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CM-13-03-055
'ROUND ROCK, TEXAS PURPOSE PASSIOK PROSPERITY Item Caption: Co. 13-03 -OSS RECEIVED MAR 1 8 2013 City Manager Approval Form Consider executing an Accreditation in State Library System Application for Local Fiscal Year 2012, for the Texas State Library and Archives Commission. Approval Date: 3/15/13 Department Name: Library Department Project Manager: Michelle Cervantes Assigned Attorney: None -(Ric Bowden's Approval) Item Summary: TSLAC Annual Report due to the state this time each year. No. of Originals Submitted: 2 Project Name: Accreditation in State Library System Application Cost: NA Source of Funds: Select Source Fund Source of Funds (if applicable): Select Source Fund Account Number: Finance Director Approval: Cheryl Delaney Date: 3/13/13 Department Director Approval: Michelle Cervantes Date: 3/8/13 **Electronic signature by the Director is acceptable. Please only submit ONE approval form per item. ** CIP 1 I I Budget N/A OK N/A OK Purchasing N/A OK Accounting E El N/A OK ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL REV. 6/20/11 No Text ACCREDITATION IN STATE LIBRARY SYSTEM APPLICATION Local Fiscal Year 2012 This form must be completed by public libraries applying for accreditation in the State Library System. LIBRARY NAME: CITY All applicable signatures are necessary. Signatures of city secretaries, county clerks, etc. will not be accepted for the signatures of mayors, city managers, or county judges. Certification The below signed certify, to the best of their ability, that the information contained in the library's annual report is complete and accurate for local fiscal year 2012. td SIGNATURE of Mayor, City ager, District Board Chair, County Judge, or School Superintendent (Circle applicable one) URE of Head Librarian SIGNATURE of Library Board Chair Sk✓ e. xY vvocc1 Typewritten or printed name Michelle Cervantes Typewritten or printed name Typewritten or printed name Accreditation SFY2014 �' t-tS-o3 -055 No Text ANNUAL REPORT FOR LOCAL FISCAL YEAR 2012 This report is due at the Texas State Library and Archives Commission by April 30, 2013. All data applies to your library's 2012 fiscal year. We strongly urge libraries to report no later than March 31, 2013, to provide time to make any necessary revisions. SECTION 1: LIBRARY INFORMATION - Central/Administrative Library Library Contact Information. This section requests information for contacting the library, its staff, board, and friends group. By entering this information you understand that this becomes public information. NOTE: In the online form, questions 1.1 through 1.19 have been prefilled and locked. You will not be able to change the data. Please contact TSLAC staff if changes need to be made to these questions. Library Name 1.1 Round Rock Public Library System County 1.2 Williamson The local fiscal covered by this report began (1.3) 10/01/2011 and ended (1.4) 09/30/2012 year Mailing Address 216 E Main Ave 1.5 Street or PO Box Round Rock 1.6 City 78664 1.7 zip code 5245 1.8 4 -digit zip ext. Street Address (if different) 216 E Main Ave 1.9 Street or PO Box Round Rock 1.10 City 78664 1.11 zip code 5245 1.12 4 -digit zip ext. Phone (512) 218-7000 1.13 (Area code) Phone number Telefax (512) 218-7061 1.14 (Area code) Phone number Admin E-mail Address Head Librarian/Director - Do not use personal email addresses if not for public consumption. 1.15 mcervantes@round-rock.tx.us E-mail Address (Library) 1.16 dowens@round-rock.tx.us Internet/Web Address 1.17 http://www.roundrocktexas.gov/library Head Librarian (If the Head Librarian position is vacant, contact TSLAC staff) Michelle 1.18 First Name Cervantes 1.19 Last Name X Listed Telephone Is this a number that can be accessed through Directory Assistance? 1.20 1 ❑ Yes No Is the information provided in 1.1 through 1.19 correct? Please contact TSLAC staff if any of the information in 1.1 through 1.19 has changed. 1.21 ✓ Yes ❑ No Texas Public Libraries Annual Report Page 1 XAccreditation-related question Contact Person (person completing report) Michelle 1.22 First Name Cervantes 1.23 Last Name 1.24 Email mcervantes@roundrocktexas.gov Board Chair n/a 1.25 First Name n/a 1.26 Last Name Friends of the Library President Sandy 1.27 First Name Wittie 1.28 Last Name SECTION 2: OUTLETS This section requests information on public service outlets. Report figures as of the last day of the fiscal year. If there is a new branch, but it was not open for business before the end of your local fiscal year, it should not be included on this report. BRANCH LIBRARIES. Number of branch libraries Administered from a central unit, branch libraries are auxiliary units that have at least all of the following: • separate quarters, • an organized collection of library materials, ♦ paid staff • a regular schedule for being open to the public 2.1 0 BOOKMOBILES. Number of bookmobiles in use A bookmobile is a traveling branch library and has at least all of the following: • a truck or van that carries an organized collection of library materials, • paid staff • regularly scheduled hours (bookmobile stops) for being open to the public 2.2 0 RENOVATIONS, EXPANSION, NEW CONSTRUCTION. Has the main library building(s) or any branch library been renovated, expanded, or new construction completed within the period covered by this report? (Structural changes only.) 2.3 ❑ ✓ Yes No SQUARE FOOTAGE OF THE MAIN LIBRARY. This is the area on all floors enclosed by the outer walls of the library. Include all areas occupied by the library, including those areas off-limits to the public. Include areas shared with another agency or agencies if the library has use of that area, 43,000 2.4 sq ft Texas Public Libraries Annual Report 3SAccreditation-related question Page 2 SECTION 3: EXPENDITURES Most of the expenditures libraries will report are Operating Expenditures. Operating Expenditures are those current and recurrent costs necessary to support library services. These expenditures are broken down into Staff Expenditures, Collection Expenditures, and Other Operating Expenditures. Any operating expenditure not covered by Staff and Collection Expenditures should be reported in Other Operating Expenditures. The sum of these amounts are Total Direct Operating Expenditures. Do not include expenditures from regional library systems, TANG, or ILL. Capital expenditures are reported in Question 3.12. These would be one-time only or extraordinary expenditures. These are major capital expenditures (the acquisition of or additions to fixed assets). Note: These expenditures are from all sources of funds, including federal, state, and foundation monies. Report only those grant awards directly spent by your library. REPORT ACTUAL EXPENDITURES, NOT BUDGETED AMOUNTS. OPERATING EXPENDITURES. These are current and recurrent costs necessary to support the provision of library services, such as: • Personnel • Library materials • Binding • Supplies • Repair or replacement of existing furnishings and equipment, and • Costs incurred in the operation and maintenance of the physical facility. Expenditures represent actual payments. Report actual expenditures, not budget amounts. The information reported in Expenditures may differ from the information reported in Library Revenue by Source. Do not report grant funds spent for your library by another entity. Do not report funds spent by your System office for your library, Interlibrary Loan, or System Operation grants. Do not report salaries paid by an outside entity, such as Green Thumb employees or employees paid under a training program administered through another entity. Significant costs of ordinary operating expenditures, especially benefits and salaries, that are paid by other taxing agencies (government agencies with the authority to levy taxes) on behalf of the library may be included if the information is available to the reporting agency. Only such funds that are supported by expenditures documents (such as invoices, contracts, payroll records, etc.) at the point of disbursement should be included. Do not report the value of free items as expenditures. Do not report estimated costs. REPORT ACTUAL EXPENDITURES, NOT BUDGETED AMOUNTS. Note: Local accounting practice will generally determine whether a particular expense is classified as operating or capital expense. Texas Public Libraries Annual Report 3Accreditation-related question Page 3 OPERATING EXPENDITURES STAFF EXPENDITURES Salaries and Wages Expenditures This amount should be the salaries and wages for all library staff including plant operation, security and maintenance staff. Include salaries and wages before deductions, but exclude "employee benefits." Include longevity, merit, and other funds paid directly to employees. $1,159,116 3.1 Employee Benefits Expenditures These are the benefits outside of salary and wages paid and accruing to employees (including plant operations, security, and maintenance staff), regardless of whether the benefits or equivalent cash options are available to all employees. Include amounts for direct paid employee benefits including social security, retirement, medical insurance, life insurance, guaranteed disability income protection, unemployment compensation, worker's compensation, tuition, and housing benefits. $469,400 3.2 Total Staff Expenditures (3.1 + 3.2) 33 $1,628,516 COLLECTION EXPENDITURES Include all operating expenditures from the library budget for all materials in print, microform, electronic, and other formats considered part of the collection, whether purchased, leased, or licensed. Exclude charges or fees for interlibrary loans and expenditures for document delivery. Print Materials Expenditures Books, serial back files, current serial subscriptions, government documents, and any $218,833 other print acquisitions. 3.4 Electronic Materials Expenditures Report all operating expenditures for electronic (digital) materials. Types of electronic materials include e -books, audio and video downloadables, e -serials (including journals), government documents, databases (including locally mounted, full text or not), electronic files, reference tools, scores, maps, or pictures in electronic or digital format, including materials digitized by the library. Electronic materials can be distributed on magnetic tape, diskettes, computer software, CD-ROM, or other portable digital carrier, and can be accessed via a computer, via access to the Internet, or by using an e -book reader. Include expenditures for materials held locally and for remote materials for which permanent or temporary access rights have been acquired. ►►►Exclude operating expenditures for library system software and microcomputer software used only by the library staff or fees for TexShare databases. These are reported in "Other Operating Expenditures."3.5 $78,320 Other Materials Expenditures Report all operating expenditures for other materials, such as microforms, audio and video physical units, DVD, and materials in new formats. $129,237 3.6 Total Collection Expenditures (3.4 +3.5 + 3.6) 3.7 Texas Public Libraries Annual Report Page 4 XAccreditation-related question Other Operating Expenditures This includes all expenditures other than those reported for Total Staff Expenditures (Question 3.3) and Total Collection Expenditures (Question 3.7). Include expenses such as binding, supplies, repair or replacement of existing furnishings and equipment; and costs of computer hardware and software used to support library operations or to link to external networks, including the Internet. Report contracts for services, such as costs for operating and maintaining physical facilities, and fees paid to a consultant, auditor, architect, attorney, etc. Include fees paid to the TexShare program. $243,345 3.8 Total Direct Operating Expenditures (3.3 + 3.7 + 3.8) 3.9 Indirect Costs (Optional – attach documentation if claimed) This should only be reported when a library has failed to meet the Maintenance Of Effort requirement for accreditation in state library system. If included, the expense must be documented by the local government entity that provided the service, and the document must be submitted to the state library with a signature from a government official with fiscal authority. An indirect cost is a cost incurred for a normal library operating expenditure (such as janitorial services, purchasing, accounting, grounds maintenance, utilities, insurance, telecommunications, or payroll services) that is not assigned to the library's budget, but paid for by a local government agency on behalf of the library. DO NOT include capital expenditures. /►/ if you are claiming indirect expenditures and are uncertain whether an expenditure may be claimed, please contact TSLAC staff. $0 3.10 TOTAL OPERATING EXPENDITURES (3.9 +3.10) 3.11 CAPITAL OUTLAY — Do not include Operating Expenditures reported above These would be one-time only or extraordinary expenditures. These are major capital expenditures (the acquisition of or additions to fixed assets). Examples include expenditures for building sites, new buildings and additions to or renovations of library buildings. Include expenditures for furnishings, equipment and initial book stock for new buildings, building additions or renovations; library automation systems, and new vehicles, and other one-time major projects. Include federal, state, local, or other revenue used for major capital expenditures. Exclude replacement and repair of existing furnishings and equipment, regular purchase of library materials, and investments for capital appreciation. Exclude contributions to endowments, or revenue passed through to another agency (e.g., fines). 