CM-2016-1056 - 3/4/2016PENDING FINAL SIGNATURE
FROM OTHER PARTY
ACCREDITATION IN STATE LIBRARY SYSTEM
APPLICATION
LIBRARY Local Fiscal Year 2015
ARCHIVES
This form must be completed by public libraries applying for accreditation in the State Library
System and submitted on or before April 30, 2016.
LIBRARY NAME Round Rock Public Library CITY Round Rock
Certification
The below signed certify, to the best of their ability, that the information contained in the library's annual
report is complete and accurate for local fiscal year 2015.
All applicable signatures are necessary, based on library's legal establishment.
SIGNATURE of 0 Mayor U ❑ County Judge
(Check one) 70 City Manager ❑ School Superintendent
❑ District Board Chair
Signatures of city secretaries or county clerks,
will not be accepted.
SIGNATURE of Head Librarian
SIGNATURE of Library Board Chair
Laurie Hadley
Printed Name
Michelle Cervantes
Printed Name
Printed Name
Accreditation SFY2017
Only one electronic copy needed. Scan and send by email to: voreenwood @tsl texas oov, or fax to: 512/936-2306.
REM
111
y*_ ANNUAL REPORT FOR LOCAL FISCAL
LIBRARY
ARCHIVES YEAR 2015
This report is due to the Texas State Library and Archives Commission by April 30, 2016. We
strongly urge libraries to report no later than March 31, 2016, to provide time to make any
necessary revisions.
The Texas State Library and Archives Commission participates in a national public library data
collection system. The purpose of this system is to ensure the collection of comparable data in all
states. The data is used for the creation of a composite report on the public libraries of the United
States and for state -to -state comparisons by the Institute of Museum and Library Services IMLS. This
report is also used to accredit Texas public libraries and some data elements are used for that
purpose. Accreditation -related questions are marked within the questionnaire X.
Definitions are important to ensure comparability of data from different libraries and states. Please
refer to the definitions as this survey is completed.
Reporting libraries should not leave any items blank. Estimates are important if exact data are not
available. For Section 3: Expenditures, Section 4: Local Financial Effort, and Section 5: Revenue,
enter "0" if the appropriate entry for an item is zero or "none." For the other sections, enter "0" if
the appropriate entry for an item is zero or "none" and enter "N/A" in the Notes field if an item does
not apply to a particular library. If an exact figure is not available for a particular item, but it is
known that the amount is greater than zero, the librarian should enter an estimate of the amount,
and add an explanation in the Notes field. If you need to estimate, please use a standard
methodology for doing so. If you have questions, please contact LDN staff.
All questions relate to the library's local fiscal year 2015: the year that ended in calendar year 2015
and included January 1, 2015. If there was a change in the fiscal year, please contact LDN staff to
update that information. All information must be entered into LibPAS, the online data collection portal at
1,14.-.... //-.--
Texas State Library - Library Development & Networking (LDN) Contacts
Valicia Greenwood (vgreenwood(&tsl texas Qov)
Stacey Malek (-s-malek(a)tsl.texas.Qov),
512/463-5465 or toll free in Texas 800/252-9386.
SECTION 1: LIBRARY INFORMATION - Central/Administrative Library
Library Contact Information. This section requests information for contacting the library, its staff,
board, and friends group. By entering this information you understand that this becomes public
information. Do not use personal email addresses if you do not wish them to be published.
NOTE: In the online form, contact questions in the section 1.1 through 1.21 have been prefilled and
locked. You will not be able to change the data. Please contact LDN staff if changes need to be
made to these questions.
1.1 Library Name
Round Rock Public Library System
Local fiscal year covered by this report
1'3
Began
10/01/2014
I
1'4
Ended
09/30/2015
1.2 County
Williamson
mo/da / ear
mo/da /ear
Mailing Address
216 E Main Ave
Round Rock
78664
5245
1.5 Street or PO Box
1.6 City
1.7 zip code
1.8
zi +4
Texas State Library and Archives Commission Puhlir I ihrary Anneal Ron,,.+
Street Address
216 E Main Ave
Round Rock
78664
5245
Number of 0
2.2 Bookmobiles bookmobiles
Definition: Administered from a central unit,
Definition: A bookmobile is a traveling branch
branch libraries are auxiliary units that have at
library and has at least all of the following:
if different
1.9 Street or PO Box
1.10 City
1.11 zip
1.12
♦ paid staff
♦ paid staff
♦ regularly scheduled hours bookmobile stops for
code
zip+4
X 1.13 Does the library have a published telephone number?
Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83
Y,4s
No
1.14 Phone number
5122187000
1.15 Telefax
5122187061
area code / phone number
area code / phone number
Head Librarian/
Library Director
Michelle
Cervantes
if position is vacant, contact LDN
1.16 First name
1.17 Last name
staff
1.18 Administrator's email
address
mcervantes roundrocktexas.
@
1.19 Library
email addressTwens@roundrocktexas.gov
X 1.20 Does the library have a website? I Ya (s I No
Texas public libraries must have a website in order to be accredited. If the library does not have a
website, please contact LDN staff.
Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83
1.21 Internet/ Web Address
http://www.roundrocktexas.gov/library
1.22 Is the information provided in 1.1 through 1.21 correct?
Please contact LDN staff if changes need to be made to these questions.
Yds
No
Michelle
Cervantes
Contact Person:
person completing this
1.23 First name
1.24 Last name
report
mcervantes@roundrocktexas.gov
1.25 Contact email
Board
n/a
n/a
Friends' Group
:L�ind:a���Bee�be�
Chair
President
1.26 First name
1.27 Last name
1.28 First name 1.29 Last name
SECTION 2: OUTLETS
This section requests information on public service outlets. Report figures as of the last day of the
fiscal year. If there is a new branch, but it was not open for business before the end of the library's
local fiscal year, it should not be included on this report.
2.1 Branch Libraries Number of
branch libraries 0
Number of 0
2.2 Bookmobiles bookmobiles
Definition: Administered from a central unit,
Definition: A bookmobile is a traveling branch
branch libraries are auxiliary units that have at
library and has at least all of the following:
least all of the following:
♦ a truck or van that carries an organized
♦ separate quarters,
collection of library materials,
♦ an organized collection of library materials,
♦ paid staff
♦ paid staff
♦ regularly scheduled hours bookmobile stops for
♦ a regular schedule for being open to the public
being open to the public
3$Accreditation-related question
Page 2
Texas State Library and Archives Commission Public Library Annual Report
2.3 Renovations, expansion, new construction I Yes I fyb
Has the main library building or any branch library been renovated or expanded, or had new
construction completed within the period covered by this report? Report structural changes only.
2.4 Square footage of the main library
43,000
I Square feet
This is the area on all floors enclosed by the outer walls of the library. Include all areas occupied by
the library, including those areas off-limits to the public. Include areas shared with another agency or
agencies if the library has use of that area.
