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CM-13-05-047ROUND ROCK, TEXAS wMIVSf IW SJOM PROSPERITY City of Round Rock Agenda Item Summary Agenda Number: Title: Type: Governing Body: Agenda Date: Dept Director: Cost: Indexes: Attachments: Consider executing Supplemental Contract No. 6 with Huggins/Seiler & Associates, LP for the Mays Street Reconstruction Project. City Manager Item City Manager Approval 5/3/2013 Gary Hudder $10,178.00 RR Transportation and Economic Development Corporation (Type B) SA # 6_HSA_Mays St. Reconstruction Text of Legislative File CM -13-05-047 Mays Street Reconstruction provides for the widening of North Mays Street from a four lane arterial to a five lane section between the Brushy Creek Bride and the Union Pacific Railroad/Lake Creek Bridge. This includes the sidewalks, street trees and lighting, utility relocations, and gateway features. The initial engineering services contract consisted of a preliminary schematic, surface utility engineering, utility cordination, field coordination, field surveying and mapping, land appraisal services, TCEQ coordination, and a 30% design schematic at a cost of $235,288.80. Supplemental Contract (S.C.) No. 1 provided for additional surveying services at as cost of $6,166. S.C. No. 2 provided for the development of complete plans, specifications, and PS&E from the approved design schematic at a cost of $324,195. S.C. No. 3 provided for additional right-of-way appraisal, preparation of environmental documents, and final design plans at a cost of $64,669.40. S.C. No. 4 provided for additional engineering services fo the design and detailing for illumination supports t the Brushy Creek Bridge, additional site verification at Bent 16 on the UPRR Bridge, and detailing for a more complex gateway arch structure at a cost of $3,345. S.C. No. 5 asked for $38,313.40 to cover the revision of PS&E plans, HUD environmental documents, and the Water Pollution Abatement Plan (WPAP) to include Main Street improvements from Blair Street to Mays Street. S.C. No. 6 would provide for four AT&T test holes and a new WPAP submission at a cost of $10,178. TCEQ has required the City to submit a new WPAP including Main Street improvements from Blair Street to Mays Street instead of the revising the WPAP originally submitted for this project. The total cost of the contract with Huggins/Seiler and Associates would be $682,185.60. Staff recommends approval. City of Round Rock Page 1 Printed on 5/2/2013 LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION Required for Submission of ALL City Council and City Manager Items Department Name: Transportation Project Mgr/Resource: Leah Coffman EjCouncil Action: ORDINANCE Agenda Wording Project Name: Mays Street Reconstruction Phase 1 ContractorNendor: Huggins/Seiler & Associates, LP n RESOLUTION City Manager Approval CMA Wording Consider executing Supplemental Contract No. 6 with Huggins/Seiler & Associates, LP for the Mays Street Reconstruction Phase 1 Project. Attorney pproval Attorney Notes/Comments Date O:\wdox\SCCInts\0199\73011MISC100273098.XLS Updated 6/3/08 STATE OF TEXAS COUNTY OF WILLIAMSON SUPPLEMENTAL CONTRACT NO. 6 TO CONTRACT FOR ENGINEERING SERVICES FIRM: HUGGINS/SEILER & ASSOCIATES, LP ("Engineer") ADDRESS: 116 East Main Street, Round Rock, TX 78664 PROJECT: Mays Street Reconstruction Phase 1 This Supplemental Contract No. 6 to Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Huggins/Seiler & Associates, LP, hereinafter called the "Engineer". WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called the "Contract", on the 10th day of November, 2011 for the Mays Street Reconstruction Phase I Project in the amount of $235,288.80; and WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on February 3, 2012 to amend the scope of services and to increase the compensation by $6,166.00 to a total of $241,454.80; and WHEREAS, the City and Engineer executed Supplemental Contract No. 2 on April 26, 2012 to amend the scope of services and to increase the compensation by $324,195.00 to a total of $565,649.80; and WHEREAS, the City and Engineer executed Supplemental Contract No. 3 on November 8, 2012 to amend the scope of services and to increase the compensation by $64,699.40 to a total of $630,349.20; and WHEREAS, the City and Engineer executed Supplemental Contract No. 4 on February 8, 2013 to amend the scope of services and to increase the compensation by $3,345.00 to a total of $633,694.20; and WHEREAS, the City and Engineer executed Supplemental Contract No. 5 on March 8, 2013 to amend the scope of services and to increase the compensation by $38,313.40 to a total of $672,007.60; and WHEREAS, it has become necessary to amend the Contract to modify the provisions for the scope of services and to increase the compensation by $10,178.00 to a total of $682,185.60; NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: Supplemental Contract 0199.7301; 00273083 Cit - 05- 0'41 Rcv. I2101 /08 84275 I. Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set forth in the attached Addendum To Exhibit C. II. Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $10,178.00 the lump sum amount payable under the Contract for a total of $682,185.60, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Contract in duplicate. HUGGINS/SEIL ASSOCIATES, LP By: 4-24-13 Date Supplemental Contract 0199.7301; 00273083 2 APP ' O . ED AS TO FORM: .44 `NVI Stepha l L. Sheets, City Attorney Rev.12/01 /08 84275 ADDENDUM TO EXHIBIT B Engineering Services The work to be performed under this contract shall consist of providing engineering services required for the development of PS&E for revisions to West Main Street from Blair Street to Mays Street. The PS&E will be developed for letting and construction by the City of Round Rock. Also included in this work is the utilization of vacuum excavation to verify the horizontal and vertical location of the existing utilities at the four (4) test hole locations and the submission of a Water Pollution Abatement Plan to include revised project limits. 1) COLLECT AND REVIEW DATA (Function Code 110): a) Data Collection: The Engineer will collect, review and evaluate: i) As -built plans, existing schematics, right-of-way maps, and current unit bid prices information. ii) Utility plans and documents from appropriate municipalities and utility companies. b) Provide test hole information for four test holes using vacuum excavation i) Verify horizontal and vertical location of the existing utility ii) Survey the exposed utility location using project datum information c) Field Reconnaissance: The Engineer will conduct field reconnaissance and collect data as necessary to complete the project development. Deliverables: Furnish x,y and z information of utility locations in Micro -Station format. ENVIRONMENTAL STUDIES (Function Code 120) d) Revise and submit a Water Pollution Abatement Plan (Exception Request) based on new project limits. Deliverables: Furnish revised Statutory Worksheet and a Compliance Checklist along with maps, displays and required documentation. Provide TCEQ approved Water Pollution Abatement Plan. 2) PROJECT MANAGEMENT (Function Code 190): a) Project Coordination: The Engineer will direct and coordinate the various elements and activities associated with project development. b) Project Administration: The Engineer will perform administrative duties, including: i) Coordination with subconsultants. ii) Preparing and executing contracts with subconsultants. iii) Monitoring subconsultant activities. iv) Reviewing and recommending approval of subconsultant invoices. Deliverables • Monthly progress reports. • Monthly invoice and billings. 1 c) QA/QC: The Engineer will provide ongoing quality assurance and quality control to ensure completeness of product and compliance with City of Round Rock procedures. d) Progress Meetings: The Engineer will attend progress meetings with the City of Round Rock on an as needed basis. 2 ADDENDUM TO EXHIBIT C Work Schedule 2012 J 2013 1 2014 Jan Feb Mar Apr May Jun Jul Aug Sap Ott Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Doc Jan Fob Mar Apr May Jun Jul Aug Sap Oct Nov Dan 1 1 1 1 I 1 1 r i t t i t 1 t 1_ 1 I i r . ■s ,�\ 1111 , , 111 �| ■ ! |k_42Wan, 4 -5-1!°i 1g e-AtsR2 iliAljgl gmgau ! 1| � ©g!■ | ■ ! } I n a W%Plan ROVIeW Mte Review Develop 9054 Plans Plan Preparation per Contract Requirements flo% Plan Review 100% Revisions and Submittal • paper copies onlv § V! |! 1£ tI ___ ADDENDUM TO EXHIBIT D Fee Schedule Task Total Labor Hours Total Loaded Labor Cost Other Direct Costs Subconsullants TOTALS Task 1: (e.g. surveying) 0 $ - $ - $ - $ - Task 2: (e.g. right of way appraisal) 0 $ - $ - $ - 5 - Task 3: (e.g. subsurface utility engineering) 0 $ - $ - $ 3,908.00 $ 3,908.00 Task 4: (e.g. environmental document preparation) 0 $ - $ - $ 6,270.00 $ 6,270.00 Task 5: (e.g. preliminary design/ 30% plans) 0 $ - S - $ - $ - Task 6: (e.g. final design/ 60%, 90%, 100% plans) 0 S - $ - Task 7: (e.g. bid phase services) $ - $ - Task 8: (e.g. construction phase services) 0 S - $ - $ - $ - Task 9: (e.g. project management) 0 $ - $ - $ - $ - GRAND TOTAL: 0 $ - $ - $ 10,178.00 $ 10,178.00