3.12 $0 Report actual expenditures, not budgeted or estimated amounts. Texas Public Libraries Annual Report XAccreditation-related question Page 5 SECTION 4: LOCAL FINANCIAL EFFORT This section contains questions which will help determine whether the library meets the minimum accreditation criteria. X Local Expenditures on Collections. - Of the amount shown in Total Library Collection Expenditures (Question 3.7), how much was expended from local funds. Report the total amount spent for library materials from local funds only. That is, that part of the amount of Total Library Collection Materials in Question 3.7 that was paid for with city, library district, county, school district, or other local revenue sources (such as fines, memorials, and monetary gifts). This amount may be the same as Total Library Collection Materials, but do not include materials expenditures from grant sources. ►►►Local Expenditures on Collections is a subset of Local Operating Expenditures and should be included in Question 4.2. 4.1 $426,390 $$ Local Operating Expenditures - Of the amount shown in Total Operating Expenditures (Question 3.11), how much was expended from local funds. Report the amount of funds spent for total operating purposes from local funds only. That is, that part of the amount in Total Operating Expenditures (Question 3.11) that was paid for with city, library district, county, school district, and other local sources. This amount may be the same as Total Operating Expenditures; however, do not include expenditures from other grant sources. Include documented indirect costs (Question 3.10) only when necessary to meet the 4.2 $2,298,251 average of expenditures for the Maintenance of Effort requirement. X Local Government Expenditures - Of the amount shown in Total Operating Expenditures (Question 3.11), how much was expended from local government funds. Report the amount of funds spent for total operating purposes from local government funds only. That is, that part of the amount in Total Operating Expenditures (Question 3.11) that was paid for with city, library district, county, or school district sources. ►►►Local Government Expenditures is a subset of Local Funds Expenditures 4.3 $2,298,254 and should be included in Question 4.2. SECTION 5: LIBRARY REVENUE BY SOURCE The total funds reported as Library Revenue will not necessarily equal the total of expenditures reported. Do not report grant funds spent on behalf of your library by some other entity. Do not report funds spent by your System office for your library, Interlibrary Loan, or System Operation grants. Do not report salaries not paid by the library, as in the case of Green Thumb employees or employees paid under a training program administered by another entity. Exclude indirect costs. OPERATING REVENUE Report revenue received by the library for the current and recurrent costs of operation, including recurring/ongoing grants. Report by source of revenue. DO NOT include revenue for major capital expenditures, construction, renovation, endowment fund deposits, other extraordinary items such as one-time grant awards, revenue not available for use by the library (e.g., fines), or funds unspent from previous fiscal years Texas Public Libraries Annual Report Page 6 XAccreditation-related question LOCAL GOVERNMENT REVENUE All tax and nontax receipts appropriated by the city, library district, county, or school district to the public library and available for expenditure by the public library. Do NOT include the value of any contributed, indirect, in-kind services, or the value of any gifts and donations, fines, fees, or grants. City, Cities, or Library District (include revenue from other cities) 5.1 $2,330,655 County or Counties (include revenue from other counties) 5.2 $0 School Districts 5.3 $0 Local Government Operating Revenue Subtotal (5.1 + 5.2 + 5.3) 5.4 Biu Other state funds All revenue from funds collected by the State and distributed directly to your library for expenditure by the public library. Do not include competitive grants from TSLAC or grants from a regional library system. Please use the "notes" to record the source of funds. 5.5 $0 Federal Library Services & Technology Act Funds (LSTA) All revenue from a federal LSTA grant distributed directly to your library for expenditure by the public library, received directly from the Institute for Museum and Library Services agency. Do not include competitive grants from TSLAC or a grant from a regional library system. Please use the "notes" to record the name of the LSTA program that was the source of the funds. 5.6 $0 Other Federal funds All other revenue from the federal government other than that reported in Question 5.7 distributed directly to your library for expenditure by the public library, including such federal monies distributed by the State. Please use the "notes" to record the source of funds. Include BTOP funds 5.7 $0 Federal Operating Revenue Subtotal (5.6 + 5.7 only) 5.8_- Foundation and corporate grants Cash grants from private foundations or corporations that are received on an ongoing basis. List all the sources in the "notes." 5.9 $0 Other local sources (interest, fines, donations from individuals) Report all revenue other than that reported in any of the other revenue categories. Include monetary gifts and donations from individuals, interest, fines, and fees. Do not include the value of any contributed services or the value of any non -monetary gifts and donations. 5.10 $0 Other Operating Revenue Subtotal (5.9 + 5.10) 511 TOTAL OPERATING REVENUE (5.4 + 5.5 + 5.8 + 5.11) 5.12 Texas Public Libraries Annual Report Page 7 CAccreditation-related question CAPITAL REVENUE Report revenue to be used for major capital expenditures, by source of revenue. Include funds received for (a) site acquisition; (b) new buildings; (c) additions to or renovation of library buildings; (d) furnishings, equipment and initial collections (all type) for new buildings, building additions, or building renovations; (e) computer hardware and software used to support library operations, to link to networks, or to run information products; (f) new vehicles; and (g) other one-time major projects. Exclude revenue for replacement and repair of existing furnishings and equipment, regular purchase of library materials, and investments for capital appreciation. Do Not include revenue passed through to another agency (e.g., fines), or funds unspent from previous fiscal years. Do not report revenue that has already been reported in operating revenue. City, Cities, or Library District (include revenue from other cities) 5.13 $0 County or Counties (include revenue from other counties) 5.14 $0 School Districts 5.15 $0 Other state funds All revenue from funds collected by the State and distributed directly to your library for expenditure by the public library. Do not include competitive grants from TSLAC or a grant from a regional library system. Please use the "notes" to record the source of funds. 