CM-12-11-254Item Caption:
Dvt-12 --11-2S61 RECEIVED
NOV 2821
City Manager Approval Form
Consider executing a Statement of Work with Global Environmental Services, LLC for electronics recycling
and data destruction.
Approval Date: November 30, 2012
Department Name: Utilities and Environmental Services Department
Project Manager: Tracy Herring
Assigned Attorney:
Steve Sheets
Item Summary:
The City would like to implement an electronic scrap recycling program with Global Environmental Services, LLC (GES) at the
Deepwood Recycling Center. With this agreement, the City will begin accepting electronic scrap materials (electronics,
televisions, computers, peripherals, etc - essentially any corded electric device with the exception of appliances) for the purpose
of recovery, recycling and proper disposal. The City will provide a location for the collection of electronic materials and GES will
provide the containers, transportation, recycling and reporting at no cost. This program will allow the diversion of hazardous
metals and other materials from the landfill in a efficient manner that will be made available to the public seven days a week.
No. of Originals Submitted: 2
Project Name:
Cost:
Source of Funds:
Recycling Agreement
0
Select Source Fund
Source of Funds (if applicable): Select Source Fund
Account Number: NA
Finance Director Approval: Cheryl Delaney
Date: 11/28/12
Department Director Approval: Michael Thane Date: 11/26/2012
**Electronic signature by the Director is acceptable. Please only submit ONE approval form per item. **
CIP ❑ Budget
N/A OK
El El
N/A OK
Purchasing
N/A OK
Accounting
E
N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
GLOBALENVIRONMENTALSERVICES
GESRecycles.com
We Understand Responsibility.
November 6, 2012
Greetings Ms. Herring,
Let me thank you for considering GES. I would like to share with you briefly how GES services
value proposition meet your clients quality, environmental, and financial needs.
GES —With locations in Austin, TX and Georgetown, KY— is a vertically integrated e -scrap
processing business. We create value by providing national capabilities for Asset Recovery
Services (ARS), responsible e -scrap recycling and disposal for any electronic equipment released
by commercial businesses and government entities. The GES service umbrella integrates five
business areas of excellence, these are:
1. e -Scrap Recovery, Recycling, and Disposal Services — EPA compliant, "zero
landfill", 100% audited downstream, Basel Action Network (BAN) e -Steward approved;
currently pursuing ISO 14001, ISO 9001, and OHSAS 18001 certifications.
2. FRU Parts Recovery and Refurbishment — OEM parts recovery of electronic &
mechanical FRU's (Field Replacement Units)
3. Pick, Pack, and Ship — warehouse logistics management of SKU's
4. Brokerage Service — trade-in & resale of whole or partial unit items, including parts on
revenue share
5. Secure Data Management — risk mitigation strategies for secure data destruction of
hard drives, data devices, and documents.
Standards & Sustainability - We are recognized members of and contributors to several
organizations that represent the best practices for the electronics recycling and data destruction
industry (e.g. ISRI, RIOS, NAID, and NRC). We provide high-quality asset recovery services for
several OEM companies successfully supporting their efforts on sustainability and green
initiatives with our 100% verified downstream compliance and "Zero Landfill" policy. GES is
certified to the ISO 9001, 14001 and OHAS 18001 standards as well as having certifications to
both the R2 and E -Stewards standards specifically for the electronics recycling industry.
Innovation & Flexibility - We pride ourselves on taking your business requirements and
ideas "from the white board and putting them onto the floor". GES is a best practices services
company that does not use a "one -size -fits -all" business model. Our ability to be flexible in
leveraging all five services areas described above allows us to customize a program to your
needs and deliver the maximum value back to your company. Our promise is to meet our
Service Level Agreements with you on time, every time.
Our Invitation - All of our five service excellence areas are based on our strong focus on
People, Processes and Systems. Our workforce consists of the finest employees you will
meet in this industry. We employ state of the art warehousing and inventory tracking software
to offer you full transparency and confidence in our processing. We have passed the most
rigorous OEM, Federal, and Industry specific inspections that found GES to be in full compliance
with all relevant regulations and standards.
Leadership - Our management and workforce have been assembled from the industry experts
in their fields. We have over 33 years of top flight management expertise in all areas of our
service excellence areas. Also, please visit www.gesrecycles.com to learn more about our
company.
I look forward to partnering with you soon.
Kind Regards,
Tracy Carrington
Global Environmental Services, LLC
Office: (512)582.8200
Cell: (512)433.9556
Tracv.ca rringtonCa�gesrecycles.com
i�
GLOBALENVIRGNMENTALSEIIVICES
GES, Where State of the Art Quality, Commitment, and Concern for our
Planet come together to reuse our resources and redirect existing products
to help save our earth. For every product we can salvage in one form or
the other, the energy and resources it takes to reproduce it can be utilized
in a more productive manner, not wasted in redundancy.
www.gesrecycles.com.
Statement of Work
For
City of Round Rock
2012
Statement of Work:
This Statement of Work (SOW) defines the scope of work to be accomplished by Global
Environmental Services, LLC, GES and City of Round Rock ("Client'). The work to be
performed and the deliverables to be provided by GES are stated within this SOW. Global
Environmental Services, LLC responsibilities as well as Client's responsibilities are also provided.