SECTION 3: EXPENDITURES
REPORT ACTUAL EXPENDITURES, NOT BUDGETED AMOUNTS
Operating Expenditures are those current and recurrent costs necessary to support library services.
Only such funds that are supported by expenditures documents such as invoices, contracts, payroll
records, etc. at the point of disbursement should be included.
Local accounting practice will generally determine whether a particular expense is classified as
operating or capital expense.
♦ Do not report the value of free or donated items as expenditures.
♦ Do not report estimated costs.
♦ Report only those grant awards directly spent by this library. Do not report grant funds
spent for this library by another entity.
♦ Significant costs of ordinary operating expenditures, especially benefits and salaries, that
are paid by other taxing agencies or government agencies with the authority to levy taxes on behalf
of the library may be included if the information is available.
♦ Any operating expenditure not covered by Staff and Collection Expenditures should be
reported in question 3.8, Other Operating Expenditures.
These expenditures are from all sources of revenue, including federal, state, Friends group revenue
to the library, and foundation monies. The information reported in Expenditures may differ from the
information reported in Library Revenue by Source.
Library Operating Expenditures
Operating Expenditures are those current and recurrent costs necessary to support library services.
Only such funds that are supported by expenditures documents such as invoices, contracts, payroll
records, etc. at the point of disbursement should be included.
Staff Expenditures
REPORT ACTUAL EXPENDITURES, NOT BUDGETED AMOUNTS
3.0 Did the library expend any funds from sources outside the library's home county such as
Tocker Foundation, Dollar General, Hancher Foundation, Texas Book Festival, NEA, or similar
Yes
No
sources?
If Yes, please include those expenditures in Section 3, but do not include them in Section 4.
If No, please include all expenditures from Section 3 in Section 4.
RAccreditation-related question
Page 3
Texas State Library and Archives Commission Public Library Annual Report
3.1 Salaries and Wage Expenditures
$1,286,642
This amount should be the salaries and wages for all library staff including plant operation, security and maintenance staff.
Include salaries and wages before deductions, but exclude "employee benefits." Include longevity, merit, and other funds
paid directly to employees. Do not report salaries paid by an outside entity, such as Green Thumb employees or
employees paid under a training program administered through another entity.
3.2 Employee Benefits Expenditures
$585,33
These are the benefits outside of salary and wages paid and accruing to employees including plant operations,
security, and maintenance staff, regardless of whether the benefits or equivalent cash options are available to
all employees. Include amounts for direct paid employee benefits including social security, retirement, medical
insurance, life insurance, guaranteed disability income protection, unemployment compensation, worker's
compensation, tuition, and housing benefits.
3.3 Total Staff Expenditures
Sum of 3.1, 3.2 1 $1,871,979
Collection Expenditures
REPORT ACTUAL EXPENDITURES, NOT BUDGETED AMOUNTS
3.4 Print Materials Expenditures $178,550
Books, serial back flies, current serial subscriptions, government documents, and any other print acquisitions.
3.5 Electronic Materials Expenditures $118,568
Report all operating expenditures for electronic digital materials. Types of electronic materials include e -books, audio and
video downloadables, e -serials including journals, government documents, databases including locally mounted, full text or
not, electronic files, reference tools, scores, maps, or pictures in electronic or digital format, including materials digitized by
the library.
Electronic materials can be distributed on computer software, CD, or other portable digital carrier, and can be accessed via
a computer, via access to the Internet, or by using an a -book reader. Include expenditures for materials held locally and for
remote materials for which permanent or temporary access rights have been acquired.
► ► 0- Exclude operating expenditures for library system software and microcomputer software used only by the library staff
or fees for TexShare databases. These are reported in 3.8, Other Operating Expenditures.
3.6 Other Materials Expenditures $104,216
Lal
Report all operating expenditures for other materials, such as microforms, audio units, DVD,
and materials in new formats.
3.7 Total Library Collection Expenditures
Sum of 3.4, 3.5, 3.6 $401,334
All expenditures for collection materials, regardless of the source of those funds, should be included in question
3.7. Any funds expended from local sources only (within the library's home county), are reported in question
4.1.
3.8 Other Operating Expenditures $251,963
This includes all expenditures other than those reported for Total Staff Expenditures Question 3.3 and Total
Collection Expenditures Question 3.7. Include expenses such as binding, supplies, repair or replacement of
existing furnishings and equipment; and costs of computer hardware and software used to support library
operations or to link to external networks, including the Internet. Report contracts for services, such as costs
for operating and maintaining physical facilities, and fees paid to a consultant, auditor, architect, attorney, etc.
Include fees paid to the TexShare database program.
3.9 Total Direct Library Operating Expenditures
Sum of 3.3, 3.7, 3.8
$2,525,276
2$Accreditation-related question
Page 4
Texas State Library and Archives Commission Public Library Annual Report
3.10 Indirect Costs - Optional - must submit documentation if claimed $0
This should only be reported when a library has failed to meet the Maintenance Of Effort requirement for
accreditation in state library system. If included, the expense must be documented by the local government
entity that provided the service, and the document must be submitted to the state library with a signature from
a government official with fiscal authority.
An indirect cost is a cost incurred for a normal library operating expenditure such as janitorial services,
purchasing, accounting, grounds maintenance, utilities, insurance, telecommunications, or payroll services that
is not assigned to the library's budget, but paid for by a local government agency on behalf of the library. If
you are claiming indirect expenditures and are uncertain whether an expenditure may be claimed, please
contact LDN staff. Do not include capital expenditures.
3.11 Total Library Operating Expenditures $2,525,276
Sum of 3.9, 3.10
NOTE: All library operating expenditures, regardless of the source of those funds, should be included in
question 3.11. Any funds expended from local sources only (within the library's home county), are reported in
question 4.2.
3.12 Capital Expenditures $0
This amount should never be included in any of the questions in Section 4, but should be reported in sources of
funds reported in the Capital Revenue part of Section 5.
Do not include Operating Expenditures reported above. Local accounting practice will generally determine whether a
particular expense is classified as operating or capital expense.
These would be one-time only or extraordinary expenditures. These are major capital expenditures such as the
acquisition of or additions to fixed assets. Examples include expenditures for building sites, new buildings and
additions to or renovations of library buildings.
Include expenditures for furnishings, equipment and initial book stock for new buildings, building additions or
renovations; library automation systems, and new vehicles, and other one-time major projects. Include federal,
state, local, or other revenue used for major capital expenditures.
Exclude replacement and repair of existing furnishings and equipment, regular purchase of library materials, and
investments for capital appreciation. Exclude contributions to endowments, or revenue passed through to another
agency.
REPORT ACTUAL EXPENDITURES, NOT BUDGETED OR ESTIMATED AMOUNTS.
SECTION 4: LOCAL FINANCIAL EFFORT I
This section contains questions which will help determine whether the library meets the minimum
accreditation criteria. Local Operating Expenditures, question 4.2, is used in determining whether a
library has met the Maintenance of Effort MOE criteria.
Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.74
REPORT ACTUAL EXPENDITURES, NOT BUDGETED OR ESTIMATED AMOUNTS.
39 4.1 Local expenditures on collections
$401,334
Of the amount shown in Total Collection Expenditures, reported in question 3.7, how much.was
expended from local funds?
■ Report the total amount spent for library materials from local funds only. That is, that part of the amount in
question 3.7, Total Collection Expenditures, that was paid for with city, library district, county, school
district, and other local revenue sources. This amount may be the same as Total Collection Expenditures.
■ Do not include materials expenditures from non -local grant sources such as Tocker Foundation, Dollar
General, Hancher Foundation, Texas Book Festival, NEA, or similar sources outside of the library's home
county.
This amount is included in the amount reported in question 4.2, Local Funds Expenditures.
RAccreditation-related question
Page 5
Texas State Library and Archives Commission Public Library Annual Report
i«$ 4.2 Local funds used for library operating expenditures $2,525,276
Of the amount shown in Total Operating Expenditures, reported in question 3.11, how much was
expended from local funds?
• Report the amount of funds spent for total operating purposes from local funds only. That is, that part of
the amount reported in question 3.11, Total Operating Expenditures that was paid for with city, library
district, county, school district, and other local revenue sources, reported in question 5.4 and 5.10. This
amount may be the same as reported in question 3.11, Total Operating Expenditures.
• Do not include expenditures from non -local grant sources such as Tocker Foundation, Dollar General,
Hancher Foundation, Texas Book Festival, NEA, or similar sources outside of the library's home county.
• Include any expenditures reported in question 4.1, Local expenditures on collections. Include all
expenditures reported in question 4.3, Local government operating expenditures.
• Include documented Indirect Costs, question 3.10 only when necessary to meet the average of
expenditures for the Maintenance of Effort requirement.
X 4.3 Local government funds in library operating expenditures $2,525,276
Of the amount reported in question 3.11, Total Operating Expenditures, how much was expended
from local government revenue, reported in question 5.4?
• Report the amount of funds spent for total operating purposes from local government funds only. That is,
that part of the amount reported in question 3. 11, Total Operating Expenditures, that was paid for with
city, library district, county, or school district revenue sources.
• Do not include expenditures from non -local grant sources such as Tocker Foundation, Dollar General,
Hancher Foundation, Texas Book Festival, NEA, or similar sources outside of the library's home county.
• Do not include expenditures from other local sources reported in question 5.10, such as donations, fines,
fees, Friends group funds, memorials or similar sources.
• Include documented Indirect Costs, reported in question 3.10, only when necessary to meet the average of
expenditures for the Maintenance of Effort (MOE) requirement.
This amount should be included in the amount reported in question 4.2, Local Funds Expenditures.
SECTION 5: REVENUE
Library Revenue by Source
The total funds reported as Library Revenue will not necessarily equal the total of Library
Expenditures reported. Do not report grant funds spent on behalf of this library by another entity.
Do not report salary revenue if the library did not pay the salary, as in the case of Green Thumb
employees or employees paid under a training program administered by another entity.
Do not include indirect costs.
Revenue Used for Library Operating Expenditures
Report revenue received by the library used for the current and recurrent costs of operation, including grants.
Report by source of revenue.
Do not include revenue for major improvements such as, construction, renovation, endowment fund deposits,
other extraordinary items. Do not report revenue unavailable for use by the library such as fines or funds
unspent from previous fiscal years.
3gAccreditation-related question
Page 6
Texas State Library and Archives Commission Public Library Annual Report
Local Government Revenue — Operating
All tax and nontax receipts appropriated by the city, library district, county, or school district to the
public library and available for expenditure by the public library for operating costs. Do not include
the value of any contributed, indirect, in-kind services, or the value of any gifts and donations, fines,
fees, or grants.
5.1 City, Cities, or Library District Revenue used for operating
expenditures. Include revenue from other cities, as reported in 5.22 & 5.23. $2,525,276
5.2 County or Counties Revenue used for operating expenditures. Include
revenue from other counties, as reported in 5.22 & 5.23. $0
5.3 School District Revenue used for operating expenditures. $0
5.4 Local Government Operating Revenue $2,525,276
Sum of 5.1, 5.2, 5.3
This amount should not be less than the amount reported in question 4.3, local government
operating expenditures.
5.5 Other state revenue $0
Record the source of funds in the Notes Section. All revenue from funds collected by the State and distributed
directly to this library for expenditure by the library for operating costs.
Do not include competitive grants from the Texas State Library (TSLAC), ILL reimbursement or
Edge program funds.
5.6 Federal Library Services & Technology Act revenue (LSTA) $0
Record the source of funds in the Notes Section. Include all revenue from a federal LSTA grant distributed
directly to this library for expenditure by the library, received directly from the Institute for Museum and
Library Services (IMLS).
Do not include competitive grants from the Texas State Library (TSLAC), ILL reimbursement or
Edge program funds.
5.7 Other Federal revenue $0
Record the source of funds in the Notes Section. All other revenue from the federal government other than
that reported in Question 5.6, distributed directly to this library for expenditure by the library for operating
costs, including such federal monies distributed by the State.
Do not include any E -rate reimbursements.
5.8 Federal Operating Revenue
$0
Sum of 5.6, 5.7
5.9 Foundation and corporate grant revenue $0
Record the source of funds in the Notes section. Include cash grants from private foundations or corporations
used for the purpose of library operating costs by the public library.
5.10 Other Local Sources of Revenue $0
Report all revenue other than that reported in any of the other revenue categories used for operating costs,
such as interest, fines, donations from individuals or Friends groups. Include monetary gifts and donations
from individuals. Do not include the value of any contributed services or the value of any non -monetary gifts
and donations. Sources should be from entities within the library's home county.
$Accreditation -related question
Page 7
Texas State Library and Archives Commission Public Library Annual Report
5.11 Other Operating Revenue Subtotal
$0
Sum of 5.9, 5.10
(d) furnishings, equipment and initial collections all type for new buildings, building additions, or
5.12 Total Revenue Used for Library Operating Expenditures
to networks, or to run information products; (f) new vehicles; and (g) other one-time major projects.
Sum of 5.4, 5.5, 5.8, 5. 11
$2,525,276
Revenue Used for Major Capital Expenditures
Report revenue to be used for major capital expenditures, by source of revenue. Include funds
received for (a) site acquisition; (b) new buildings; (c) additions to or renovation of library buildings;
(d) furnishings, equipment and initial collections all type for new buildings, building additions, or
building renovations; (e) computer hardware and software used to support library operations, to link
to networks, or to run information products; (f) new vehicles; and (g) other one-time major projects.
Exclude revenue for replacement and repair of existing furnishings and equipment, regular purchase
of library materials, and investments for capital appreciation. Do not include revenue passed through
to another agency, such as fines, or funds unspent from previous fiscal years.
Do not report revenue that has already been reported in operating revenue.
Local Government Revenue — Capital
All tax and nontax receipts appropriated by the city, library district, county, or school district to the public
library and available for expenditure by the public library. Do not include the value of any contributed, indirect,
in-kind services, or the value of any gifts and donations, fines, fees, or grants.
5.13 City, Cities, or Library District Revenue used for major capital
expenditures include revenue from other cities, reported in 5.22 & 5.23
$0
5.14 County or Counties Revenue used for major capital expenditures
include revenue from other counties, reported in 5.22 & 5.23
$0
5.15 School District Revenue used for major capital expenditures
$0
5.16 Other state revenue used for major capital expenditures $0
Record the source of funds in the Notes Section. Report all revenue from funds collected by the State and
distributed directly to this library for expenditure by the library
Do not include competitive grants from the Texas State Library (TSLAC), ILL reimbursement or
Edge program funds.
5.17 Federal Library Services & Technology Act revenue (LSTA) funds $0
used for major capital expenditures
Record the name of the LSTA program in the Notes Section. Report all revenue from a federal LSTA grant
distributed directly to this library for expenditure by the library, received directly from the Institute for Museum
and Library Services agency.
Do not include competitive grants from the Texas State Library (TSLAC), ILL reimbursement or
Edge program funds.
5.18 Other Federal revenue used for major capital expenditures $0
Record the source of funds in the Notes Section. Report all other revenue from the federal government other
than that reported in Question 5.17, distributed directly to this library for expenditure by the library, including
such federal monies distributed by the State. Do not include any E -rate reimbursements.
5.19 Foundation and corporate grant revenue used for major
capital expenditures
$0
UAccreditation-related question
Page 8
Texas State Library and Archives Commission Public Library Annual Report
Record the source of funds in the Notes section. Report cash grants from private foundations or corporations
used for the purpose of major capital expenditures by the library received this fiscal year, whether or not
expended.
5.20 Other Local Sources of Revenue used for major capital expenditures $0
Report all revenue received from entities within the library's home county, other than that reported in any of
the other revenue categories used for major capital expenditures. Include interest, fines, and donations from
individuals or Friends groups. Include monetary gifts and donations from individuals. Do not include the value
of any contributed services or the value of any non -monetary gifts and donations.
5.21 Total Revenue Used for Library Capital Expenditures
Sum of 5.13 through 5.20
$0
Government Revenue Sources Outside Local City or County
Skip this section if the library did not receive funds from a city or county outside of the one in which
the library is located. If funds were received from government entities outside of the local area, then
list the appropriate cities or counties separately and indicate the total of the funds received from
each. Make certain these totals are reflected in the local government revenue section, questions 5.1, 5.2,
5.13, 5.14.
5.22 County providing funds outside home county
5.23 Amount Received
SECTION 6: LIBRARY COLLECTION
This section collects data on selected types of materials. It does not cover all materials for which expenditures
are reported in the Collection Expenditures section. Unless otherwise indicated, report for each item, title, and
physical unit the amount held at the end of the fiscal year. Physical units are volumes, items, or pieces. For
reporting purposes, a title is a publication that forms a separate bibliographic whole, whether issued in one or
several volumes, reels, or disks. The term applies equally to printed materials, such as books and periodicals,
as well as audio and video materials. Report only items the library has acquired as part of the collection,
whether purchased, leased, licensed, or donated as gifts. Do not count un -catalogued paperbacks.
Most software systems include a method of determining number of titles. Libraries should use whatever
method their software provides. If no method is available, an estimate should be made.
For purposes of this survey, units are defined as `units of acquisition or purchase". The "unit" is determined by considering
whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users.
• Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired
equivalent to purchasing multiple copies of a single title. For example, if a library acquires a title with rights to a single
user at a time, then that item is counted as 1 "unit"; if the library acquires rights to a single title for 10 simultaneous
users, then that item is counted as 10 "units"
• Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For example, if
a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as
100 "units".
X 6.0 Library Catalog Yeas No
Does the library have a catalog of its holdings available to the public that is searchable electronically, at a
minimum by author, title, and subject?
Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83
39Accreditation-related question
Page 9
Texas State Library and Archives Commission Public Library Annual Report
Books in Print
6.1 Number of titles 146,551 6.2 Number of Volumes, Items or Physical Units 169,026
Books are non -serial printed publications including music and maps that are bound in hard or soft covers, or in
loose-leaf format. Include non -serial government documents. Report the number of physical units, including
duplicates. Books packaged together as a unit, such as a 2 -volume set, and checked out as a unit are counted
as one physical unit. Do not count un -cataloged paperbacks.
Audio Materials — Physical Materials
6.3 Number of titles 16,491 6.4 Number of Volumes, Items or Physical Units 17,063
These are materials circulated in a fixed, physical format on which sounds only are stored recorded and that
can be reproduced played back mechanically, electronically, or both. Include records, audiocassettes, audio
cartridges, audio discs including audio CD's, audio reels, talking books, and other sound recordings stored in a
fixed, physical format. Items packaged together as a unit, such as two audiocassettes for one recorded book,
and checked out as a unit are counted as one physical item.
Do not include downloadable electronic audio files.
6.5 Audio Materials — Downloadable Units 2,148
These are downloadable electronic files on which sounds only are stored recorded and that can be reproduced
played back mechanically, electronically, or both. Report the number of units. Report only items the library has
selected as part of the collection including titles available through a consortium.. Include both cataloged and
un -cataloged titles.
For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by
considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of
simultaneous users.
• Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages
acquired equivalent to purchasing multiple copies of a single title. For example, if a library acquires a title
with rights to a single user at a time, then that item is counted as 1 "unit"; if the library acquires rights to a
single title for 10 simultaneous users, then that item is counted as 10 "units".
• Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For
example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that
collection would be counted as 100 "units".
Video Materials — Physical Materials
6.6 Number of titles 13,378 6.7 Number of Volumes, Items or Physical Units 18,492
These are materials circulated in a fixed, physical format on which moving pictures are recorded, with or
without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver or
computer monitor. Video formats may include tape (VHS), DVD and CD. Items packaged together as a unit,
such as two video cassettes or DVDs for one movie and checked out as a unit are counted as one physical
item.
Do not include downloadable electronic video files.
3BAccreditation-related question
Page 10
Texas State Library and Archives Commission Public Library Annual Report
6.8 Video Materials — Downloadable Units
These are downloadable electronic files on which moving pictures are recorded, with or without sound.
Electronic playback reproduces pictures, with or without sound, using a television receiver, computer monitor
or video -enabled mobile device. Report the number of units. Report only items the library has selected as part
of the collection, including titles available through a consortium. Include both cataloged and un -cataloged
titles.
For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by
considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of
simultaneous users.
• Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages
acquired equivalent to purchasing multiple copies of a single title. For example, if a library acquires a title
with rights to a single user at a time, then that item is counted as 1 "unit"; if the library acquires rights to a
single title for 10 simultaneous users, then that item is counted as 10 "units".
• Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For
example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that
collection would be counted as 100 "units".
6.9 Electronic Books (E -Books)
2,725
Do not include TexShare holdings. E -books are digital documents including those digitized by the library,
licensed or not, where searchable text is prevalent, and which can be seen in analogy to a printed book
monograph. Include non -serial government documents. E -books are loaned to users on portable devices e -
book readers or by transmitting the contents to the user's personal computer for a limited time.
Include e -books held locally and remote e -books for which permanent or temporary access rights have been
acquired. Report the number of physical or electronic units, including duplicates, for all outlets. For smaller
libraries, if volume data are not available, the number of titles may be counted.
E -books packaged together as a unit, such as multiple titles on a single a -book reader, and checked out as a
unit are counted as one unit. Include items acquired through a consortium. Report the number of units.
Report only items the library has selected as part of the collection, including titles available through a
consortium. Exclude public domain or un -copyrighted e -books that have unlimited access, such as Project
Gutenberg.
For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by
considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of
simultaneous users.
• Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages
acquired equivalent to purchasing multiple copies of a single title. For example, if a library acquires a title
with rights to a single user at a time, then that item is counted as 1 "unit"; if the library acquires rights to a
single title for 10 simultaneous users, then that item is counted as 10 "units".
• Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For
example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that
collection would be counted as 100 "units".
HAccreditation-related question
Page 11
Texas State Library and Archives Commission Public Library Annual Report
Databases
Report the number of licensed databases including locally mounted or remote, full -text or not, for which
temporary or permanent access rights have been acquired through payment by the library, or by formal
agreement with the State Library or a cooperative agreement within the state or region.
A database is a collection of electronically stored data or unit records facts, bibliographic data, abstracts, texts
with a common user interface and software for the retrieval and manipulation of the data.
The data or records are usually collected with a particular intent and relate to a defined topic. A database may
be issued on CD, or other direct access method, or as a computer file accessed via dial-up methods or via the
Internet.
Each database is counted individually even if access to several databases is supported through the same
vendor interface such as ProQuest or OCLC FirstSearch. Subscriptions to individual electronic serial titles are
reported in 6.17, Current Electronic Serial Subscriptions.
6.10 Local Licensed Databases 24
Databases made available through purchase by the library.
6.11 State Library Licensed Databases 62
Libraries that were a TexShare member in 2015, and purchased the databases, should report the number of
TexShare databases available to their patrons The number to report for Question 6.11 is 62. Libraries that
chose to purchase one or more TexSelect databases would have up to 35 additional options to report in
6.11.
Specify which TexSelect databases were purchased in the Notes Section.
6.12 Other Licensed Databases 0
Include databases obtained through cooperative agreements or consortia within state or region.
6.13 All Licensed Databases — Sum of 6.10, 6.11, 6.12
86
COLLECTION TOTALS
6.14 Number of titles ?$6.15 Number of Volumes, Items or Physical
Sum of 6.1, 6.3, 6.6 176,420 Units 209,478
Sum of 6.2, 6.4, 6.5, 6.7, 6.8, 6.9, 6.10
Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.81
�$ 6.16 Of the total number of items in the library's collection, reported in question Yes No
6.15, has at least 1% been published in or after 2011?
An accredited Texas public library must have at least 1% of total items collection published within the last five
years. Example: for a library reporting 20,000 items in 6.15, 200 titles have been published in or after 2011.
Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.81
6.17 Current Print Serial Subscriptions 271
Report both paid subscriptions and gifts. Do not report.number of individual issues. The total number of .
subscriptions in the library system, including duplicates, should be reported here. These are print only.
Examples are periodicals magazines, newspapers, annuals, some government documents, some reference
tools, and numbered monographic series.
MAccreditation-related question
Page 12
Texas State Library and Archives Commission Public Library Annual Report
6.18 Current Electronic Serial Subscriptions
Report the number of current electronic and digital serial subscriptions e -serials, e -journals, including
duplicates. Examples include periodicals magazines, newspapers, annuals, some government documents, some
reference tools, and numbered monographic series distributed in the following ways: (a) via the Internet
(HTML, PDF, JPEG, or compressed file formats such as zipped files); (b) on CD or other portable digital carrier;
(c) on databases, including locally mounted databases; and (d) on magnetic tapes. Electronic serial
subscriptions include serials held locally or remote resources that the library has authorization to access,
including those available through statewide or consortia agreements.
Do not include subscriptions to indexing and abstracting databases that include full -text serial content such as
EBSCO Host, ProQuest, or OCLC FirstSearch. Do not include TexShare holdings
SECTION 7: LOCAL LIBRARY SERVICES
3$ 7.0 Does the library have a Long -Range Plan? Ys No
Report whether or not the library is operating with a long-range plan in place. The library's governing board
shall approve this plan. It must be reviewed and updated at least every five years and must include a
collection development element and a technology element.
Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83
Service Measures
7.1 Number of Reference Transactions 51,272
Reference Transactions are information consultations in which library staff recommend, interpret, evaluate,
and/or use information resources to help others to meet particular information needs.
A reference transaction includes information and referral service as well as unscheduled individual instruction
and assistance in using information sources including web sites and computer-assisted instruction. Count
Readers Advisory questions as reference transactions.
Information sources include (a) printed and non -printed material; (b) machine-readable databases including
computer-assisted instruction; (c) the library's own catalogs and other holdings records; (d) other libraries and
institutions through communication or referral; and (e) persons both inside and outside the library.
When a staff member uses information gained from previous use of information sources to answer a question,
report as a reference transaction even if the source is not consulted again.
If a contact includes both reference and directional services, it should be reported as one reference
transaction. Duration should not be an element in determining whether a transaction is a reference
transaction.
• It is essential that libraries do not include directional transactions in the report of reference transactions.
Directional transactions include giving instruction for locating staff, library users, or physical features
within the library. Examples of directional transactions include, "Where is the reference librarian? Where is
Susan Smith? Where is the rest room? Where are the 600's? Can you help me make a photocopy?"
• If an annual count of reference transactions is unavailable, count reference transactions during a typical
week or weeks, in which the library is open its regular hours, and multiply the count to represent an
annual estimate. If the sample is done four times a year, multiply totals by 13; if done twice a year,
multiply by 26; if done annually, multiply by 52. A "typical week" is a time that is neither unusually busy
nor unusually slow. Avoid holiday times, vacation periods for key staff, or days when unusual events are
taking place in the community or in the library.
7.2 Number of Library Visits (gate count) 388,625
This is the number of persons entering the library for any purpose during the year.
3$Accreditation-related question
Page 13
Texas State Library and Archives Commission Public Library Annual Report
7.3 Number of Registered Users 99,822
A registered user is a library user who has applied for and received an identification number or card from the
public library that has established conditions under which the user may borrow library materials and gain
access to other library resources. NOTE: Files should have been purged within the past three 3 years.
