CM-13-02-035ROUND ROCK, TEXAS
PURPOSE. PASSION PROSPERITY
( 2-03S RECEIVED
City Manager Approval Form FEB o 7 mu
Consider executing Supplemental Contract No. 4 with Huggins/Seiler & Associates, LP for the Mays Street Reconstruction
Phase I Project.
Item Caption:
Approval Date:
February 8, 2013
Department Name: Transportation Department
Project Manager: Leah Coffman
Assigned Attorney: Steve Sheets
Item Summary:
Mays Street Reconstruction Phase I provides for widening North Mays Street from a four lane arterial to a five lane section
between the Brushy Creek Bridge and the Union Pacific Railroad/Lake Creek Bridge including the sidewalks, street trees and
lighting; utility relocations; and gateway features. The engineering services contract consisted of a preliminary schematic, surface
utility engineering, utility coordination, field surveying and mapping, land appraisal services, TCEQ coordination, and a 30%
design schematic.
Supplemental Contract No. 1 provided for surveying services not included in the original engineering services contract at a cost of
$6,166. Supplemental Contract No. 2 provided for the development of complete plans, specifications, and PS & E from the
approved 30% design schematic at a cost of $324,195. Supplemental Contract No. 3 provided for additional right-of-way
appraisal, preparat pn of environmental documents, and final design plans at a cost of $64,699.40.
Supplemental Contract No. 4 is asking for additional engineering services for design and detailing for illumination supports at the
Brushy Creek Bridge, provide additional site verification at Bent 16 on the UPRR bridge, and detailing for a more complex
gateway arch structure at a cost of $3,345.
The total cost of the engineering services contract would be $634,044.40.
No. of Originals Submitted: Two
Project Name: Mays Street Reconstruction
Cost: $3,345
Source of Funds: RR Trans Dev Corp Construction
Source of Funds (if applicable): Select Source Fund
Account Number:
Finance Director Approval: Cheryl Delaney
Date: 2/6/13
Department Director Approval: Gary Hudder Date: 2/4/13
`Electronic signature by the Director is acceptable, Please only submit ON approval form per item.
CIP n Budget n n Purchasing n 11 Accounting111
N/A OK N/A OK N/A OK N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
4,
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 4
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: HUGGINS/SEILER & ASSOCIATES, LP ("Engineer")
ADDRESS: 116 East Main Street, Round Rock, TX 78664
PROJECT: Mays Street Reconstruction Phase 1
This Supplemental Contract No. 4 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Huggins/Seiler & Associates,
LP, hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 10th day of November, 2011 for the Mays Street Reconstruction
Phase I Project in the amount of $235,288.80; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on February 3, 2012
to amend the scope of services and to increase the compensation by $6,166.00 to a total of
$241,454.80; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 2 on April 26, 2012 to
amend the scope of services and to increase the compensation by $324,195.00 to a total of
$565,649.80; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 3 on November 8,
2012 to amend the scope of services and to increase the compensation by $64,699.40 to a total of
$630,349.20; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $3,345.00 to a total of $633,694.20;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
Supplemental Contract
0199.7301; 00267400
I
Rev.12/01 /08
84275
4.
11.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$3,345.00 the lump sum amount payable under the Contract for a total of $633,694.20, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
HUGGINS/SEIL i & ASSOCIATES, LP
By:
Iticq fns
-31-13
Date
CITY OF RO D RO AP
By:
SI -eve Norwood
citvinkunag-fr
Date
2-/0 eS-A3
Supplemental Contract
0199.7301; 00267400
2
OVED A` TO FORM:
•
Step ' an L Sheets, City Attorney
Rev.12/0 1 /08
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The work to be performed under this supplemental shall consist of providing additional
engineering services for design and detailing for illumination supports at Brushy Creek Bridge,
provide additional site verification and detailing for special condition at Bent 16 on the MPRR
bridge which was not reflected on the as -built plans and allow for more extensive design and
detailing for a more complex Gateway Arch structure.
Addendum to Exhibit C
Work Schedule
2012
2013 1 2014
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Fab Mar Apr May Jun Jul Aua Seo Oct Nov Dec
i
�H
1
1
11I
iii
w1
1
■
■
MII
,
■
5111 •1
■
$
rl
Authorization to begin W.A. No. 1
Total Project Time
Environmental Document Preparation
Prepare MUD Grant Environmental Documents
Utility Coordination
Assist City with Utility Mlustment required
e
S
c
S
Iran
o
L
E g
S
s
Pu
" c
r90% Plan Review
100% Revisions and Submittal • paper copies onN
Final ME Documents - Myler Copy
Project Ready for Letting
Addendum to Exhibit D
Fee Schedule
Task
Total
Labor
Hours
Total
Loaded Labor
Cost
Other
Direct Costs
Subconsultants
TOTALS
Task 1: (e.g. surveying)
0
$ -
$ -
$ -
$ -
Task 2: (e.g. right of way appraisal)
0
$ -
$ -
$ -
Task 3: (e.g. subsurface utility engineering)
0
$ -
$ -
$ -
Task 4: (e.g. environmental document preparation)
0
$ -
$ -
$ -
Task 5: (e.g. preliminary design/ 30% plans)
0
$ -
$ -
$ -
$ -
Task 6: (e.g. final design/ 60%, 90%, 100% plans)
$ -
$ -
Task 7: (e.g. bid phase services)
$ -
$ -
Task 8: (e.g. construction phase services)
0
$ -
$ -
$ 3,345.00
$ 3,345.00
Task 9: (e.g. project management)
0
$ -
$ -
$ -
$ -
GRAND TOTAL:
0 I
$ -
$ -
$ 3,345.00
$ 3,345.00