5.16 $0 Federal Library Services & Technology Act Funds (LSTA) All revenue from a federal LSTA grant distributed directly to your library for expenditure by the public library, received directly from the Institute for Museum and Library Services agency. Do not include competitive grants from TSLAC or a grant from a regional library system. Please use the "notes" to record the name of the LSTA program that were the source of the funds. 5.17 $0 Other Federal funds All other revenue from the federal government other than that reported in Question 5.19 distributed directly to your library for expenditure by the public library, including such federal monies distributed by the State. Please use the "notes" to record the source of funds. Include BTOP funds. 5.18 $0 Foundation and corporate grants Cash grants from private foundations or corporations that are received for the purpose of major capital expenditures. List all the sources in the "notes." 5.19 $0 Other local sources (interest, fines, donations from individuals) Report all revenue other than that reported in any of the other revenue categories. Include monetary gifts and donations from individuals, interest, fines, and fees. Do not include the value of any contributed services or the value of any non -monetary gifts and donations. 5.20 $0 TOTAL CAPITAL REVENUE (Add all amounts, 5.14 through 5.20) 5.21 Texas Public Libraries Annual Report Page 8 XAccreditation-related question Other cities or counties funding the Library If the library received funds from a city or county other than the one in which the library Amount received: 5.23 $0 is located, list the appropriate cities or counties separately and indicate the total of the funds received from each city or county. City or County Name (5.22) City or County Name (5.22) Amount received: 5.23 City or County Name (5.22) Amount received: 5.23 City or County Name (5.22) Amount received: 5.23 City or County Name (5.22) Amount received: 5.23 City or County Name (5.22) Amount received: 5.23 City or County Name (5.22) Amount received: 5.23 SECTION 6: LIBRARY COLLECTION This section collects data on selected types of materials. It does not cover all materials for which expenditures are reported in the Collection Expenditures section. Unless otherwise indicated, report for each item, title, and physical unit the amount held at the end of the fiscal year. Physical units are volumes, items, or pieces. For reporting purposes, a title is a publication that forms a separate bibliographic whole, whether issued in one or several volumes, reels, or disks. The term applies equally to printed materials, such as books and periodicals, as well as audio and video materials. Report only items the library has acquired as part of the collection, whether purchased, leased, licensed, or donated as gifts. Do not count un -catalogued paperbacks. Most software systems include a method of determining number of titles. Libraries should use whatever method their software provides. If no method is available, an estimate should be made. $$ Does the library have a catalog of its holdings available to the public that is searchable, either manually or electronically, at a minimum by author, title, and subject? 6.0 ©Yes ❑ No Texas Public Libraries Annual Report Page 9 $Accreditation -related question Books in Print Books are non -serial in loose-leaf format. duplicates. Books packaged one physical unit. DO Number of Titles printed publications (including Include non -serial government together as a unit NOT count un -cataloged music and maps) that are bound in hard or soft covers, or documents. Report the number of physical units, including (e.g., a 2 -volume set) and checked out as a unit are counted as paperbacks. 6.1 146,535 Number of Volumes, Items, or 1 Physical Units 6.2 167,796 Audio Materials — Physical Materials These are materials circulated in a fixed, physical format on which sounds (only) are stored (recorded) and that can be reproduced (played back) mechanically, electronically, or both. Include records, audiocassettes, audio cartridges, audio discs (including audio -CD-ROMs), audio -reels, talking books, and other sound recordings stored in a fixed, physical format. Do not include downloadable electronic audio files. Items packaged together as a unit (e.g. two audiocassettes physical item. for one recorded book) and checked out as a unit are counted as one Number of Titles Number of Volumes, Items, or 6.3 14,986 Physical Units 6.4 15,587 Audio Materials — Downloadable These are downloadable electronic files on which sounds (only) are stored (recorded) and that can be reproduced (played back) electronically. Report the number of titles. Report only items the library has selected as part of the collection. Include both cataloged and uncataloged titles. 6.5 33 Video Materials -Physical Materials These are materials circulated in a fixed, physical format on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver or computer monitor. Video formats may include tape, DVD and CD-ROM. Do not include downloadable electronic video files. Items packaged together as a unit (e.g., two video cassettes or DVDs for one movie) and checked out as a unit are counted as one physical item. Number of Titles Number of Volumes, Items, or 6.6 11,103 Physical Units 6.7 15,786 Video Materials -Downloadable These are downloadable electronic files on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver, computer monitor or video -enabled mobile device. Report the number of titles. Report only items the library has selected as part of the collection. Include both 6.8 0 cataloged and uncataloged titles. Electronic Books Do not include TexShare holdings. E -books are digital documents (including those digitized by the library), licensed or not, where searchable text is prevalent, and which can be seen in analogy to a printed book (monograph). Include non -serial government documents. E -books are loaned to users on portable devices (e - book readers) or by transmitting the contents to the user's personal computer for a limited time. Include e - books held locally and remote e -books for which permanent or temporary access rights have been acquired. Report the number of physical or electronic units, including duplicates, for all outlets. For smaller