CM-13-06-083ROUND ROCK, TEXAS
PURPOSE Mcsima i ROSPER r.
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Contract No. 1 with CP&Y, Inc. for the
Chisholm Trail - Phase 3 Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 6/14/2013
Dept Director: Gary Hudder
Cost: $47,753.00
Indexes: RR Transportation and Economic Development Corporation (Type B)
Attachments: SC # 1 CP&Y Chisholm Trail 3
Text of Legislative File CM -13-06-083
Chisholm Trail Road - Phase 3 will reconstruct Chisholm Trail Road, From Wolle Lane on the south northward
to the driveway of Round Rock Nissan, to a five lane urban roadway with curb and gutters. A three -lane
driveway for access to the Sports Complex will also be constructed.
The City approved a professional services contract with CP&Y, Inc. on January 26, 2013 at a cost of
$366,825.28 to provide the necessary engineering and technical services for the completion of environmental
studies; public involvement; surveying and mapping; right-of-way mapping; schematic development; and
preparation of plans, specifications, and estimates for this project.
Supplemental Agreement No. 1 would provide for bid and construction phase services at a cost of $47,753.
The new cost total would be $414,360.77.
Staff recommends approval.
City of Round Rock Page 1 Printed on 6/14/2013
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: Transportation
Project Mgr/Resource: BILI StableIn
Council Action:
ORDINANCE
Project Name: Chisholm Trait - Phase 3
ContractorNendor: CP&Y, Inc.
0 RESOLUTION
Agenda Wording
City Manager Approval
CMA Wording
Consider executing Supplemental Contract No. 1 with CP&Y, inc. for the Chisholm Trail - Phase 3 Project.
Attorney Approval
Attorney
Notes/Comments
<kaki Date gi 3 6 i 13
O:\wdox\SCCInts10199172801MISC\00275782.XLS Updated 6/3/08
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CP&Y, INC. ("Engineer")
ADDRESS: 10415 Morado Circle, Bldg I, Suite 200, Austin, TX 78759
PROJECT: Chisholm Trail — Phase 3
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and CP&Y, Inc., hereinafter called
the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 26th day of January, 2012 for the Chisholm Trail — Phase 3 Project
in the amount of $366,825.28; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $47,753.00 to a total of $414,578.28;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
1.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
Il.
Article 4, Compensation and Exhibit D. Fee Schedule shall be amended by increasing by
$47,753.00 the lump sum amount payable under the Contract for a total of $414,578.28, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract
0199.7280; 00275761
CM- ,3-vo- 0�
Rev.12/01 /08
84275
CITY O ROUND ROCK
By: ,/,(.-.)te
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Date
Supplemental Contract
0199.7280; 00275761
2
L. Sheets, City Attorney
Rev.12/0 1/08
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
The Chisholm Trail Road Improvement Project will widen the existing Chisholm Trail Road from a two-lane rural facility
to a five -lane urban roadway with curb and gutter. The southern limits of this widening will tie into the already widened
section of Chisholm Trail Road at the intersection of Wolle Lane (approximately 600 feet north of FM 3406), and the
northern limits will be just north of the Round Rock Nissan driveway. The scope of this project will also include a three -
lane driveway (Access Road) that connects from Chisholm Trail Road to the back of the Indoor Sports Complex property
along the north and west edges of the FedEx property.
The Engineer shall provide the necessary engineering and technical services for the completion of environmental studies,
public involvement, surveying and mapping, right-of-way mapping, schematic development, preparation of plans,
specifications and estimates for the project.
Design services related to the design and plan production for this project will be performed in accordance with the latest
available City of Round Rock Transportation Criteria Manual and Design and Construction Standards available from the
City website. TxDOT design manuals, criteria, standards, and specifications will also be used where appropriate and based
on (4R) design criteria.
The development of the project will be consistent with TxDOT design procedures and practices. This project will be
developed utilizing Microstation V8i and Bentley Geopak V8i.
The tasks and products are more fully described in the following TASK OUTLINE.
TASK OUTLINE
VI. BID AND CONSTRUCTION SERVICES
A. BID PHASE SERVICES
1. The Engineer will prepare contract bid documents and proposals and make them available to the contractors at
the Engineer's office.
