CM-13-02-029ROUND ROCK, TEXAS
PURPOSE PASSION. PROSPERITY
0,14- (3-02-o Zq
RECEIVED
JAN 3 0 2013
City Manager Approval Form
Consider executing Quantity Adjustment/Change Order No. 1 with Santa Clara Construction, Ltd. for
Item Caption: Rocking J Road and Harrell Parkway Water / Wastewater Extension Proiect.
Approval Date: February 1, 2013
Department Name: Utilities and Environmental Services Department
Project Manager: Eddie Zapata
Assigned Attorney:
Steve Sheets
Item Summary:
On May 14, 2009, City Council approved the involuntary annexation of property along Rocking J Road and Old Settlers Boulevard,
adjacent to the Old Settlers Boulevard/Harrell Parkway intersection. When the City involuntarily annexes property, the City is then
required to ensure that water and wastewater lines are extended to the property within two and half years of when the property
was annexed.
This project provided the extension of water and wastewater mains to the Rocking J Road area as well as the construction of a new
wastewater main in order to provide service to six residential properties that are located along Old Settlers Boulevard, adjacent to
the Old Settlers Boulevard/Harrell Parkway intersection.
On June 28, 2012, Santa Clara Construction, Ltd. of Austin, Texas was awarded the construction contract for this project. Quantity
Adjustment/Change Order No. 1 is needed to adjust bid item quantities and add two items that were not part of the original scope
of services. These added items include the relocation of the irrigation system at the wastewater bore pit along Old Settlers
Boulevard and an eight -inch water tie-in at the north end of Rocking J Road. This Quantity Adjustment No. 1 is a reduction in the
amount of $8,650 and Change Order No. 1 is an addition in the amount of $10,466.91. This difference of $1,816.91 will be added on
to the original contract amount of $373,779, resulting in a grand total of $375,595.91.
No. of Originals Submitted: 2
Project Name: Rocking J Road and Harrell Parkway Water / Wastewater Extension
Cost: $1,816.91
Source of Funds: Self -Financed Wastewater Construction
Source of Funds (if applicable): Self -Financed Water Construction
Account Number: WLO1ROCKJ & WW01HARREL
Finance Director Approval: Cheryl Delaney
Date: 1/30/13
Department Director Approval: Michael Thane Date: 1/28/2013
'Ei ct,00,. pct for.
CIP r--] Budget
N/A OK
E
N/A OK
Purchasing
E L1
N/A OK
Accounting ► I
N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
ROUND RS/001XAS
Contract Quantity Adjustment/Change Order
rev, 08/12
Department: Utilities and Environmental Services
City Project
ID Number WLO1ROCKJ & WW01HARREL
Justification
Page 1 of 3
Change Order/Quantity
Adjustment No. 1
SUMMARY
Original Contract Price:
Previous Quantity Adjustment(s):
This Quantity Adjustment:
Total Quantity Adjustment(s):
Total Contract Price with Quantity Adjustment(s):
Previous Change Order(s):
This Change Order:
Total Change Order(s) To Date:
Adjusted Contract Price [Original Contract Price Plus Quantity
Adjustment(s) Plus Change Order(s)]:
Difference between Original and Adjusted Contract Prices:
Original Contract lime:
Time Adjustment by previous Quan. Adj./Change Order:
Time Adjustment by this Quan. Adj./Change Order:
New Contract Time:
Prepared B
Amount
0/0 Change
$373,779.00
-$8,650.00
-$8,650.00
$365,129.00
$10,466.91
$10,466.91
0.00
0.03
0.03
$375,595.91
$1,816.91
210
210
Si • natur
Contractor:S4
City Project
Manager:
Signature
Eddie Zapata, Project Manager, City of Round Rock 1/23/13
Printed Name, Title, Company
16 to tirA6r0462. galls N6LR C iL=lC3
Printed Name, Title, Company Date
Mescor/Ci
Manager
Signature
Printed Nam , Title
Date
4w. Oat �u'l ter7z
Printed Name, Title / gate
124471*. tpxu
rev, 08/12
Contract Quantity Adjustment/Change Order
Project Name:
Quan. Adj./Change Order No.: 1
Page 2 of 3
Item #
CO #1
Item Description
Relocate irrigation system at wastewater
bore pit along Old Settlers Trail
Unit
LS
Qty.
1
Unit Price
$2,218.95
Amount
$2,218.95
Contract
Time
Adjustment
Da s
CO #2
8" water tie-in at north end of Rocking 3
Road
LS
1
$8,247.96
$8,247.96
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
rev, 08/12
Contract Quantity Adjustment/Change Order
Project Name:
Quan. Adj./Change Order No.: 1
Page 3 of 3
Bid Item #
Item Description
P
quantity
Unit
Aajustment
Qty.
Data
Unit Price
Amount
Contract
Time
Adjustment
,
Base Bid A - #7
Ductile Iron Fittings
Ton
-0.05
$10,000.00
-$500.00
Base Bid A -
#17
Stabilized Construction Entrance
EA
-1
$2,000.00
-$2,000.00
Base Bid A -
#18
Silt Fence for Erosion Control
LF
-91
$2.00
-$182.00
Base Bid A -
#21
Project Sign
EA
-1
$500.00
-$500.00
Base Bid A -
#22
Barricades, Signs and Traffic Handling
MO
-2
$250.00
-$500.00
Base Bid B - #7
Protective Fencing, Type A, Chain Link
LF
-992
$4.00
-$3,968.00
Base Bid B -
#13
Project Sign
EA
-1
$500.00
-$500.00
Base Bid B -
#14
Barricades, Signs and Traffic Handling
MO
-2
$250.00
-$500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTALS: -$8,650.00
0
Rocking J Contract Reconciliation
Deducts from Original Contract Line Items
Base Bid A
Item #
Amount
7 DI Fittings (Reduce by 0.05 Tons @ $10,000.00/Ton)
17 Stabilized Construction Entrance (-1 @ $2,000.00/EA)
18 Silt Fence (-91 LF @ $2.00/LF)
21 Project Sign (-1 Ea @ $500.00/EA)
22 Traffic Control (-2 Months @ $250.00/Month)
Base Bid B
7 Protective Fencing (-992 LF @ $4.00/LF)
13 Project Sign (-1 Ea @ $500.00/EA)
14 Traffic Control (-2 Months @ $250.00/Month)
Total Deductions
($500.00)
($2,000.00)
($182.00)
($500.00)
($500.00)
($3,968.00)
($500.00)
($500.00)
($8,650.00)
Additions to Contract
1 Relocate portion of irrigation system at bore pit &
then return irrigation to original location after bore &
associated work is complete. (See attached breakdown)
$2,218.95
2 8" water tie-in at north end of Rocking J. $8,247.96
(See attached breakdown)
Total Additions
$10,466.91
Summary
Total Deductions
Total Additions
($8,650.00)
$10,466.91
Difference $1,816.91
Submitted & Signed By:
Bob Schmidt
Santa Clara Construction, Ltd.
V.2-3/.7
Date