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CM-13-08-1401711fr"-.--ROUND ROCK, TEXAS PORK.. M1sSION PROSIIIIM City of Round Rock Agenda Item Summary Agenda Number: Title: Consider executing a Request for Release of Funds and Certification in relation to HUD Grant #B -10 -SP -TX -0141 Type: City Manager Item Governing Body: City Manager Approval Agenda Date: 8/30/2013 Dept Director: Gary Hudder Cost: Indexes: Attachments: Request for Release of Funds & Certification Text of Legislative File CM -13-08-140 The City accepted a grant from HUD for Downtown Revitalization and Main Street Improvements. HUD requires environmental clearance be obtained before grant funds can be drawn down. Staff has completed the environmental process and required public notification period. The execution of the Request for Release of Funds and Certification will allow Staff to submit the environmental documents to HUD for release of the grant funds. Staff recommends approval. City of Round Rock Page 1 Printed on 8/29/2013 LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION Required for Submission of ALL City Council and City Manager Items Department Name: Transportation Project Mgr/Resource: Caren Lee JJCouncil Action: ORDINANCE Agenda Wording Project Name: Mays Street Reconstruction U.S. Department of Housing and Urban ContractorNendor: Development El RESOLUTION City Manager Approval CMA Wording Consider executing a Request for Release of Funds and Certification in relation to HUD Grant #B -10 -SP -TX -0141. Attorney Approval Attorney Notes/Comments Date f 22413 O:\wdox\SCClnts\0199\7300\MISC\00281217.XLS Updated 6/3/08 Request for Release of Funds and Certification U.S. Department of Housing and Urban Development Office of Community Planning and Development OMB No. 2506-0087 (exp. 10/31/2014) This form is to be used by Responsible Entities and Recipients (as defined in 24 CFR 58.2) when requesting the release of funds, and requesting the authority to use such funds, for HUD programs identified by statutes that provide for the assumption of the environmental review responsibility by units of general local government and States. Public reporting burden for this collection of information is estimated to average 36 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collection displays a valid OMB control number. Part 1. Program Description and Request for Release of Funds (to be completed by Responsible Entity) 1. Program Title(s) Downtown Revitalization and Main Street Improvements 2. HUD/State Identification Number B -10 -SP -TX -0141 3. Recipient Identification Number (optional) 4. OMB Catalog Number(s) 14.251 6. For information about this request, contact (name & phone number) Leah Coffman, P.E. (512) 341-3318 5. Name and address of responsible entity City of Round Rock 221 E. Main Street Round Rock, Texas 78664 8. HUD or State Agency and office unit to receive request HUD, Region 6 - Attn: Barbara R. Britton 801 Cherry Street, Unit 45, Room 2848 Fort Worth, Texas 76102 7. Name and address of recipient (if different than responsible entity) The recipient(s) of assistance under the program(s) listed above requests the release of funds and removal of environmental grant conditions governing the use of the assistance for the following 9. Program Activity(ies)/Project Name(s) Mays Street Reconstruction 10. Location (Street address, city, county, State) Mays & Main Streets, Round Rock, Williamson, Texas 11. Program Activity/Project Description Improve and enhance Mays street to provide better access to adjoining businesses and downtown at the intersection of Main Street and Mays Street. Increase efficiency by creating a center turn lane and provide aesthetic enhancements. The project will be a widening project for Mays Street. It will be widened approximately three feet on each side, from just south of Brushy Creek bridge to just north of the railroad/Lake Creek bridge, within existing right-of-way. Widening will also occur on Main Street from Mays Street to Blair Street, which will include removal of the existing pavement, sidewalks, curbs and gutters along Round Rock Avenue from Mays Street to Blair Street. This will change the current 5 -way intersection to a 4 -way intersection at Main Street and Mays Street. South of the widening project, illumination poles will be added to the roadway from the railroad/Lake Creek bridge to Nash Street. North of the widening project, an ADA compliant sidewalk will be added to the east side of Mays Street to US 79. Previous editions are obsolete form HUD -7015.15 (1/99) CM-13-8e.--1L►O Part 2. Environmental Certification (to be completed by responsible entity) With reference to the above Program Activity(ies)/Project(s), I, the undersigned officer of the responsible entity, certify that: 1. The responsible entity has fully carried out its responsibilities for environmental review, decision-making and action pertaining to the project(s) named above. 2. The responsible entity has assumed responsibility for and complied with and will continue to comply with, the National Environmental Policy Act of 1969, as amended, and the environmental procedures, permit requirements and statutory obligations of the laws cited in 24 CFR 58.5; and also agrees to comply with the authorities in 24 CFR 58.6 and applicable State and local laws. 3. The responsible entity has assumed responsibility for and complied with and will continue to comply with Section 106 of the National Historic Preservation Act, and its implementing regulations 36 CFR 800, including consultation with the State Historic Preservation Officer, Indian tribes and Native Hawaiian organizations, and the public. 4. After considering the type and degree of environmental effects identified by the environmental review completed for the proposed project described in Part 1 of this request, I have found that the proposal did ❑ did not n require the preparation and dissemination of an environmental impact statement. 5. The responsible entity has disseminated and/or published in the manner prescribed by 24 CFR 58.43 and 58.55 a notice to the public in accordance with 24 CFR 58.70 and as evidenced by the attached copy (copies) or evidence of posting and mailing procedure. 6. The dates for all statutory and regulatory time periods for review, comment or other action are in compliance with procedures and requirements of 24 CFR Part 58. 7. In accordance with 24 CFR 58.71(b), the responsible entity will advise the recipient (if different from the responsible entity) of any special environmental conditions that must be adhered to in carrying out the project. As the duly designated certifying official of the responsible entity, I also certify that: 8. I am authorized to and do consent to assume the status of Federal official under the National Environmental Policy Act of 1969 and each provision of law designated in the 24 CFR 58.5 list of NEPA-related authorities insofar as the provisions of these laws apply to the HUD responsibilities for environmental review, decision-making and action that have been assumed by the responsible entity. 9. I am authorized to and do accept, on behalf of the recipient personally, the jurisdiction of the Federal courts for the enforcement of all these responsibilities, in my capacity as certifying officer of the responsible entity. Signature of Certifying Officer of the Responsible Entity x Title of Certifying Officer City Manager Address of Certifying Officer 221 E. Main Street, Round Rock, Texas 78664 Date signed 45/ Part 3. To be completed when the Recipient is not the Responsible Entity The recipient requests the release of funds for the programs and activities identified in Part 1 and agrees to abide by the special conditions, procedures and requirements of the environmental review and to advise the responsible entity of any proposed change in the scope of the project or any change in environmental conditions in accordance with 24 CFR 58.71(b). Signature of Authorized Officer of the Recipient X Title of Authorized Officer Date signed Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Previous editions are obsolete form HUD -7015.15 (1/99)