CM-12-11-252O
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 2
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: FREESE AND NICHOLS ("Engineer")
ADDRESS: 10814 Jollvville Road, Building 4, Suite 100, Austin, TX 78759
PROJECT: Stone Oak Dam Improvements
This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Freese and Nichols, hereinafter
called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 24th day of February, 2012 for the Stone Oak Darn Improvements
Project in the amount of $21,874.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on July 12, 2012 to
amend the scope of services and to increase the compensation by $45,342.00 to a total of
$67,216.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $1,200.00 to a total of $68,416.00;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$1,200.00 the lump sum amount payable under the Contract for a total of $68,416.00, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract
0199.1230; 00262435
1
CMI2-JI-zg z
Rev. 12/01/08
84275
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FREESE ► NICHOLS
By
Date
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CITY OF ROUND ROCK
Date
Supplemental Contract
0199.1230; 00262435
2
APPR
Steph
VED AS TO FORM:
s, City Attorney
Revs. 12/01/08
84275
0 0
ADDENDUM TO EXHIBIT B
Engineering Services
Upon the City of Round Rock's (CORR) written authorization to proceed, FNI shall provide the
following:
1. Construction Closeout Services: To satisfy TCEQ Requirements for construction
certification and closeout FNI will
a) Perform one site visit when construction is complete,
b) Prepare and submit Engineer's Notification of Completion form to TCEQ Dain Safety
in accordance with Texas Administrative Code 299.29,
c) Prepare and submit letter to TCEQ Dam Safety stating that no changes were made
during construction per Texas Administrative Code 299.30.
ADDITIONAL SERVICES: Services to be performed by FNI, if authorized by the Owner,
which are not included in the above described services, will be considered an additional
service. These services may include: Construction representation, inspection,
management, or administration.
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ADDENDUM TO EXHIBIT C
Work Schedule
TNI shall complete the services outlined in Exhibit B based on the following schedule.
• Site Visit: Within one week of CORR's notification that constriction is complete.
• Submittal of Engineer 's Notification of Completion: Within one week of site visit.
• Subrnittal of Letter regarding Record Drawings: Within one week of site visit.
TOTALS I
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Subconsultants
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Other
Direct Costs
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Total
Loaded Labor Cost
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Total
Labor Hours
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Task 1: Construction Close-out
(Tasks 1-4 GRAND TOTAL:
CO -11-1[-Z52 RECEIVED
NOV 21.2012
City Manager Approval Form
Consider executing Supplemental Contract No. 2 with Freese and Nichols for the Stone Oak Dam
Item Caption: Improvements Project
Approval Date: November 21, 2012
Department Name: Utilities and Environmental Services Department
Project Manager:
Lance Shellenberger
Assigned Attorney:
Steve Sheets
Item Summary:
The Stone Oak Dam is a small in-line structure built across a typically dry creek bed between the Preserve at Stone Oak and Village
at Mayfield Ranch subdivisions. City staff discovered substantial damage to the dam in December 2011, which presumably
occurred during the Hermine storm in September 2010. An engineering analysis was authorized with Freese and Nichols for $21,874
on February 24, 2012 to determine the best resolution for the degraded dam, deciding between decommissioning or repairing the
structure. The analysis is complete and it has been determined that the Stone Oak Dam is not constructed to the current state
standards. The City staff has determined that the most prudent action is to decommission the dam while continuing to determine
the most appropriate long-term solution for the dam area. TCEQ requires that the Engineer of Record confirms that the project be
constructed according to the plans that were submitted for review. TCEQ also requires the Engineer's Notification of Completion
form be submitted along with a letter to TCEQ Dam Safety stating that no changes were made during construction. This
Supplemental Agreement of $1,200 will pay for the submission of necessary forms to TCEQ for the Stone Oak Dam Improvements.
No. of Originals Submitted: 2
Project Name: Stone Oak Dam Improvements
Cost: $ 1,200
Source of Funds: General Self -Financed Construction
Source of Funds (if applicable): Select Source Fund
Account Number: DRO4STODAM
Finance Director Approval: L. Olsen for C. Delaney
Date: 11-20-2012
Department Director Approval: Michael Thane Date: 11/19/2012
'Electronic signature by the Director is acceptable. Please only submit ONE approval form per item.'
CIP E In Budget Purchasing n 111 Accounting El
N/A OK N/A OK N/A OK N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
0
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Mayor
Alan McGraw
Mayor Pro -Tem
Kris Whitfield
Cotmcilmembers
Craig Morgan
George White
Joe Clifford
Carlos T. Salinas
John Moman
City Manager
Steve Norwood
City Attorney
Stephan L. Sheets
November 30,2012
Freese and Nichols, Inc.
10814 Jollyville Rd., Bldg 4, Ste. 100
Austin, TX 78759
To whom it may concern:
On July 12, 2012 City Manager Steve Norwood executed the Supplemental Contract No. 2
for the Stone Oak Dam Improvements Project.
Enclosed is one fully executed original for your files. If you have any questions, please feel
free to contact Lance Shellenberger, Project Manager at 512-218-6609.
Si - rely,
ti
Courtney Niel. n
Executive Assistant
Cc: Lance Shellenberger, Project Manager
File -CM -12-11-252
Enclosure
CITY OF ROUND ROCK ADMINISTRATION DEPARTMENT, 221 East Main Street* Round Rock, Texas 78664
Phone 512.218.540[ • Fax 512.218.7097 • www.roundrocktexas.gov