Circulation
7.4 Circulation of Children's Materials — Physical formats 576,608
Report the total annual circulation, including renewals, of all library materials in physical formats marked as
Children's, whether borrowed by a juvenile, young adult, or adult. This is the act of lending for use outside the
library. This includes charging out checking out and renewals, each of which is reported as a circulation
transaction. This includes books, physical audiobooks, physical videos (VHS or DVD), and other physical
materials.
Interlibrary loan transactions included are only items borrowed for users. Do not include items checked out to
another library. Do not include digital formats.
The National Center for Education Statistics NCES: Children and Young Adults Defined [Services and Resources
for Children and Young Adults in Public Libraries, August 1995, NCES 95357] defines children as persons age
11 and under.
7.5 Circulation of Children's Materials — Digital formats p
Downloadable materials
Report the total annual circulation/downloads including renewals of all downloadable electronic materials,
marked as children's, whether borrowed by a juvenile, young adult, or adult, including renewals. Electronic
Materials are materials that are distributed digitally and can be accessed via a computer, the Internet, or a
portable device such as an e -book reader. Types of electronic materials include e -books and downloadable
electronic video and audio files. Electronic materials packaged together as a unit and checked out as a unit are
counted as one unit.
7.6 Circulation Other than Children's — Physical formats 344,174
Report the total annual circulation, including renewals, of all library materials in physical formats, excluding
those marked as children's, whether borrowed by a juvenile, young adult, or adult. This is the act of lending for
use outside the library. This includes charging out checking out and renewals, each of which is reported as a
circulation transaction. This includes books, physical audiobooks, physical videos (VHS or DVD), and other
physical materials. Interlibrary loan transactions included are only items borrowed for users. Do not include
items checked out to another library. Do not include digital formats.
Do not include Children's Circulation, reported in question 7.2.
7.7 Circulation Other than Children's — Digital formats
Downloadable materials 54,372
Report the total annual circulation/downloads including renewals of all downloadable electronic materials,
excluding those marked as children's. Electronic Materials are materials that are distributed digitally and can
be accessed via a computer, the Internet, or a portable device such as an e -book reader. Types of electronic
materials include e -books and downloadable electronic video and audio files. Electronic Materials packaged
together as a unit and checked out as a unit are counted as one unit. Do not include Children's Digital
Circulation, reported in question 7.3.
7.8 Total Circulation
Sum of 7.4, 7.5, 7.6, 7.7
975,154
$Accreditation -related question
Page 14
Texas State Library and Archives Commission Public Library Annual Report
Programs and Program Attendance
Children's Programs and Attendance
7.9 Number of programs 767 7.10 Total Attendance 34,382
count both adults and children at these programs
The National Center for Education Statistics NCES: Children and Young Adults Defined [Services and Resources for Children
and Young Adults in Public Libraries, August 1995, NCES 95357] defines children as persons age 11 and under.
A children's program is any planned event for which the primary audience is children and which introduces the
group of children attending to any of the broad range of library services or activities for children or which
directly provides information to participants. Children's programs may cover use of the library, library services,
or library tours. Children's programs may also provide cultural, recreational, or educational information, often
designed to meet a specific social need. Examples of these types of programs include story hours and summer
reading events.
Report all children's programs, whether held on- or off-site that are sponsored or co-sponsored by the library.
Do not include children's programs sponsored by other groups that use the library facilities. If children's
programs are offered as a series, count each program in the series. Example: a story hour offered once a week,
48 weeks a year should be counted as 48 programs.
Exclude library activities for children delivered on a one-to-one basis, rather than to a group, such as one-to-
one literacy tutoring, services to homebound, homework assistance, and mentoring activities.
Young Adult Programs and Attendance
7.11 Number of programs 58 7.12 Total Attendance
count both adults and children at these programs 1,108
The Young Adult Services Association YALSA defines young adults as ages 12 through 18.
A young adult program is any planned event for which the primary audience is young adult and which
introduces the group of young adults attending to any of the broad range of library services or activities for
young adults or which directly provides information to participants. Young adult programs may cover use of the
library, library services, or library tours. Young adult programs may also provide cultural, recreational, or
educational information, often designed to meet a specific social need. Examples of these types of programs
include book clubs and summer reading events.
Report all young adult programs, whether held on- or off-site, that are sponsored or co-sponsored by the
library. Do not include young adult programs sponsored by other groups that use the library facilities. If young
adult programs are offered as a series, count each program in the series. Example: a book club offered every
two weeks, 24 weeks a year, should be counted as 24 programs.
Exclude library activities for young adults delivered on a one-to-one basis, rather than to a group, such as one-
to-one literacy tutoring, services to homebound, homework assistance, and mentoring activities.
Adult Programs and Attendance
7.13 Number of programs 146 7.14 Total Attendance
count both adults and children at these programs 2,169
Report the number of planned events whose primary audience is adults, ages 19 and older, which introduces
the group to any of the broad range of library services or activities for adults or which directly provides
information to participants. Adult programs may cover use of the library, library services, or library tours.
Adult programs may also provide cultural, recreational, or educational information, often designed to meet a
specific social need. Examples include book clubs and resume writing workshops.
Report all adult programs, whether held on- or off-site that are sponsored or co-sponsored by the library. Do
not include adult programs sponsored by other groups that use the library facilities. If adult programs are
offered as a series, count each program in the series. Example: a computer skills class offered once a week for
10 weeks should be counted as 10 programs. Exclude library activities for adults delivered on a one-to-one
basis, rather than to a group, such as one-to-one resume assistance and services to homebound.
3$Accreditation-related question
Page 15
Texas State Library and Archives Commission Public Library Annual Report
PROGRAM AND PROGRAM ATTENDANCE TOTALS
7.15 Number of library programs. 7.16 Total Attendance at these programs.
Sum of 7.9, 7.11, 7.13 971 Sum of 7.10, 7.12, 7.14 F
37,659
SECTION 8: LIBRARY STAFFING AND SALARIES
Include all positions funded in the library's budget whether those positions are filled or not. Report figures as
of the last day of the fiscal year. Report all hours worked for each employee type and report as total hours
worked per week.
Report number of hours worked per week, not the number of employees.
X 8.1 Total hours paid work per week by Librarians with Master's 510.00
degree from ALA -accredited program.
Persons reported under this category usually do work that requires professional training and skill in the
theoretical or scientific aspect of library work, or both, as distinct from its mechanical or clerical aspect. The
educational requirement is a master's degree from a library education program accredited by the American
Library Association ALA. For libraries with population assignments greater than 25,000, this question is related
to accreditation. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.81
Report total number of hours all MLS librarians work per week, not as number of persons. Use the employees'
normal work schedule to calculate this. Example: 2 MLS librarians each work 40 hours per week. Report 80
hours (40 X 2).