libraries, if volume data are not available, the number of titles may be counted. E -books packaged together as a unit (e.g., multiple titles on a single e -book reader) and checked out as a unit are counted as one unit. Include items acquired through a consortium. Report the number of units. Report only items the library has selected as part of the collection. Exclude public domain or un -copyrighted 6.9 879 e -books that have unlimited access, such as Project Gutenberg. Texas Public Libraries Annual Report Page 10 XAccreditation-related question DATABASES Report the number of licensed databases (including locally mounted or remote, full -text or not) for which temporary or permanent access rights have been acquired through payment by the library, or by formal agreement with the State Library or a cooperative agreement within the state or region. A database is a collection of electronically stored data or unit records (facts, bibliographic data, abstracts, texts) with a common user interface and software for the retrieval and manipulation of the data. Note: The data or records are usually collected with a particular intent and relate to a defined topic. A database may be issued on CD- ROM, diskette, or other direct access method, or as a computer file accessed via dial-up methods or via the Internet. Each database is counted individually even if access to several databases is supported through the same vendor interface (e.g., ProQuest, OCLC FirstSearch). Subscriptions to individual electronic serial titles are reported under Current Electronic Serial Subscriptions (6.17). Local Licensed Databases 22 Databases made available through purchase by the library. 6.10 State Library Licensed Databases Libraries that were a TexShare member in 2011, and purchased the databases, should report the number of TexShare databases available to their patrons (The number to report for Question 6.11 is 49). Libraries that chose to purchase one or more TexSelect databases would have up to an additional 47 options to report in 6.13. Please specify which TexSelect databases were purchased in the notes 49 section. 6.11 Other Licensed Databases Include databases obtained through cooperative agreements or consortia within state 0 or region. 6.12 All Licensed Databases Subtotal (6.10+6.11+6.12) 613'h� COLLECTION TOTALS Number of Titles (6.1+6.3+6.6) 6.14 X Number of Volumes, Items, or Physical Units 615 (6.2+6.4+6.5+6.7+6.8+6.9+6.10) '' �E Current Print Serial Subscriptions Report both paid subscriptions and gifts. Do not report number of individual issues. The total number of subscriptions in the library system, including duplicates, should be reported here. These are print only. Examples are periodicals (magazines), newspapers, annuals, some government documents, some reference tools, and numbered monographic series 6.16 316 Current Electronic Serial Subscriptions Do not include TexShare holdings. Report the number of current electronic and digital serial subscriptions (e -serials, e -journals), including duplicates. Examples include periodicals (magazines), newspapers, annuals, some government documents, some reference tools, and numbered monographic series distributed in the following ways: (a) via the Internet (e.g., HTML, PDF, JPEG, or compressed file formats such as zipped files), (b) on CD-ROM or other portable digital carrier, (c) on databases (including locally mounted databases), and (d) on diskettes or magnetic tapes. Electronic serial subscriptions include serials held locally or remote resources that the library has authorization to access, including those available through statewide or consortia agreements. Do not include subscriptions to indexing and abstracting databases that include full -text serial content (e.g., EBSCO Host, ProQuest, and OCLC FirstSearch). 6.17 0 Texas Public Libraries Annual Report Page 11 XAccreditation-related question SECTION 7: LOCAL LIBRARY SERVICES Reference Number of Reference Transactions Report the total reference transactions. A reference transaction is an information contact in person, phone, fax, mail, or email or through live or networked electronic reference service. It involves the: knowledge, use, recommendations, interpretation, and instruction in the use of one or more information sources by a member of the library staff. The term includes information and referral services including: print and non -print materials, machine-readable databases (including computer-assisted instruction), catalog and other holdings records and through communication or referral with other libraries and institutions and persons both inside and outside the library. When a staff member uses information gained from previous use of information sources, report as a reference transaction even if the source is not consulted again. Note: When reporting 'reference transactions,' it is critical to not include directional transactions. A directional transaction involves disseminating information that aids customers in the use of the library (i.e., giving instructions for locating staff, library users, physical features, etc., within the library or giving technical, not bibliographic, assistance with machines). Directional transactions use only information resources that describe the library (i.e., schedules, floor plans, handbooks, policy statements). 7.1 53,456 Circulation The act of lending an item for use outside the library. This activity includes charging out (checking - out) and renewals, each of which is reported as a circulation transaction. Circulation of Children's Materials — Physical formats Report the total annual circulation (including renewals) of all library materials in physical children's, whether borrowed by a juvenile, young adult, or adult including renewals. This for use outside the library. This includes charging out (checking out) and renewals, each of which is reported as a circulation transaction. This includes books, audiobooks, videos, and other materials. Do NOT include digital formats. formats, marked as is the act of lending 7.2 433,701 Circulation of Children's Materials — Digital formats Report the total annual circulation/downloads (including renewals) of all downloadable electronic as children's, whether borrowed by a juvenile, young adult, or adult, including renewals. This includes e -books, downloadable audio, and downloadable video. files, marked 7.3 0 Circulation — Physical formats Count all materials in physical formats. This is the act of lending for use outside the library. This includes charging out (checking out) and renewals, each of which is reported as a circulation transaction. books, audiobooks, videos, and other materials. Do NOT include digital formats. This includes Interlibrary loan transactions included are only items borrowed for users. Do not include items checked out to another library. Do NOT include children's circulation. 