CM-12-10-214ROUND ROCK, TEXAS
PURPOSE PASSION PROSPERITY
C,MrA 0,2-i y
RECEIVED
OCT 1 8 2017
City Manager Approval Form
Consider executing an Agreement for Preliminary Engineering Services with Union Pacific Railroad for the location at M.P.
0.90, Georgetown Industrial Lead Subdivision, as part of the RM 620 ROW Project.
Item Caption:
Approval Date:
October 19, 2012
Department Name: Transportation Department
Project Manager: John Dean
Assigned Attorney: Charlie Crossfield
Item Summary:
The Round Rock Avenue/RM 620 grade separation project will construct a bridge over the Union Pacific Railroad (UPRR), thus
eliminating many of the conflicts created by the existing at grade crossing of the railroad. In order for them to begin to review
plans for this project, the UPRR requires that the City execute a preliminary engineering agreement. The cost of this agreement
is $20,000, which is intended to pay for Union Pacific's time to review and provide comments on the City's plans submittals.
Execution of this agreement will initiate the plan review process with UPRR.
No. of Originals Submitted: 2
Project Name: Round Rock Avenue/RM 620 UPRR Grade Separation
Cost: $20,000
Source of Funds: RR Trans Dev Corp Construction
Source of Funds (if applicable): Select Source Fund
Account Number:
Finance Director Approval: Cheryl Delaney Date: 10/17/12
Department Director Approval: Gary Hudder Date: 10/15/12
**Electronic signature by the Director is acceptable. Please only submit ONE approval form per item. **
CIP ❑ ❑� Budget
N/A OK
❑� ❑
N/A OK
Purchasing
❑ ❑
N/A OK
Accounting
1❑ ❑
N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Mayor
Alan McGraw
Mayor Pro -Tem
Kris Whitfield
Counciimembers
Craig Morgan
George White
Joe Clifford
Carlos T. Salinas
John Moman
City Manager
Steve Norwood
City Attorney
Stephan L. Sheets
October 19, 2012
AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES
AND SUBMITTAL OF EXHIBIT "A" FOR RAILROAD APPROVAL
Crossing:
State TX
M.P. 0.90
Public
City Round Rock
Georgetown Industrial Lead Subdivision
RM 620 / DOT No. 439705H
Douglas G. Woods
Sr. Manager, Industry & Public Projects
Union Pacific Railroad Company
24125 Aldine Westfield Rd.
Spring, TX 77373
Dear Mr. Woods:
Plans are being prepared to construct a railroad overpass structure at the location
referenced above. The proposed work includes roadway improvements,
construction of railroad overpass, and upgrades to safety measures of at grade
crossings. In connection with the project, the Agency considers it necessary for the
successful advancement of the project for your company to collaborate in the
development of the project by performing the following:
• Preliminary engineering and other related services
• Development of cost estimates
• Review of the project's preliminary layouts
• Submit current train and, if applicable, switching moves
The Agency authorizes and agrees to reimburse the Railroad for its expenses and
actual costs that are incurred for collaborating in the development of the project's
preliminary engineering and other preliminary activities. The Railroad has
estimated that these preliminary engineering and other preliminary costs will be
$20.000. Payment will be made within thirty (30) days from the Agency's receipt
and approval of the Railroad's request for reimbursement. Railroad will refer to
Agency's Project Number TX03RM620 and forward Invoices to 2008 Enterprise
Drive, Round Rock, TX 78664 Attn: Mr. John Dean.
Additionally, attached for your company's review and approval is one (1) set of
half -scale prints of the concept plans marked Exhibit A, which are the 10 %
CITY OF ROUND ROCK ADMINISTRATION DEPARTMENT, 221 East Main Street• Round Rock, Texas 78664
Phone 512.218.5401 • Fax 512.218.7097 • www.roundrocktexas.gov
(`Mkt -11- -10-
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complete plans and show the basic features of the proposed highway project at
the location referenced above. Please review and provide comment on the basic
features of the Exhibit A as soon as possible. Also enclosed is one (1) set of
photos of the project area.
The project may require the railroad to incur costs for force account activities.
Please prepare the railroad force account cost estimate for work activities to be
provided by your company, as identified in Exhibit A and submit them as your
earliest convenience so that they may be attached to the railroad generated
Construction & Maintenance (C&M) agreement.
Please verify the number of current regular trains (8 per day) with a Maximum
Speed of 10 MPH at this location as currently shown in our inventory records.
This information will be used by the Agency's Contractor to obtain Railroad
Protective Liability Insurance.
This agreement is intended to address Preliminary Engineering. It is understood by
both parties that railroad may withhold its approval for any reason directly or
indirectly related to safety or its operations, property issues or effect to its facilities.
If the Project is approved, Union Pacific will continue to work with the Agency to
develop Final Plans, Specifications and prepare Mater and Cost Estimates for
Railroad Construction Work associated with the project. It is also understood that if
the project is constructed, if at all, it will be at no cost to the railroad.
The Agency and the Railroad will enter into separate License, Right of Entry,
Construction and Maintenance Agreements associated with the actual construction
of the project if they project is accepted and approved by the railroad. The
Agreements will be drafted by Union Pacific and forwarded to the Agency after the
Exhibit A and cost estimates have been approved.
Please contact John Dean at telephone number (512) 218-6617 or via email at
jdeanc roundrocktexas.gov if you have any questions. Your assistance in this
matter is appreciated.
Title: Cfrti PA.ot..41_ ct.9.CAI
Agency: City of Round Rock
UNION PACIFIC RAILROAD COMPANY
By Date
Name and Title
Attachment(s)
cc: Joe Garcia, UPRR