplemental contracts associated with this project. Notice of such termination,
under subparagraph (4) of the cited Article 20, is "by City, for reasons of its own and
not subject to the mutual consent of Engineer, upon not Tess than thirty (30) days'
written notice to Engineer."
During the course of this project, there have been several changes in the scope of
work authorized under the original contract. All presently allocated funds associated
with this contract have been exhausted; any future work on this project would
require additional budgeted funds and may result in award of corresponding new
contract(s) for engineering services.
Consequently, it is the City's intent, via this notice, that the existing contract be
terminated so as to avoid confusion and eliminate redundancy between the existing
contract and any new contract(s) to be considered by the City at a later date.
If you have any questions or concerns, please contact Ms. Leah Coffman at (512)
341-3318 for further assistance.
Respectfully,
Steve Norwood
City Manager
CITY OF ROUND ROCK ADMINISTRATION DEPARTMENT, 221 East Main Street• Round Rock, Texas 78664
Phone 512.218.5401 • Fax 512.218.7097 • www.roundrocktexas.gov