7.4 931,831 Circulation — Digital formats Report the total annual circulation/download (including renewals) of all downloadable electronic files. This includes e -books, downloadable audio, and downloadable video. Do NOT include children's digital circulation. 7.5 15,278 TOTAL CIRCULATION (Add all amounts, 7.2 through 7.5) Texas Public Libraries Annual Report Page 12 8$ Accreditation -related question Programs and Program attendance Total number of Children's Programs provided by the library The National Center for Education Statistics (NCES): Children and Young Adults Defined [Services and Resources for Children and Young Adults in Public Libraries, August 1995, NCES 95357] defines children as persons age 11 and under. A children's program is any planned event for which the primary audience is children and which introduces the group of children attending to any of the broad range of library services or activities for children or which directly provides information to participants. Children's programs may cover use of the library, library services, or library tours. Children's programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples of these types of programs include story hours and summer reading events. Count all children's programs, whether held on- or off-site that are sponsored or co-sponsored by the library. Do not include children's programs sponsored by other groups that use library facilities. If children's programs are offered as a series, count each program in the series. For example, a story hour offered once a week, 48 weeks a year should be counted as 48 programs. Exclude library activities for children delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy tutoring, services to homebound, homework 7.7 assistance, and mentoring activities. 493 Total number of Young Adult Programs provided by the library The Young Adult Services Association (YALSA) defines young adults as ages 12 throughl8. A young adult program is any planned event for which the primary audience is young adult and which introduces the group of young adults attending to any of the broad range of library services or activities for young adults or which directly provides information to participants. Young adult programs may cover use of the library, library services, or library tours. Young adult programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples of these types of programs include book clubs and summer reading events. Count all young adult programs, whether held on- or off-site, that are sponsored or co-sponsored by the library. Do not include young adult programs sponsored by other groups that use library facilities. If young adult programs are offered as a series, count each program in the series. For example, a book club offered every two weeks, 24 weeks a year, should be counted as 24 programs. Exclude library activities for young adults delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy tutoring, services to homebound, homework assistance, and mentoring activities. 7.8 50 Total number of Adult Programs provided by the library Report the number of planned events whose primary audience is adults which introduces the group to any of the broad range of library services or activities for adults or which directly provides information to participants. Adult programs may cover use of the library, library services, or library tours. Adult programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples include book clubs and resume writing workshops. Count all adult programs, whether held on- or off-site that are sponsored or co-sponsored by the library. Do not include adult programs sponsored by other groups that use library facilities. If adult programs are offered as a series, count each program in the series. For example, a computer skills class offered once a week for 10 weeks should be counted as 10 programs. Exclude library activities for adults delivered on a one-to-one basis, rather than to a group, such as 7.9 72 one-to-one resume assistance and services to homebound. TOTAL NUMBER OF LIBRARY PROGRAMS (7.7+7.8+7.9) Texas Public Libraries Annual Report Page 13 XAccreditation-related question Attendance at Children's Programs provided by the library This is the total annual count of the attendance, both adults and children, at programs for which the primary audience is children 11 years of age and younger. 7.11 32,481 Attendance at Young Adult Programs provided by the library This is the total annual count of the attendance, both adults and children, at programs for which the primary audience is young adults 12 through 18 years. 7.12 860 Attendance at Adult Programs provided by the library This is the total count of the attendance, both adults and children at programs for which the primary audience is adults, ages 19 and older. TOTAL ATTENDANCE AT ALL LIBRARY PROGRAMS (7.11+7.12+7.13) Visits and Registered Users Number of Library Visits (gate count) This is the number of persons entering the library for whatever purpose during the year. 7.15 320,130 Number of Registered Users A registered user is a library user who has applied for and received an identification number public library that has established conditions under which the user may borrow library materials access to other library resources. Note: Files should have been purged within the past three (3) years. or card from the and gain 7.16 73,634 X Does the library have a Long -Range Plan? Report whether or not the library is operating with a Tong -range plan in place. The library's governing board shall approve this plan. It must be reviewed and updated at least every five years and must include a collection development element. 7.17 / Yes ❑ No X Does the library have available a photocopier for use by staff? 7.18 fres �No X Does the library have available a photocopier for use by the public? 