CM-13-04-020ROUND ROCK, TEXAS
PURPOSE con rariSrfnm
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Renewal acquisition of NVLS (National Vehicle Locator Service)
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 4/10/2013
Dept Director: Tim Ryle
Cost: $14,400.00
Indexes: General Fund
Attachments: doc02233020130402150026, doc02233120130402150038
Text of Legislative File CM -13-020
Consider renewal acquisition of the NVLS (National Vehicle Locator Service) for 12 users at a cost of
$14,400.00 per year.
Recommend Renewal of this vital program.
City of Round Rock Page 1 Printed on 4/10/2013
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items
Department Name: Police Department
Project Mgr/Resource: Brenda Craytor
City Manager Approval
CMA Wording
Project Name: Data Quotation
ContractorNendor: Vigilant Solutions
Consider authorizing a Data Quotation for a National Vehicle Location Service System Data Subscription with Vigilant Solutions.
Approval
Employee EE Bowden Date April 11, 2013
Notes/Comments
ROUND ROCK POLICE DEPARTMENT
MEMORANDUM
TIM J. RYLE
CHIEF OF POLICE
TROY D. EVANS
ASSISTANT CHIEF OF POLICE
TO: Barry Becker, Purchasing Supervisor, City of Round Rock
FROM: Brenda Craytor, Management Analyst, Police Department P&R Section
DATE: 03-28-2013
SUBJECT: Vigilant Solutions vs. Platenet
During the contract renewal process I learned that Vigilant Solutions is no longer the sole source for
vehicle license plate data. Rachel Huntington, NVLS Program Manager at Vigilant Solutions, advised
that a new company has recently started a similar service. The company is Platenet
(www.platenet.net).
Upon making contact with this company, I learned that Platenet maintains data obtained and
downloaded only from their own, company -specific plate readers. Their product offering provides a
limited the amount of data compared with the vendor for which we already have equipment installed
in a patrol vehicle and whose data subscription with us recently lapsed. Vigilant Solutions accepts
data from many sources (mostly police agencies) nationwide, downloads the data and stores the data
for up to five years — which increases the amount of data we have available for searches.
Both companies store data collected nationwide but, as stated above, Platenet is only capturing data
from its own vehicle plate reader systems.
The Tier II level search access available through Vigilant Solutions is user-friendly and provides easy -
to -read responses.
Pricing for Vigilant Solutions is $125.00 per month per user. Platenet is lower, with a $99.00 per
month per user cost. However, Vigilant Solutions gives us access to data that we're already collecting
in our existing program/equipment and have used with success in the investigative process.
For these reasons, the Department seeks to continue the program it has already begun with our
current vendor, and we'd like to go forward with the contract expansion with Vigilant Solutions.
cc: Rick White, Admin Manager
PD -028-04 (REv. 05/12)
DATA QUOTATION FOR:
Round Rock Police Department
We at Vigilant are pleased to quote the following 12 month data subscription:
Qty
Vigilant Solutions
Description
(12)
2021 Las Positas Court Suite # 101
NVLS-Tier II Extended LPR Data Subscription
y�VIGILANT SOLUTIONS
Livermore, California 94551
(P) 716-507-3445 (F) 925-398-2113
NyLs
Attention:
Evan Ratcliff
Date
3/27/2013
Project Name:
NVLS Data Subscription
Quote Number:
RAH -8877-155
DATA QUOTATION FOR:
Round Rock Police Department
We at Vigilant are pleased to quote the following 12 month data subscription:
Qty
NVLS
Description
(12)
VV-NVLS-02
NVLS-Tier II Extended LPR Data Subscription
• Unlimited LPR data queries against the NVLS Nationwide LPR database
• Hot -List record storage — Up to 1000 License Plates with proactive alert
notification
• Access to all Tier II utilities
o My Plates, NVLS Hot -List, Shared NVLS Library, Vehicle Location
Lookup Service & LPR Forum
$14,400.00
US Territory Coverage via NVLS:
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Current NVLS Database Statistics:
1,150,000,000 LPR data records (Current)
45,000,000 new LPR data records (Monthly Average)
1,370,000 new vehicle location records (Daily Average)
Total Active NVLS Agencies
2884
Total Queries
46231
Positive Matches
36160
Suspects Located
70.27%
Via 17,500 Law Enforcement Users
CM- )3-0,0
The Only Smart Phone Based LPR device in the world
NVLS Mobile Companion:
Includes access to the NVLS Mobile Companion with LPR module (in field LPR scanning) for Android and/or IPhone smart phones:
Proposal Notes:
1. All prices are quoted in USD and will remain firm and in effect for 30 days.
2. Price based on 12 month Subscription period from subscription start date.
3. Anticipated subscription start date to be 4-1-13.
4. All Data access via http://nvls-1pr.com/nvls
5. One Training session up to two (2) hours provided at no cost to client
6. All orders subject to credit acceptance by Vigilant Solutions management.
7. By accepting this proposal User agrees to the NVLS User Server Agreement
8. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
9. This Quote does not include anything outside the above stated bill of materials.
10. All payments made prior to the date of issue in full.
Quoted by: Rachel Huntington
Phone: 716-507-3445
email: rachet@vigilantsolutions.com
Total Price
Accepted ByirANW,Zetele
Date:C5//4 9
$14,400.00 (Excludes all "adds")
P.O#