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CM-13-07-106City of Round Rock ROUND ROCK, TEXAS PURPOY. PASLON PROSPERITY Agenda Item Summary Agenda Number: Title: Consider issuing a Purchase Order to Playworks, Inc. for installation of support piers and a park pavilion for the Lake Creek Park Improvement Project. Type: City Manager Item Governing Body: City Manager Approval Agenda Date: 7/12/2013 Dept Director: Rick Atkins Cost: $11,653.25 Indexes: General Self -Financed Construction Attachments: 07-12-13-LAF-Lake Creek Park Improvement-Playworks Inc, 07 -12 -13 -Lake Creek Park Improvement-Playworks Inc Agreement Text of Legislative File CM -13-07-106 This item will authorize the City to issue a purchase order to Playworks, Inc. for installation of support piers and a park pavilion for the Lake Creek Park Improvement Project. The pavilion will provide shade for park visitors. The project includes the demolition of existing park amenities and construction of a new playground, trail segment, park pavilion, rest room building and site furnishings (picnic tables, grills, benches, and trash receptacles). This project was identified in Year 3 of the PARD Repair and Replacement Program. Staff met with the neighborhood twice over the past year to gather input on the park master plan and improvement plan. The final improvement plan presented to the neighborhood received positive feedback and the neighborhood was excited to see the redevelopment efforts. Replace with Recommended Action (the ..Recommended Action above must not be removed) City of Round Rock Page 1 Printed on 7/11/2013 LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION Required for Submission of ALL City Council and City Manager Items Department Name: PARD Project Mgr/Resource: Aileen Dryden Council Action: ORDINANCE Project Name: Lake Creek Park Improvement ContractorNendor: Playworks, Inc. El RESOLUTION Agenda Wording City Manager Approval CMA Wording Consider issuing a Purchase Order to Playworks, Inc. for installation of support piers and a park pavilion for the Lake Creek Park Improvement Project. Attorney Approval fAttorney Notes/Comments Date 7/1 ) t' O:\wdox\SCCInts\0123\1300\MISC100277951.XLS Updated 6/3/08 PlayWorks, Inc. Toll free: (800) 726-1816 Free Fax: (800) 560-9150 New Mexico Texas 9430 San Mateo., NE, Unit G 4743 Iberia Ave., Suite C Albuquerque, NM 87113 Dallas, TX 75207 (505) 899-1762 (972) 488-9356 6/26/2013 PRICES AND PROJECT QUOTATION PRICES shown in all of our Quotations are subject to change without notice. QUOTATION: Is for acceptance within a maximum of 30 days from date of Quotation and prices are guaranteed only for installations scheduled within one year from date of quotation. TERMS & CONDITIONS New accounts, nontax funded customers: 50% deposit and provide credit application. Balance due next 15 days or upon completion if installed by PlayWell. Bonded public project terms: Bonding information and credit application required. Deposit may be required. Late penalties may apply. SURFACING REQUIRED! IMPORTANT! The PlayWell Group and Playworld Systems, Inc. strongly recommend the use of resilient surfacing material under and around all playground equipment. Refer to the Consumer Product Safety Commission's Publication Number 325, Handbook for Public Playground Safety, for suggested guidelines. See catalog for use zone dimensions. OWNER All playground equipment and surfaces must be maintained and /or inspected on a regular basis. The recommended minimum is once a week. Educate users in safe use of play equipment. Information signage is highly recommended to inform adults of their playground supervision responsibilities. DELIVERY TIME Approximate Time to Deliver Materials is six weeks from the week the order is entered plus a few days for transit. Submittal approvals if required will add additional time to the delivery schedule Order will be placed after deposits are received, credit is approved, and /or full payment for material is made. Visa, MasterCard, and American Express accepted. Please disregard if you have established prior credit with us. Please contact your Sales Consultant for additional information. ROCK CLAUSE PlayWorks, Inc. reserves the right to charge for additional manpower and equipment rental if subcontractors encounter rock that cannot be penetrated to drill installation holes with a mechanical auger. Every effort will be made prior to installation to determine if additional rock charges will be required. Your PlayWell Sales Associate will notify you and meet you at the work site to review the conditions requiring additional charges. SITE