7.19 ✓ Yes ❑ No SECTION 8: LIBRARY STAFFING AND SALARIES Include all positions funded in the library's budget whether those positions are filled or not. Report figures as of the last day of the fiscal year. Report number of hours worked per week. Report all hours worked for each employee type and report as total hours worked per week. DO NOT REPORT NUMBER OF EMPLOYEES. Texas Public Libraries Annual Report NAccreditation-related question Page 14 Librarians with Master's Degree from program accredited by ALA —Total hours Persons reported under this category usually do work that requires professional training and theoretical or scientific aspect of library work, or both, as distinct from its mechanical or clerical educational requirement is a master's degree from a library education program accredited Library Association (ALA). NCATE librarians. //►Report total number of hours all MLS librarians work per week, not as number of persons. Example: 2 MLS librarians each work 40 hours per week - report 80 hours8 (40 X 2) worked per week skill in the aspect. The by the American 470.00 Other persons holding title of Librarian —Total hours worked per week Persons reported under this category do paid work that usually requires some professional training and skill in library work that might include mechanical or clerical aspects. » 'Report total number of hours all librarians work per week,not as number of persons. Example: 2 librarians each work 30 hours per week. Report 60 hours (30 X 2) 8.2 0.00 8.3 All other Paid Staff — Total hours worked per week Includes all other persons paid by the library budget including plant operation, security, and maintenance staff. ///Report total number of hours all other paid staff work per week, not as number of persons. Use the employees' normal work schedule to calculate. Example: 3 paid part-time employees: 1 works 10 hours/week, 1 works 20 hours/week, one works 710.00 25 hours/week. Report 55 hours (10+20+25) 8.3 TOTAL PAID LIBRARY STAFF (8.1+8.2+8.3) 8A How many hours last year did Volunteers work in your library? Indicate the total number of hours that were worked in the library by persons who were not on the library's payroll. Include volunteers, community service persons and those 8,414 paid from non -library programs, such as Green Thumb. 8.5 What was the Head Librarian's Annual Rate Of Salary? Report the annual rate of pay for the head librarian (director) at the end of the library's fiscal year. Include merit, longevity, and other payments made directly to the individual. If the position is vacant, report the annual salary that you expect to pay when someone $90,000 is hired. 8.6 X How many hours per week is the Head Librarian currently employed in library duties? 8.7 40 X Has the Head Librarian obtained a minimum of 10 hours of continuing education credits within this reporting period? Continuing education activities that meet qualitative standards for which the applicant can documentation of participation, duration, and relevance to the operation of a library. supply These activities must be instructional and may include workshops, appropriate 8.8 ✓ Yes sessions at library association conference, and distance education meetings. No Texas Public Libraries Annual Report Page 15 3Accreditation-related question SECTION 9: RESOURCE SHARING Interlibrary Loans An item of library material, or a copy of the material, is made available by one autonomous library to another upon request. The libraries involved in interlibrary loan are not under the same library administration. Report both "specific item" and "subject request" in this section. X Questions 9.1 and 9.2 are part of the library's accreditation. They are based on the Texas Administrative Code 13, Rule.§1.83. X Is your library willing to borrow materials from another library for your patrons? 9.1 ZYes ❑ No X Is your library willing to lend materials to another library for their patrons? 9.2 QYes ❑ No Interlibrary loan (ILL) requests Please report number of loans actually received or actually loaned, even if that number is zero (exclude informational requests). How many loans were received from other libraries? These are library materials, or copies of the materials, received by one autonomous library from another upon request. The libraries involved in interlibrary loans are not under the same library administration. 9.3 5,628 How many loans were provided to other libraries? These are library materials, or copies of the materials, provided by one autonomous library to another upon request. The libraries involved in interlibrary loans are not under the same library administration. 9.4 4,767 SECTION 10: INTERNET AND ELECTRONIC SERVICES X Does your library have a computer with Internet access for the use by staff? 10.1 ‘/ Yes ❑ No X$ Does your library have a computer with Internet access for the use by the public? 10.2 Yes ❑ No How many terminals are used to access the Internet by general public? Report the number of Internet computers (personal computers (PCs) and laptops), whether purchased, leased or donated, used by the general public in the library. 10.3 56 Texas Public Libraries Annual Report Page 16 XAccreditation-related question What was the total number of uses of Public Internet Computers in the library during the year? This is for in -library use only. Report the total number of uses (sessions) of the library's Internet computers in the library during the last year. If the computer is used for multiple purposes (Internet access, word-processing, OPAC, etc.) and Internet uses (sessions) cannot be isolated, report all usage. A typical week or other reliable estimate may be used to determine the annual number. Sign-up forms or Web -log tracking software also may provide a reliable count of uses (sessions). Note: The number of uses (sessions) may be counted manually, using registration logs. Count each use (session) for public Internet computers, regardless of the amount of time spent on the computer. A use (session) on the library's public Internet computer(s) three times a week would count as three uses (sessions). Software such as "Historian" can also be used to track the number of uses (sessions) at each public Internet computer. If the data is collected as a weekly figure, multiply that figure by 52 to annualize it. 10.4 90,296 How many persons were trained in the use of electronic resources (formal and informal)? How many persons were trained in the use of electronic resources in formal settings and/or informal settings? A formal setting can be a class in computer hardware or software usage, instruction on how to access Internet or email, the library online catalog, how to search electronic databases or CD-ROMs, etc. A formal setting can be small or large classes in instruction on the use of any electronic resource. An informal setting can include one- on-one instruction computer hardware or software usage, instruction on how to access Internet or email, the library online catalog, how to search electronic databases or CD-ROMs, etc. 10.5 27,508 Number of Wi-Fi sessions Report the total number of sessions in a year of the library's wireless Internet access (Wi-Fi) by users. A wireless connection allows users to make a connection to the library's Internet using a personal laptop, tablet, or smart phone. A typical week or other reliable estimate may be used to determine the yearly number. Do not include use of library equipment in this count. 