CM-13-09-151r.".' '�RWND ROCK TEXAS
--ROUND
MAIM. PRoJPPXRY.
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing updates to the Electronic Clearing House Operation
(ECHO) web user access signature authoriztion forms.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 9/13/2013
Dept Director: Cheryl Delaney, Finance Director
Cost:
Indexes:
Attachments: Authorization Forms - Echo Web Access
Text of Legislative File CM -13-09-151
The ECHO -Web system is an online grant system used by grantees to request reimbursement for
certain grants. The City of Round Rock uses this system to request reimbursements for its Federal
Transit Administration grants. Due to changes in grant personnel, the City needs to update the
authorized users of this system. These forms are to make those changes.
Staff recommends aproval.
City of Round Rock Page 1 Printed on 9/12/2013
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items
Department Name: Finance
Project Mgr/Resource: Elaine Wilson
[City Manager Approval
CMA Wording
Project Name: ECHO -Web User Access authorization forms
ContractorNendor: ECHO
Consider executing updates to the ECHO -Web User Access signature authorization forms.
Approval
X❑ Employee EE Bowden
Notes/Comments
Date r -3
ECN # 69086148
ECHO- Web
User Access
Cindy
*First Name
D Savary
M/I *Last Name
(512) 218-5436 (512) 218-5442
Accounting Tech Sr.
*Title
City of Round Rock
*Organization Name
*Office Phone No. FAX Phone No.
Gender M / F (Optional)
csavary@roundrocktexas.gov
*Email Address
*Mailing Address (Street Number, City, State and ZIP Code)
221 East Main Street
Round Rock, Texas 78664
UPDATE - User can initiate a request for funds—i.e. "draw -down" against availability funding.
INQUIRY - User can view and perform inquiries, but is not allowed to perform updates.
MAINTENANCE — User provides maintenance and support services to the ECHO- Web application and/or servers supporting the
application, such as creating/modifying user accounts , upgrading application features, server support activities, testing, database
changes and modification, etc.
Steve Norwood
*(Autho ',``
cial Printed N
A//ice/_
City Manager
*(Title)
*(Authorizing Official Sig ature) *(Date Signed)
a•\�
*Email Address
•
•
1
• •
.02
*Office Phone Number
JUSTIFICATION FOR USER ACCESS: (Provide brief explanation of why this individual needs access to ECHO- Web).
information collected used to recertify ECHO -Web users.
FTA Regional Officer (signature)
ECHO- Web System Administrator (signature)
ECN Number:
User Name:
Suspend User.
Date:
Date:
Comments:
** All ECHO -Web access forms must be processed through your FTA Project Manager. Please do not forward forms directly to the
ECHO- Web Helpdesk. **
ECN # 69086148
ECHO- Web
User Access
Lynn
*First Name
Olsen
(512) 218-5437 (512) 218-5442
M/I *Last Name
Accounting Supervisor
'Title
City of Round Rock
*Organization Name
*Office Phone No. FAX Phone No.
Gender M / F (Optional)
Iolsen@roundrocktexas.gov
*Email Address
*Mailing Address (Street Number, City, State and ZIP Code)
221 East Main Street
Round Rock, Texas 78664
UPDATE - User can initiate a request for funds—i.e. draw -down" against availability funding.
INQUIRY - User can view and perform inquiries, but is not allowed to perform updates.
MAINTENANCE — User provides maintenance and support services to the ECHO- Web application and/or servers supporting the
application, such as creating/modifying user accounts , upgrading application features, server support activities, testing, database
changes and modification, etc.
Steve Norwood
cial Printed N
City Manager
*(Tttle)
Jet' /,3
*(Authorizing Official Signature) *(Date gned)
•
•
•
• a� •
*Email Address
1
• • - - •
.02
*Office Phone Number
JUSTIFICATION FOR USER ACCESS: (Provide brief explanation of why this individual needs access to ECHO- Web).
Information collected used to recertify ECHO -Web users.
FTA Regional Officer (signature)
ECHO- Web System Administrator (signature)
ECN Number:
User Name:
Suspend User.
Date:
Date:
Comments:
** All ECHO -Web access forms must be processed through your FTA Project Manager. Please do not forward forms directly to the
ECHO- Web Helpdesk. **
ECN # 69086148
ECHO- Web
User Access
Sherri
'First Name
L Crone
(512) 218-5443 (512) 218-5442
M/I *Last Name
Accounting Supervisor
*Tale
City of Round Rock
*Organization Name
'Office Phone No. FAX Phone No.
Gender M / F (Optional)
scrone@roundrocktexas.gov
*Email Address
*Mailing Address (Street Number, City, State and ZIP Code)
221 East Main Street
Round Rock, Texas 78664
UPDATE - User can initiate a request for funds—i.e. "draw -down" against availability funding.
