CM-13-02-047ROUND ROCK, TEXAS
PURPOSE PASSION. PROSPERITY
Item Caption:
044_13-02--0111
City Manager Approval Form
RECEIVED
FEB 202013
Consider approval of a Community Impact ad for monthly advertisements (February - December)
Approval Date:
2/22/2013
Department Name:
Administration Department
Project Manager:
Kristin Brown
Assigned Attorney:
Item Summary:
This item will allow for three departments (PARD, Administration, and Library) to place ads in Community Impact to advertise
events on a monthly basis for the rest of the 2013 calendar year.
No. of Originals Submitted: 2
Project Name:
Cost: &8998.00
Source of Funds: General Fund
Source of Funds (if applicable): Select Source Fund
Account Number:
Finance Director Approval: L. Olsen for C. Delaney
Department Director Approval: S. White
**Electronic
CIP I I
N/A OK
signature by the Director is
Budget
❑❑
N/A OK
acceptable.
Please
Purchasing
Date: 2-21-2013
Date: 2.21.13
only submit ONE approval form per item. **
EI El
N/A OK
Accounting
❑
N/A
OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
COMMUMTY
1PACT
NEWSPAPER
LOCAL. USEFUL. EVERYONE GETS IT..
Advertising Order Form
P.O. Box 2895
Pflugerville, TX 78691
Office: (512) 989-6808
Fax: (512) 989-6809
Sales rep: Kimberly Beers
kbeers@impactnews.com
otes:
• Client acknowledges that ads will be invoiced by insertion 20 business days prior to "in home" date and agrees to pay in full 10 business days prior to "in home" date. Ads running
in more than one market during the same month will be invoiced and paid as a group, unless Client requests otherwise.
• Client acknowledges that any cancellations or changes in the above specifications and/or schedule must be in writing and must arrive at the Community Impact Newspaper office
30 days prior to the next "final" date. Any advertising cancelled after this date may be charged at 100% of the contracted rate.
• If contract is not fulfilled for any reason, Client agrees to pay a short rate equal to the difference between the contract rate and the eamed rate for each of the fulfilled insertions.
• Community Impact Newspaper reserves the right to hold the Client jointly and severally liable for such monies as are due and payable. Delinquent accounts are subject to
collection actions and Client assumes responsibility for collection and attorney fees.
• Community Impact Newspaper reserves the right at its absolute discretion, and at any time, to cancel any advertising order or reject any advertising copy, whether or not the same
has already been acknowledged and/or previously published.
• In the event of errors in or omissions of any advertisement(s), Community Impact Newspaper's liability shall not exceed the value of the advertisement that ran in Community
Impact Newspaper. It is the policy of Community Impact Newspaper to run a "make -good" advertisement in the next issue.
• Client assumes full responsibility for ad content and agrees that Community Impact Newspaper will not be held I. • violations of tate or federal tes or legisla on.
Community Impact Newspaper Representative
Date
Client
ertiser/Agency Representative)
Date
/7
$818.00
RPH
City of Round Rock
Cone
Steve Norwood
C
n
1/2 Page Display
Ctl11
t one ,
512.671.2872
Apr 2013
1/2 Page Display
$818.00
abA
i ZIP
May 2013
otes:
• Client acknowledges that ads will be invoiced by insertion 20 business days prior to "in home" date and agrees to pay in full 10 business days prior to "in home" date. Ads running
in more than one market during the same month will be invoiced and paid as a group, unless Client requests otherwise.
• Client acknowledges that any cancellations or changes in the above specifications and/or schedule must be in writing and must arrive at the Community Impact Newspaper office
30 days prior to the next "final" date. Any advertising cancelled after this date may be charged at 100% of the contracted rate.
• If contract is not fulfilled for any reason, Client agrees to pay a short rate equal to the difference between the contract rate and the eamed rate for each of the fulfilled insertions.