10.6 11,315 Number of Website visits No website Yes 10.7 Report the total number of visits to the library's website. Data not collected SECTION 11: LIBRARY HOURS Annual Total of Public Service Hours - Central Library Only This is the number of hours of library service that were available to your patrons last year at the Central/Main Library. This total should be reduced for any hours that any of the facilities were closed to the public (e.g., holidays, weather emergencies, natural disasters, staff development days, construction, repairs, etc.). Report every hour that the facility is open to the public during all of last year. Branch hours open per year will be reported in each branch sub -report. 11.1 2,924 Annual Total of Public Service Weeks - Central Library Only This is the number of weeks open for public service. The count should be based on number of weeks open for half or more of its scheduled service hours. Extensive weeks closed to the public due to natural disasters or other events should be excluded from the count. DO NOT calculate based on total number of service hours per year. For example, do not divide total hours by 52 (weeks). Round to the nearest whole number of weeks. If the library was open half or more of its scheduled hours in a given week, round up to the next week. If the library was open less than half of its scheduled hours, round 11.2 52 down. Texas Public Libraries Annual Report Page 17 XAccreditation-related question Total hours library open during Regular Week - Central Library Only Total hours open during the central library's regular weekly schedule. 11.3. 71 Total hours library open during Summer Week - Central Library Only Total hours open during the central library's summer schedule. If same as regular schedule, please put same hours as in 11.4 71 X How many unduplicated hours is the library and its branches open per week during a regular scheduled week? If your library does not have any branches, this answer will be the same as your answer to 11.3 Libraries with branches should report the total number of unduplicated hours per week the libraries are open. For assistance or clarification, contact TSLAC, or use the Weekly Total Calculator below. Example: Main is open M -F 8-5; the branch is open M -F 9-6. This library would be open 10 unduplicated hours per day. The total for five days would equal 50 hours per week. 11.5 0 Texas Public Libraries Annual Report XAccreditation-related question Page 18 SECTION 12: LIBRARY INFORMATION - Branch and/or Bookmobile (check one) 12.1 , Branch , Bookmobile This section requests information for contacting the library branch or bookmobile and its staff. By entering this information you understand that this becomes public information. Library Branch Name 12.2 Mailing Address 12.3 Street or PO Box 12.4 City 12.5 zip code 12.6 4 -digit zip ext Street Address (if different) 12.7 Street or PO Box 12.8 City 12.9 zip code 12.10 4 -digit zip ext Phone 12.11 (Area code) Phone number Telefax 12.12 (Area code) Phone number E-mail Address Do not use personal email addresses if not for public consumption. 12.13 Librarian 12.14 First Name 12.15 Last Name What is the square footage of the branch library? Provide the area, in square feet, of the branch library or bookmobile. This is the area on all floors enclosed by the outer walls of the library. Include all areas occupied by the library, including those areas off-limits to the public. Include areas shared with another agency or agencies if the library has use of that area. 12.16 sq ft Does the branch have an established schedule in which services of the staff are available to the public? 12.17 Yes No Annual Total of Public Service Hours - Branch Or Bookmobile Only This is the number of hours of library service were available to your patrons last year at the For each bookmobile, count only the hours during which the bookmobile is open to the public. reduced for any hours that the facility was closed to the public (e.g. holidays, weather branch or bookmobile. This total should be emergencies, natural disasters, staff development days, construction, repairs, etc.). Report every hour that the facility was open to the public during all of last year. 12.18 Annual Total of Public Service Weeks - Branch Or Bookmobile Only This is the number of weeks open for public service. The count should be based on number of weeks open for half or more of its scheduled service hours. Extensive weeks closed to the public due to natural disasters or other events should be excluded from the count. DO NOT calculate based on total number of service hours per year. For example, do not divide total hours by 52 (weeks). Round to the nearest whole number of weeks. If the library was open half or more of its scheduled hours in a given week, roundup to the next week. If the library was open less than half of its scheduled hours, round down. 12.19 Texas Public Libraries Annual Report F$ Accreditation -related question DEADLINE FOR REPORT AND APPLICATION SUBMISSION Texas Administrative Code, Title 13, Chapter 1, Rule §1.85 regarding the Annual Report. A public library shall file a current and complete annual report with the Texas State Library and Archives Commission by April 30. Revisions to the annual report which would affect membership status for the next fiscal year will not be accepted after July 31. Staff vacancies that occur after the report is filed shall not adversely affect applications for system membership in the next fiscal year. Staff vacancies that occur prior to filing the report which affect system membership must be filled and reported prior to July 31. Willful falsification of annual reports shall cause the library to be disqualified for one year in the first instance and disqualified for three years in the second instance. To be considered for accreditation, the library must submit the annual report no later than April 30 and complete the Accreditation in State Library System Application. Once completed, the application should be sent to the Library Development & Networking Division. The application can be found on our website at: https://www.tsl.state.tx.us/Id/pubslarsma/index.html . It is also on the homepage of the Texas LibPas website when you log in. We encourage libraries to either scan and email, or fax the application to us. We do not need the original. Email the application to vgreenwood@tsl.state.tx.us; or Fax the application to 512-936-2306, attention Valicia Greenwood; or Mail the application to PO Box 12927, Austin, Texas 78711-2927. QUESTIONS: If you have any questions about this survey, please contact Valicia Greenwood (vereenwood(tsl.state.tx.us) or Stacey Malek (smatek@tsl.state.tx.us) , or 512-463-5465, toll free 1-800-252-9386. Texas Public Libraries Annual Report NAccreditation-related question Page 19