CM-12-11-237ROUND ROCK, TEXAS
PURPOSE .PASSION. PROSPERITY
Item Caption:
CMl'11H235
RECEIVED
NOV 01 2012
City Manager Approval Form
Consider authorizing City Manager to execute "Supplemental Agreement No. 5 to City of Round Rock
Agreement for Architectural Services for 615 East Palm Valley Campus Project with KA Hickman
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Approval Date: November 2, 2012
Department Name: General Services
Project Manager: Chad McDowell - General Services Director
Assigned Attorney: Steve Sheets
Item Summary:
This Supplemental agreement provides for demolition of Building A and replacement with parking lot and re -design of Building B
for Municipal Court. Agreement also includes planning for rainwater and air conditioning condensation reclamation.
Previous Approved Supplemental
Supplemental 1- included in original contract no dollar amount
Supplemental 2 -$11,376.00
Supplemental 3 - $48,540.00
Supplemental 4 - $137,307.00
No. of Originals Submitted: 2
Project Name: 615 E Palm Valley Blvd Campus
Cost: $31,500.00
Source of Funds: 2007 General Obligation Bonds
Source of Funds (if applicable): Select Source Fund
Account Number:
Finance Director Approval: Cheryl Delaney Date: 10/31/12
Department Director Approval: Date:
`Electronic signature by the Director is acceptable. Please only submit ONE approval form per item. "
CIP Budget
ElN/A OK N/A OOKK
Purchasing
Li
N/A OK
Accounting
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N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
SUPPLEMENTAL AGREEMENT NO. 5 TO
"CITY OF ROUND ROCK AGREEMENT FOR ARCHITECTURAL SERVICES
FOR 615 EAST PALM VALLEY CAMPUS PROJECT WITH
KA HICKMAN ARCHITECTS & INTERIOR DESIGNERS"
CITY OF ROUND ROCK
STATE OF TEXAS
COUNTY OF WILLIAMSON
COUNTY OF TRAVIS
KNOW ALL BY THESE PRESENTS:
FIRM: KA Hickman Architects & Interior Designers
ADDRESS: 1517 East Palm Valley Boulevard, Round Rock, Texas 78664
This Supplemental Agreement No. 5 to "City of Round Rock Agreement for
Architectural Services for 615 East Palm Valley Campus Project with KA Hickman Architects &
Interior Designers" is made by and between the City of Round Rock, Texas (hereinafter referred
to as the "City"), and KA Hickman Architects & Interior Designers (hereinafter referred to as
"KA Hickman").
WHEREAS, the City and KA Hickman executed the referenced Agreement (hereinafter
referred to as the "Agreement") on the 12th day of the month of August, 2010 for provision of
professional architectural services and interior design services related to the remodel of four
existing City -owned buildings located at 615 East Palm Valley Boulevard in Round Rock,
Texas; and
WHEREAS, the City and KA Hickman also executed accompanying Supplemental
Agreement No. 1 on the same date; and
WHEREAS, the City and KA Hickman subsequently executed Supplemental Agreement
No. 2 on the 7th day of January, 2011; and
WHEREAS, the City and KA Hickman subsequently executed Supplemental Agreement
No. 3 on the 18th day of February, 2011; and
WHEREAS, the City and KA Hickman subsequently executed Supplemental Agreement
No. 4 on the 9th day of February, 2012; and
WHEREAS, it has now become necessary to execute Supplemental Agreement No. 5 to
add new services to the Scope of Services, and to add new fees relating thereto:
NOW, THEREFORE, premises considered, the City and KA Hickman agree that said
Agreement is amended as follows:
I.
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KA Hickman shall be responsible for the following, all of which add duties and
deliverables to the Scope of Services for all phases, and fees therefor:
(1) Demolition of Building A and replacement with parking lot; re -design of Building B
for Municipal Court ($27,000.00); and
(2) Planning for rainwater and air conditioning condensation reclamation ($4,500.00).
II.
Article 1.1.2.5(1)A Fee Schedule shall be amended to include the addition for
Professional Services of a total not -to -exceed sum of Thirty-one Thousand Five Hundred and
No/100 Dollars ($31,500.00) for the additional services required by this Supplemental
Agreement No. 5, with such $31,500.00 being added to the original contract amount of
$368,711.00, plus the sum of $11,376.00 previously added by Supplemental Agreement No. 2,
plus the sum of $48,540.00 previously added by Supplemental Agreement No. 3, plus the sum of
$137,307.00 previously added by Supplemental Agreement No. 4, for a new not -to -exceed total
amount of $597,434.00, and such increase is in payment for the additional services added to the
Scope of Services by this Supplemental Agreement No. 5. No additional reimbursable expenses
are authorized.
IN WITNESS WHEREOF, the City and KA Hickman have executed this Supplemental
Agreement No. 5 in duplicate originals.
CITY OF ROUND ROCK, TEXAS
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Printed Name: +ems N cNLvO 0 cl
Title: CjiAlYVIt�'l'P�V
Date Signed:/O.2"/
FOR CITY, ATTEST:
By:
Sara L. White, City Clerk
2
KA HICKMAN ARCHITECTS &
INTERIOR DESIGNERS
B
Printed Name:
Title:
Keith Hickman
Principal
Date Signed: October 25, 2012
FOR CITY, PPROVED A TO FORM:
1
By:
Steph
L. Sheets, City Attorney