A. Project Scope:
Under the scope of this Statement of Work, GES will provide Transportation, Recycling, and
Commodity Brokerage services as described in Section D, Project Scope Detail.
B. Terms:
No Terms. Pickup on request only. Will revisit at a future date.
C. Key Assumptions:
This SOW is based on the following assumptions. Changes in circumstances that arise during
the proposed project that require new or altered procedures or terms will require written mutual
concurrence.
I. GES will ensure the skill level and certifications of the technicians performing services
outlined in this S.O.W. will be adequate to perform the tasks.
II. GES will provide reporting as required.
III. GES will assure that all personnel and processes will adhere to the standards and
documentation conventions provided by the client.
IV. GES will provide services as described in this SOW for 12 months from the start date of
this contract unless either party terminates the contract prior to the end date.
V. GES will not accept liability for customer's data. Client must assure that a full back-up
has been performed prior to arrival at GES. GES is not responsible for any loss, back-up,
or restore of any Customer data unless specifically stated within the SOW.
VI. GES is liable for all materials after receipt into our custody and until shipment to final
processing. GES will be responsible for any loss of materials under GES control and will
reimburse client for such loss within 90 days of the occurrence.
VII. Contract may be terminated at anytime by either party.
D. Project Scope Detail:
• Technology Services:
I. Services consists of:
a. Container will be placed at the recycling center.
b. Provide collection for all electronics.
c. Basic report consisting of pounds collected.
d. Provide downstream verification documents per shipment, if needed.
e. Provide client Certification of Recycling per shipment by weight, lot or part
number.
II. Services - GES will provide:
a. Secure pickup and transportation of all materials from client designated site to
GES intake facility.
b. Receipt of assets — GES will Receive all designated materials. Upon receipt GES
will capture weight of incoming material.
c. Copies of receiving documents will be turned over to the Client upon request.
d. Packaging and storage materials will be provided and replenished by GES to
client collection site.
e. GES will notify client point of contact of any discrepancies.
f. All lost shipment discrepancies will be resolved within 10 business days.
g. All materials will be Received, and Audited / Processed upon receipt at the GES
facility.
h. Certificates of Recycling will be issued to Client on all shipments, if requested.
E. Project Management (Single Point of Contact):
I. Assigned Project Manager — GES will assign a PM and they will be the single point of
contact for the tasks in this Statement of Work. The GES project manager will have
explicit responsibility for the administration and technical direction of GES activities.
Project manager duties include:
a. A single point of contact that has the authority to act for GES in all aspects of
this Statement of Work.
b. Attend status meetings as required.
c. Assure all reports are accurate and timely.
d. Provide orientation for new project team members.
e. Establish and administer project management procedures and develop project
work plans in coordination with the designated Client contact.
f. Measure and evaluate project progress against established project work plans
and schedules.
g. Prepare and submit reports to the Client management contact.
h. Notify the Client Manager immediately if any requirements cannot be met.
i. Coordinate and manage the activities of the project personnel.
j. Other duties as appropriate in fulfilling this SOW.
F. Change Management:
At any time during a project, Client may request changes to the services, deliverables, reports
or the applicable acceptance criteria. As soon as practicable following such a request, the
parties will discuss the feasibility of the requested changes. GES will then document the actual
change request and any known impact on time schedules or costs specified in this scope of
work. The final change document will then be copied to both Client and contractor, contacts to
be named. This SOW may only be modified by a written change order specifically describing the
change, that has been duly executed on behalf of the parties be bound thereby.
G. Indemnification
GES agrees that it shall be held liable for, and shall indemnify, defend and hold harmless the
Client from and against any and all liabilities and damages and claims from damages, suits,
proceedings, recoveries, judgments, executions, losses, costs, penalties, fines, consequences
and expense (including, but not limited to, litigation costs and expenses and reasonable
attorneys' fees, as well as such costs, expenses and fees as may be incurred by the Client in
establishing and enforcing its right to indemnification hereunder) which may be made, had,
brought or recovered against the Client or any of them by third parties, GES or GES' employees,
arising from and related to:
I. The performance, non-performance or improper performance of services under this
SOW by GES, its agents or employees
II. The willful misconduct or misrepresentation by GES, its agents or employees
III. Any breach of this SOW by GES, its agents or employees
IV. The failure to comply with Client's instructions or directions by GES, its agents or
employees, including, but not limited to, claims arising from or related to personal
injuries or death, or damages to or loss of property of any kind whatsoever, suffered by
the parties hereto and/or their employees and/or to the person or property of any other
person or entity.
H. Statement of Work Signature Page:
The following documents by reference are incorporated in and made a part of this SOW.
I. "Appendix A. Pickup Breakdown"
Each of us agrees that the complete agreement between us about this transaction consists of
this Statement of Work and its applicable Attachments.
Agreed to: City of Round Rock
By
Print Name: Steve No mood
Title: C,a(„I‘kaiM-9Date: jZ//-2—
Agreed to: yiobal Environmental ices, LLC.
By
Print Name:
Title:
Date:
Appendix A
Pickup breakdown
** Pickups will be on an on call basis. Pickups will be the first Wednesday following the pickup
request.
** Pickup fee and processing fee is waived.
** Account manager will provide basic promotional support within the community