CM-12-11-240City of Round Rock
Telephone System Implementation Assessment
July 25, 2012
Prepared by:
Pat Daniels
ELERT & ASSOCIATES
(651) 430-2772
www.elert.com
City of Round Rocky TX Telephone System Implementation Assessment
Scope and Professional Fees
Based upon a conference call conducted with the City of Round Rock, Elert & Associates
(E&A) understands that the City is seeking our assistance with determining whether the
telephone system procured from Mercury Communications through the RFP process was
installed and is functioning according to the RFP specifications.
Scope
1. Meet with the City's legal counsel and IT management to clarify goals and objectives.
2. Collect all available data, including purchase orders, bill of materials, and vendor
submittals, including drawings and system documentation, punch list items, and most
current list of issue and troubles.
3. Conduct interviews with users to determine issues and concerns with the overall
feature functionality.
4. Review RFP specifications and acceptance testing requirements.
5. Review and/or test existing system functionality to determine if it has been installed
and is functioning per RFP specifications and industry standards:
a. Redundancy/resiliency
b. Survivability
c. Unified communications applications
d. Unified messaging
e. Telephones
f. Special applications
6. Review telephone and related equipment inventory.
7. Inspect equipment installation and configuration.
8. Prepare and deliver report on findings to the City of Round Rock.
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City of Round Rock, TX Telephone System Implementation Assessment
Contract Price
This project is to be billed hourly at a rate of $150/hour, not to exceed $7,200 plus travel
expenses (estimated at $1,700).
Note: The hourly rate will be billed for actual hours used. Should additional hours be
required to complete the project, Elert & Associates will not proceed without prior review
and approval from the City.
* Above travel expenses are estimates based on two days of site visits and will be billed
at actual cost.
Additional Services
Additional services outside the original scope of work will be based upon the following
fee structure. Elert & Associates will perform such additional services only upon written
authorization from the Architect at either hourly rates or a mutually agreed upon
stipulated sum for specific services. Elert & Associates' published hourly rates are as
follows:
Senior Consultant/Principal $175
Network/Multimedia AV Consultant/Engineer $150
Telecommunication Consultant $150
Consultant/Project Manager $125
Staff Consultant $ 95
CAD $ 65
Administrative Support $ 45
Please indicate agreement with above scope of professional services and related
professional fees by signature below.
City of Round Rock
Elert ssociates
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Date
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Date
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