• Community Impact Newspaper reserves the right to hold the Client jointly and severally liable for such monies as are due and payable. Delinquent accounts are subject to
collection actions and Client assumes responsibility for collection and attorney fees.
• Community Impact Newspaper reserves the right at its absolute discretion, and at any time, to cancel any advertising order or reject any advertising copy, whether or not the same
has already been acknowledged and/or previously published.
• In the event of errors in or omissions of any advertisement(s), Community Impact Newspaper's liability shall not exceed the value of the advertisement that ran in Community
Impact Newspaper. It is the policy of Community Impact Newspaper to run a "make -good" advertisement in the next issue.
• Client assumes full responsibility for ad content and agrees that Community Impact Newspaper will not be held I. • violations of tate or federal tes or legisla on.
Community Impact Newspaper Representative
Date
Client
ertiser/Agency Representative)
Date
/7
$818.00
RPH
Feb 2013
1/2 Page Display
$818.00
RPH
Mar 2013
1/2 Page Display
$818.00
$818.00
RPH
Apr 2013
1/2 Page Display
$818.00
$818.00
RPH
May 2013
1/2 Page Display
$818.00
$818.00
RPH
Jun 2013
1/2 Page Display
$818.00
$818.00
RPH
Ju12013
1/2 Page Display
$818.00
$818.00
RPH
Aug 2013
1/2 Page Display
$818.00
$818.00
RPH
Sep 2013
1/2 Page Display
$818.00
$818.00
RPH
Oct 2013
1/2 Page Display
$818.00
$818.00
RPH
Nov 2013
1/2 Page Display
$818.00
$818.00
RPH
Dec 2013
1/2 Page Display
$818.00
$818.00
otes:
• Client acknowledges that ads will be invoiced by insertion 20 business days prior to "in home" date and agrees to pay in full 10 business days prior to "in home" date. Ads running
in more than one market during the same month will be invoiced and paid as a group, unless Client requests otherwise.
• Client acknowledges that any cancellations or changes in the above specifications and/or schedule must be in writing and must arrive at the Community Impact Newspaper office
30 days prior to the next "final" date. Any advertising cancelled after this date may be charged at 100% of the contracted rate.
• If contract is not fulfilled for any reason, Client agrees to pay a short rate equal to the difference between the contract rate and the eamed rate for each of the fulfilled insertions.
• Community Impact Newspaper reserves the right to hold the Client jointly and severally liable for such monies as are due and payable. Delinquent accounts are subject to
collection actions and Client assumes responsibility for collection and attorney fees.
• Community Impact Newspaper reserves the right at its absolute discretion, and at any time, to cancel any advertising order or reject any advertising copy, whether or not the same
has already been acknowledged and/or previously published.
• In the event of errors in or omissions of any advertisement(s), Community Impact Newspaper's liability shall not exceed the value of the advertisement that ran in Community
Impact Newspaper. It is the policy of Community Impact Newspaper to run a "make -good" advertisement in the next issue.
• Client assumes full responsibility for ad content and agrees that Community Impact Newspaper will not be held I. • violations of tate or federal tes or legisla on.
Community Impact Newspaper Representative
Date
Client
ertiser/Agency Representative)
Date
/7
Thank you for your business!
Dm -13-07- (7%-t4
•
• Credit Card • Debit Card DACH
Invo
• Mail • E-mail MI Both
B j
• I hereby authonze
Community Impact Newspaper to charge the contracted monthly amount to my credit card 1 debit card.
• MasterCard ■ Visa 0 American Express ■ Discover
,.i':.'.
I i.
• I hereby authonze Community Impact Newspaper to set up a monthly ACH withdrawal from my account for the contracted monthly amount.
1'a �i
I
Note: If paying by ACH withdrawal, please attach a voided check. All returned checks and ACH charges are subject to a $25.00 retum fee.
Thank you for your business!
Dm -13-07- (7%-t4