8.2 Total hours paid work per week by other persons holding title of 0.00
Librarian.
Persons reported under this category do paid work that usually requires some professional training and skill in
library work that might include mechanical or clerical aspects.
Report total number of hours all librarians work per week, not as number of persons. Use the employees'
normal work schedule to calculate. Example: 2 librarians each work 30 hours per week. Report 60 hours (30 X
2).
8.3 Total hours paid work per week by all other staff. 710.00
Includes all other persons paid by the library budget including plant operation, security, and maintenance staff.
Report total number of hours all other paid staff work per week, not as number of persons. Use the
employees' normal work schedule to calculate. Example: 3 paid part-time employees: 1 works 10 hours/week,
1 works 20 hours/week, one works 25 hours/week. Report 55 hours (10+20+25).
8.4 TOTAL HOURS FOR PAID LIBRARY STAFF — Sum of 8.1, 8.2, 8.3
1,220.00
8.5 Volunteer Hours - Annual Total 8,028
How many hours did volunteers work in this library last year? Indicate the total number of hours that were
worked in the library by persons who were not on the library's payroll. Include volunteers, community service
persons and those paid from non -library programs, such as Green Thumb.
8.6 Head Librarian's Annual Rate Of Salary $110,000
Report the annual rate of pay for the head librarian director at the end of the library's fiscal year. Include
merit, longevity, and other payments made directly to the individual. If the position is vacant, report the annual
salary that will be paid when someone is hired.
X 8.7 Hours per week the Head Librarian is currently employed in library duties. 40.00
Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.81
RAccreditation-related question
Page 16
Texas State Library and Archives Commission Public Library Annual Report
X 8.8 Has the Head Librarian obtained a minimum of 10 hours of continuing Y, No
education credits within this reporting period?
Continuing education activities that meet qualitative standards for which the applicant can supply
documentation of participation, duration, and relevance to the operation of a library. These activities must be
instructional and may include workshops, appropriate sessions at library association conference, and distance
education meetings. Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83
X 8.9 Does the library have a photocopier available for use by staff? Y4eis No
Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83
X 8.10 Does the library have a computer with internet access available for use l�s No
by staff? Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83
SECTION 9: RESOURCE SHARING
Interlibrary Loans
An item of library material, or a copy of the material, is made available by one autonomous library to another
upon request. The libraries involved in interlibrary loan are not under the same library administration.
X 9.1 Does the library offer to borrow materials from another library for its patrons?
Texas Administrative Code,
Yfs
No
Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.83
No
Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C Rule 1.83
X 9.2 Does the library offer to lend materials to another library for their patrons?
Texas Administrative Code, Title 13, Part
YA
No
1, Chapter 1, Subchapter C, Rule §1.83
Y
10.3 Annual total of uses of Public Internet Computer 74,476
9.3 How many loans were received from other libraries? 758
These are library materials, or copies of the materials, received by one autonomous library from another upon
request. The libraries involved in interlibrary loans are not under the same library administration. Please report
number of loans actually received or actually loaned, even if that number is zero. Exclude informational
requests.
9.4 How many loans were provided to other libraries? 3,690
These are library materials, or copies of the materials, provided by one autonomous library to another upon
request. The libraries involved in interlibrary loans are not under the same library administration. Please report
number of loans actually received or actually loaned, even if that number is zero. Exclude informational
requests.
SECTION 10: INTERNET AND ELECTRONIC SERVICES
X 10.1 Does the library have a computer with Internet access and printing/copying
capability for use by the public?
Yds
No
Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C Rule 1.83
10.2 How many terminals are used to access the Internet by the general public? 39
Report the number of Internet computers personal computers PCs and laptops, whether purchased, leased or
donated, used by the general public in the library.
10.3 Annual total of uses of Public Internet Computer 74,476
What was the total number of uses of Public Internet Computers in the library during the year? This is for in -
library use only.
Report the total number of uses (sessions) of the library's Internet computers in the library during the last
year. If the computer is used for multiple purposes — Internet access, word-processing, OPAC, etc. — and
Internet uses (sessions) cannot be isolated, report all usage. A typical week or other reliable estimate may be
used to determine the annual number.
RAccreditation-related question
Page 17
Texas State Library and Archives Commission Public Library Annual Report
The number of uses sessions may be counted manually, using registration logs. Count each use session for
public internet computers, regardless of the amount of time spent on the computer. A use (session) on the
library's public Internet computers three times a week would count as three uses (sessions).
Software can also be used to track the number of uses (sessions) at each public Internet computer. If the data
is collected as a weekly figure, multiply that figure by 52 for an annual estimate.
10.4 How many persons were trained in the use of electronic resources in formal settings 18,668
and/or informal settings?
A formal setting can be a class in computer hardware or software usage, instruction on how to access Internet
or email, the library online catalog, how to search electronic databases, or instruction on the use of any
electronic resource. An informal setting can include one-on-one instruction on computer hardware or software
usage, instruction on how to access Internet or email, the library online catalog, or how to search electronic
databases.
10.5 Number of Wi-Fi sessions Mark if no
1wi-fi available 0
Report the total number of sessions in a year of the library's wireless Internet access Wi-Fi by users. A
wireless connection allows users to make a connection to the library's Internet using a personal laptop, tablet
or smart phone. A typical week or other reliable estimate may be used to determine the yearly number.
Do not include use of library equipment in this count.
10.6 Report the total number of visits to the library's Mark if data Mark if no
Website. 221,311 not collected website
Texas public libraries must have a website in order to be accredited. If the library does not have a website
and is seeking accreditation, please contact LDN staff.
SECTION 11: LIBRARY HOURS
11.1 Annual Total of Public Service Hours - Central Library Only 3,558
This is the hours the library was available to your patrons last year at the Central or Main Library facility.
Report every hour that the facility was open to the public during all of last year.
This total should be reduced for any hours that the facility was closed to the public (e.g., holidays, weather
emergencies, natural disasters, staff development days, construction, repairs, etc.). Branch hours open per
year will be reported in each branch sub -report.
11.2 Annual Total of Public Service Weeks - Central Library Only 52
This is the number of weeks open for public service at the Central/Main Library facility. The count should be
based on number of weeks open for half or more of the library's scheduled service hours. Extensive weeks
closed to the public due to natural disasters or other events should be excluded from the count. Round to the
nearest whole number of weeks. If the library was open half or more of its scheduled hours in a given week, round
up to the next week. If the library was open less than half of its scheduled hours, round down.
Do not calculate based on total number of service hours per year: do not divide total hours by 52 weeks.
�$ 11.3 How many unduplicated hours is the library and its branches open per week during 71
a regular scheduled week?
If this library has no branches, this answer will be the same as the answer to 11.4.
Libraries with branches should report the total number of unduplicated hours per week the libraries are open.
For assistance or clarification, contact LDN staff, or use the Weekly Total Calculator available below.
Example: Main is open M -F 8-5; the branch is open M -F 9-6. This library would be open 10 unduplicated hours
per day. The total for five days would equal 50 hours per week.
Texas Administrative Code, Title 13, Part 1, Chapter 1, Subchapter C, Rule §1.81
11.4 Total hours library open during Regular Week - Central Library Only
71
11.5 Total hours library open during Summer Week - Central Library Only
71
AAccreditation-related question
Page 18
Texas State Library and Archives Commission 2015 Public Library Annual Report
Annotations
Local Government Operating Expenditures
$114,666 -- pay & benefit increases
$16,117 -- Collection increase
$18,354 -- increase in other operating expenses --2016-01-25
$114,666 -- total staff expenditure (pay & benefit increase)
$16,117 -- collection increase
$18,354 -- increase in other operating expenses --2016-01-25
Video Materials - Downloadable - Units
We pulled out of an Overdrive consortium this past year which had downloadable videos. Our library's Overdrive
collection doesn't have any videos. --2016-01-22
Electronic Books
We pulled out of an Overdrive consortium and now have our own Overdrive platform. --2016-01-22
State Licensed Databases
According to the instructions, the TexShare number is 62.--2016-01-22
Children's Circulation - Digital formats (Downloadable)
Statistics for children's circulation of digital materials cannot be pulled out separately from the total digital
circulations. --2016-01-25
All Other Circulation {exclude children's) - Physical format
Young adult is included in children's circulation. Adult collection also includes ILL. --2016-02-05
Adult programs provided by the library
The adult services librarian has added more programming and partnerships for 2015.--2016-01-25
Interlibrary Loans Received From Other Libraries
The huge discrepancy between 2013 and 2014 is because in 2013 the total ILLs were added (items coming for c
patrons as well as our items going to other libraries). This was the way it was done in previous years.
g h--2015-01-27
How many computer terminals are used to access the Internet by the general public?
teen laptops and desktops were removed --2016-02-22
Removed the teen public access computer stations --2016-01-25
FY 14-15, no teen laptops. Teen laptops were re -purposed by Amy. gh--2016-01-25
Included Special Needs computer --2015-01-28
Annual total of uses of Public Internet Computers
On Oct 2nd, 2013 all public pcs became virtual clients. Envisionware could not limit one area to Guest computer:
So, we opened all computers to library card holders and guests. Session lengths were increased from 60 minutes
to 90 minutes on public pcs.gh--2015-01-28
Report the total annual number of sessions for the Wi-Fi (wireless internet access).
Reporting function is not working --2016-02-22
Email from John Bader: I ran a report from our wireless management system that shows approximately 2222
wireless clients connected to RRTX-WiFi at the Library between 10/1/2013 and 9/30/14. gh--2015-01-29
Report the total number of visits to the library's website.
Total page views for Library pages A 338,647
Unique page views for Library pages 5 221,311--2016-01-25
How many unduplicated hours is the library and its branches open per week during a regular scheduled week?
I don't understand why this is giving me an error. --2016-01-25
3$Accreditation-related question
Page 20
Texas State Library and Archives Commission Public Library Annual Report
Weekly Total Hours Calculator
This chart is provided as an aid in calculating the total number of hours of library service provided
by the main library and branches.
Place a "1" in the space for each hour in which one or more of the library facilities
is open. If a library is open only part of a given hour, enter the fraction (" 1/2",
"3/4", etc.). Add each column to determine the weekly total for a regular week.
Report the totals in the spaces below, and then sum up the Weekly Total Amount.
Report in question 11.3, Unduplicated Hours for Central/Main Library and Branches.
HOUR SUN MON TUES WED THUR FRI SAT
7:00-8:00 a.m. I
8:00-9:00 a.m.
9:00-10:00 a.m.
10:00-11:00 a.m.
11:00-12:00 noon
12:00-1:00 p.m.
1:00-2:00 p.m.
2:00-3:00 p.m.
3:00-4:00 p.m.
4:00-5:00 p.m.
5:00-6:00 p.m.
6:00-7:00 p.m.
7:00-8:00 p.m.
8:00-9:00 p.m.
9:00-10:00 P.M.
DAILY TOTALS
MAccreditation-related question
Page 19
71 I <—WEEKLY TOTAL
12: LIBRARY INFORMATION — Branch and/or Bookmobile
SEC:Check
12.1 one Branch Bookmobile
This section requests information for contacting the library branch or bookmobile and its staff. By entering this
information, you understand that this will be published and become public information.
12.2 Library Branch Name
Mailing Address
12.3 Street or PO Box
12.4 City
12.5 zip code
12.6
zi +4
Street Address
if different
12.7 Street or PO Box
12.8 City
12.9 zip code
12.10
zi +4
Phone number
Telefax
12.11 area code / phone number
12.12 area code / phone number
Library
12.13
Do not use personal email address ifyoii do
email address
not wish it to be published.
Library Director/
Librarian
12.14 First name j
12.15 Last name
12.16 Square footage of the branch library
This is the area on all floors enclosed by the outer walls of the library. Include all S uare feet
areas occupied by the library, including those areas off-limits to the public. Include
areas shared with another agency or agencies if the library has use of that area.
12.17 Does the branch have an established schedule in which the services of the
staff are available to the public?
Yes
No
12.18 Annual Total of Public Service Hours Branch or Bookmobile Only
This is the number of hours open for public service at the branch or bookmobile. For each
bookmobile, count only the hours the bookmobile is open for service to the public. Extensive hours
closed to the public due to natural disasters or other events should be excluded from the count.
Report every hour that the facility is open to the public during all of last year. Branch hours open per
year will be reported in each branch sub -report.
12.19 Annual Total of Public Service Weeks Branch or Bookmobile Only
This is the number of weeks open for public service. The count should be based on number of weeks
open for half or more of its scheduled service hours. Extensive weeks closed to the public due to
natural disasters or other events should be excluded from the count.
Round to the nearest whole number of weeks. If the branch or bookmobile was open half or more
of its scheduled hours in a given week, round up to the next week. If the branch or bookmobile was
open less than half of its scheduled hours, round down.
Do not calculate based on total number of service hours per year: do not divide total hours by 52
weeks
Texas State Library and Archives Commission 2015 Public Library Annual Report
Annotations
a$Accreditation-related question
Page 20
City of Round Rock
r
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider authorizing the Application for our Library's Accreditation in the
State Library System. Texas State Library and Archives Commission.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 3/4/2016
Dept Director: Michelle Cervantes
Cost:
Indexes:
Attachments: CMA -Accreditation in State Library System Application.3.4.16
Department: Library Department
Text of Legislative File CM -2016-1056
Consider authorizing the Application for our Library's Accreditation in the State Library
System. Texas State Library and Archives Commission.
Accreditation in State Library System Application Annual Report for Local Fiscal Year
2015
Staff Approval
City of Round Rock Page 1 Printed on 31412016