INQUIRY - User can view and perform inquiries, but is not allowed to perform updates.
MAINTENANCE — User provides maintenance and support services to the ECHO- Web application and/or servers supporting the
application, such as creating/modifying user accounts , upgrading application features, server support activities, testing, database
changes and modification, etc.
Steve Norwood
*(Authoriori . ' minted Na d
*(Authorizing Official That
norwood@roundrocktexas.gov
'Email Address
City Manager
*(Title) 9 /2
*(Date•r fled)
(512) 218-5402
*Office Phone Number
JUSTIFICATION FOR USER ACCESS: (Provide brief explanation of why this individual needs access to ECHO- Web).
Information collected used to recertify ECHO -Web users.
FTA Regional Officer (signature)
ECHO- Web System Administrator (signature)
ECN Number:
User Name:
Suspend User.
Date:
Date:
Comments:
** All ECHO -Web access forms must be processed through your FTA Project Manager. Please do not forward forms directly to the
ECHO- Web Helpdesk. **
ECN # 69086148
ECHO- Web
User Access
Elaine
*First Name
S Wilson
M/I *Last Name
(512) 218-5444 (512) 218-5442
Accounting Manager
*Title
City of Round Rock
*Organization Name
*Office Phone No. FAX Phone No.
Gender M / F (Optional)
ewilson@roundrocktexas.gov
*Email Address
*Mailing Address (Street Number, City, State and ZIP Code)
221 East Main Street
Round Rock, Texas 78664
UPDATE - User can initiate a request for funds --Le. draw -down" against availability funding.
INQUIRY - User can view and perform inquiries, but is not allowed to perforin updates.
MAINTENANCE — User provides maintenance and support services to the ECHO- Web application and/or servers supporting the
application, such as creatinghnodifying user accounts , upgrading application features, server support activities, testing, database
changes and modification, etc.
Steve Norwood
*(Auth
• Printed N
*(Authonzmg Official ign-ure
norwood@roundrocktexas.gov
*Email Address
City Manager
*(Title)
*(Date Sig d)
(512) 218-5402
*Office Phone Number
JUSTIFICATION FOR USER ACCESS: (Provide brief explanation of why this individual needs access to ECHO- Web).
Information collected used to recertify ECHO -Web users.
•
FTA Regional Officer (signature)
ECHO- Web System Administrator (signature)
ECN Number:
User Name:
Suspend User.
Date:
Date:
Comments:
** All ECHO -Web access forms must be processed through your FTA Project Manager. Please do not forward forms directly to the
ECHO- Web Helpdesk. **
FTA ECHO -Web User Manual
ECHO Web User
Change / Modify Form
Organization Name: eIAt�(0f R00 1t . R. r)
ECN:6 0 'L 1'f� .
Authorizing Official Name: :.5Ye. N Of u10 0a.
111
Authorizing Official Signature: -4M--....k°- %'�7_i. ,
;10 0141 i (Y'a Tt S D I i'..:.`'z
a f.
lli - d ., Y
Name of User to Remove:veQ
LC U ree r Born
Name of User to Add:
0111. l D. 5ck-Vwj
Type of Access:
Inquiry: fl Update: Er
Name of User to Remove:
Name of User to Add:
El &i nc. 5. W i 1501
Type of Access:
Inquiry: 1 Update: d
Name of User to Remove:
Name of User to Add:/
Sher (t 1—. C_ Qn i
Type of Access:
inquirya° Update: E(
bili 4ir71iY 3i'l 1r `r _
lAtilii:95 it Zi`ii b O
iAiif 4Ditk tri
Authorizing Official Name to Remove:
Authorizing Offldal Name to
Add:
Type of Access:
Inquiry: fl Update:
ote: To complete the above form, either type or handwrite the information.
Instructions for ECHO -Web Registration Change/Modify Forms
This fors should be used to change or modify suers who currently have access to the system, add new users to the
system and delete existing users from the system. It should also be used for modification of the Authorizing
Official. Please note that if a contact person s being added, the limit of three users (one with view only access and
two with update access) still applies.
When adding a new user or Authorizing Official with ECHO access, a User Access Request form and a Rules of'
Conduct form for each new user must be provided with this form.
If adding an Authorizing Official with No Access". then a new Authorization and Certification fors is required
with this fonn. (The Authorization and Certification form can be obtained front the ECHO- Web manual online).
If replacing an Authorizing Official, then the new Authorizing Official must sign this form'viere designated.
'*"'Please note: All forms must be submitted through your FTA Protect Manager, please do not forward
fors directly to the FTA Helpdesk.*`••**
ECHO -Web User Manual (CDS)
Wednesday, December 4, 2012
Version 2012.1
Page 19