2. The Engineer will assist the City at contract bid opening.
3. The Engineer will tabulate the bids, research low bidder and make a recommendation of award to the City.
B. CONSTRUCTION PHASE SERVICES
I. Attend one (1) pre -construction conference with the Owner and the Contractor, review the Contractor's
construction schedule and issue meeting notes to the Owner. Attend twelve (12) biweekly project meetings
and issue meeting notes to the Owner for each intersection.
2. Issue necessary clarifications and interpretations of the Construction Contract Documents as appropriate to the
orderly completion of the Contractor's work. Such clarifications and interpretations will be consistent with
the intent and reasonably inferable from the Construction Contract Documents.
3. Make recommendations to the Owner regarding change orders as appropriate and when directed by the
Owner, and prepare Change Orders as reasonably required. Preparation of Change Orders, which result from
significant changes in the scope, extent, or character of the Project designed by the Engineer, is not included
in this scope of services.
4. Review samples, catalog data, schedules, submittals, shop drawings, laboratory, shop and mill tests of
material and test equipment and other data as required by the Construction Contract Documents, but only for
conformance with the design concept indicated in the Construction Contract Documents. Such reviews will
1 of 2
not extend to means, methods, techniques, sequences or procedures of construction or to safety precautions
and programs incident thereto.
5. Review the Application for Payment and supporting documentation submitted by the Contractor,
recommended to the Owner the amount that the Contractor is to be paid on monthly estimates as required by
the Construction Contract.
Such recommendation for payment to the Contractor shall not be a representation that the Engineer:
(a) has made exhaustive or continuous on-site observations to check the quality or quantity of the
Contractor's work,
(b) has reviewed construction means, methods, techniques, sequences, or procedures,
(c) has reviewed copies of invoices received from subcontractors, material suppliers or other data requested
by the Owner to substantiate the Contractor's right to payment,
(d) has ascertained how or for what purpose the Contractor has used monies previously paid by the Owner, or
(e) has determined that title to any of the Contractor's work has passed to the Owner free and clear of any
liens, claims, security interests or encumbrances.
6. Upon notice from the Contractor that the Contractor's work is ready for its intended use, conduct, in company
with the Owner's representative and the Contractor, an inspection to determine if the work is substantially
complete. If the Owner and the Engineer consider the work substantially complete, issue a certificate of
substantial completion containing a list of required tasks for the Contractor to complete prior to issuance of
certificate of final completion. Conduct a final inspection together with the Owner and the Contractor to
determine if the work has reached final completion so that the Engineer may recommend final payment to the
Contractor. If appropriate, make recommendations to the Owner for final payment to the Contractor.
7. Receive, review and transmit to the Owner maintenance and operating instructions, warranties and guarantees,
marked up record documents received from the Contractor, which reflect field changes to the bid documents.
The Engineer will review the documents to ascertain, to the best of the Engineer's knowledge and belief, that
the reflected field changes are complete and correct.
8. Prepare Project record drawings incorporating compiled change orders and field changes that are received
from the Owner and the Contractor. One (1) preliminary copy and one (1) final copy of 11x17 paper copy
prints of "Record Drawings" will be submitted by the Engineer to the Owner.
9. Submit to the Owner electronic files used for the production of the Record Drawings. The Engineer shall
deliver the electronic files, on CD, to the Owner. Record drawings on electronic files furnished to the Owner
are for the convenience of the Owner only. The set of Record Drawings, which are stamped by the Engineer,
shall be the sole documents relied upon by the Owner as a reflection of the condition of the project location
after completion of the construction activities.
2 of 2
Project Construction
ADDENDUM TO EXHIBIT C
Work Schedule
Duration Completion Date
Apr 2, 2013 Dec 2, 2013
TOTALS
$6,624.58
$38,670.91
$2,457.51
$47,753.00 I
Subconsultants
o O O
O O O
o Ci o
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o
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0
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Other
Direct Costs
0
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o ti o
o '- o
EA N to
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$217.50
Total
Loaded Labor Cost
$6,624.58
$38,453.41
$2,457.51
$47,535.50
Total
Labor Hours
O 00
(Q M
408
Y
y
co
F-
Task 1: Bid Phase Services
Task 2: Construction Phase Services
Task 3: Project Management (accounting)
GRAND TOTAL: