CM-13-03-061ROUND ROCK, TEXAS City Manager Approval Form
PURPOSE PASSION PROSPERITY
KOKE FM Advertising Trade Agreement
Item Caption:
03 -0 l9(
Approval Date:
Department Name: Administration Department
Project Manager: Kristin Brown
Assigned Attorney: Ric Bowden
Item Summary:
Consider executing advertising trade agreement for Centennial Celebration with KOKE FM.
No. of Originals Submitted:
Project Name: Centenial Celebration
Cost: $2000
Source of Funds: General Fund
Source of Funds (if applicable): Select Source Fund
Account Number: 5424-100-19000
Finance Director Approval: LO for C. Delaney
Date: 03-20-2013
Department Director Approval: Date:
**Electronic signature by the Director is acceptable. Please only submit ONE approval form per item. **
CIP n 111 Budget El ❑� Purchasing n Accounting z
N/A OK N/A OK N/A OK N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
Date 3/6/13
TRADE AGREEMENT
1. The following, when signed by you and KOKE Radio will constitute an agreement between
ADVERTISER
City of Round Rock
RADIO STATION
KOKE-FM
221 E Main Street 6633 E Hwy 290 Suite 302
Round Rock, Texas 78664
Austin, Texas 78723
relating to an exchange of the following MERCHANDISE/SERVICES for advertising time on the radio station to advertise:
$2000.00 in advertising on KOKE FM
In those instances where the advertisers are not identified at the time this Contract is entered into, prior to any advertising time being made available
hereunder, you shall fumish us (1) the advertiser's identity; and (2) the products and services to be advertised. The advertisers, products and /or
services are subject to station's prior approval, in station's sole discretion.
2. VALUE OF AIR TIME DUE CUSTOMER:
Time shall be accorded you in the amount of $ 2, 000.00 , computed according to our rate card in effect at the time the commercial announcements are placed on the station.
In the event there is any talent, announcer or production charges in connection with said announcements, these charges will be paid for by you in cash upon receipt of our invoice. Such
charges are not included in computing the dollar value o the broadcast time fumished by us to you hereunder. It is agreed that no agency commission is payable, such commission having
been included in the dollar value of the time to be fumished by you hereunder.
3. VALUE OF MERCHANDISE/SERVICES DUE THE STATION:
Merchandise/Services shall be fumished to the radio station in the amount of $ 2,000.00 In exchange, and in full consideration of the rights herein granted to you, you agree to
fumish us with the following merchandise and /or services:
For promotional opportunities of the following:
On site signage, logo In pnnted ads, and visibility at events
4. TERMS OF THIS CONTRACT:
The merchandise/services to be provided by the advertiser and the announcements to be provided by the radio station hereunder shall be delivered/performed and broadcast between
Start Date
MM/DD/YY 03/06/13
Stop Date I� AK
MM/DD/YY 03/06/)3
5. Said announcements, each of not more than one minute, shall be broadcast on a run of schedule basis according to availabilities submitted by the station, and station shall have the right
to recapture any time periods offered hereunder for any reason whatsoever.
6. Merchandise/services shall be invoiced to the station upon delivery/performance of said merchandise/services. If merchandise is involved, you hereby warrant the merchandise delivered y
you hereunder are new merchandise in perfect condition.
7. Further, you shall pay all sales and /or use tax on the merchandise/services delivered, as well as shipping delivery or handling charges pursuant to this agreement.
Ift ura..ro_i�
e by signinl of this agreement in the space provided below anc4 return to us.
e r
Name
Title
Accepted by Advertiser
tubrwooc{
Date 03/05/13
Accepted by Station
Name !y /LL'i e7C r/iCt/rm
Title 4!'/% p�,�f �'))4Ajeveit Date 03/05/13
GOODS AND SERVICES DUE STATION ARE TO BE USED AS FOLLOWS: (Check all that apply)
❑ Training
EEmployee Benefits
E Audience Promotion
Comments
Preprd by
❑ Customer Promotion
Trade Commission Payment
Auto Expense-Gas/Lease/Repair
❑ Other
❑ Equipment Rental
Travel & Entertainment
Date 3/5/13
G Mgr Date 03/05/13