ACCESS NOTE The site for equipment to be installed must be accessible by trucks, trailers, Bobcats and/or a tractor -trailer. In the event this equipment is used at your site, please note there may be signs of access afterwards. We will try to keep this to a minimum. Please note, we are not responsible for repairing sod, fixing concrete curbs, or sidewalks due to machinery trying to access the site through or over these items, unless specifically spelled out in the above quotation! If the site is not accessible due to fences, landscaping, sprinkler systems, etc., please address this issue with your PlayWell Sales Associate. PlayWell will review possible altemate means of access and include additional charges if required in your proposal. Please discuss any concerns you may have about site conditions with your PlayWell Sales Associate prior to accepting our proposal. C M -\ 3-01 - t yip ON SITE SECURITY PlayWell Group installation sub -contractors install caution tape around the immediate work area. Tape is to be removed and disposed of by the customer a minimum of 24 hours after completion. Orange Safety fencing or other security will be furnished for an additional charge. Please contact your Sales Associate to request a quote. UNDERGROUND UTILITIES NOTE It is the customer's responsibility to locate ALL underground utilities in the area of installation and have them marked unless prior arrangements are made. Please refer to Arkansas OneCall a minimum of 48 hours prior to digging. There are some public utilities that will locate and mark their own lines if the customer calls them directly. Utilities usually require notification a minimum of 5-7 days prior to digging when Dig Test is not used. Utility location includes but is not limited to power, water, gas, sewer, telephone, and cable television. We must receive a faxed/mailed copy of the report from Dig Tess or the company that marks the locations of your lines before digging will start. TRASH DISPOSAL PlayWorks, Inc. installation sub -contractors will break down and consolidate all packing materials as much as possible. If a customer -furnished dumpster is provided onsite, we will place trash within the dumpster. Haul off and disposal of trash at no additional amount. SITE COMMENTS Site preparation by others is not listed on this quote. Site must be level, free of utilities, and rock. Site must be accessible to work trucks and equipment. Install schedule based on site readiness, delivery of product, weather, and the results of weather on the site itself. No site security provided after hours if not listed on this quote. Installation will be orde ediately — -ceipt of w=pproval. Please fax all pages. ,40111, SIGNATURE: DATE 4 �(' —/ , ✓ PlayWorks, Inc. Toll free: (800) 726-1816 New Mexico 9430 San Mateo., NE, Unit G Albuquerque, NM 87113 (505) 899.1762 Free Fax: (800) 560-9150 Texas 4743 Iberia Ave., Suite C Dallas, TX 75207 (972) 488-9356 INSTALLATION QUOTE SQ -20779 6/26/2013 Customer Contact Ship To City of Round Rock City of Round Rock City of Round Rock/Lake Creek Park 221 E Main Street David Buzzell Aileen Dryden Round Rock TX 78664 301 W. Bagdad, Ste 250 TBD UNITED STATES ROUND ROCK TX 78664 ROUND ROCK TX 78664 Tel: (512)-341-3355 UNITED STATES UNITED STATES Fax: (512)-218-5548 Tel: (512)-341-3355 Fax: (512)-218-5548 Account Terms Due Date Account Rep Schedule Date 235 UPON COMPLETION 6/26/2013 Carl Simmons 8/26/2013 Quotation PO # Reference Ship VIA Page Printed SQ -20779 Default Carrier 3 6!2612013 5:35:37PM L Item Description Qty Price UM Discount Amount 1 BuyBoard BUYBOARD 1 $0.00 EA $0.00 2 This is a BuyBoard Purchasing Cooperative Quote. Pricing Reflects BuyBoard Discounts as Listed on Web Site www.buyboard.com Under The Vendor Listing For The PlayWell Group, Inc. #346-10 Expires 09/30/2013 3 4 IW -INSTALL WIP Installation of Icon 1 $8,033.87 EA $8,033.87 RH24x36M2V-P4 5 IW -CON -PIER WIP Installation of Concrete Pier 6 $603.23 EA $3,619.38 2' Diam x 3' Deep Non -Engineered Concrete Footers This Quotation is good for 30 Days from the date listed Tax Details Taxable $0.00 above. We appreciate the opportunity to quote and look EXEMPT $0.000 forward to serving your needs. To order, please fax this signed form including color choices, if necessary, and confirm the shipping address. This ship date is approximate. We reserve the right to change and collect Total Tax $0.00 interest in the amount of 1.5% per month if payment is not Exempt $11,653.25 received in full in accordance with the terms set forth. Play Safely and PlayWell. Total $11,653.25 Customer PO No. Balance $11,653.25 Approved By: Date: