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CM-13-09-152City of Round Rock ROUND ROCK, TEXAS PUIPOY MTVOtt PROSPERITY Agenda Item Summary Agenda Number: Title: Consider executing TCEQ Permit Application to renew Permit No. W00010624002 regarding the Brushy Creek Wastewater East Treatment Plant. Type: City Manager Item Governing Body: City Manager Approval Agenda Date: 9/13/2013 Dept Director: Michael Thane, Director of Utilities and Environmental Services Cost: $2,050.00 Indexes: Self -Financed Wastewater Construction Attachments: BCRWWS Signature Page_Eivens, BCRWWS Lab Certification_Thane, TCEQ TPDES - Filing Fees, BCRWWS Signature Page_Norwood, BCRWWS Signature Page_Meszaros Text of Legislative File CM -13-09-152 Consider executing TCEQ Permit Application to renew Permit No. W00010624002 regarding the Brushy Creek Wastewater East Treatment Plant. The Cities of Round Rock, Austin, and Cedar Park currently own the Brushy Creek Regional Wastewater Treatment System (BCRWWTS) which includes two Wastewater Treatment Plants along with all of the common collection system. One of the plant's, the East Wastewater Treatment Plant, permit is currently up for renewal. This request is to submit the permit application to TCEQ in an effort to renew the permit as well as to request a major amendment increasing the average flow to the plant from 21.5 Million Gallons per Day (MGD) (current capacity) to 25 MGD. CDM Smith has been hired by the BCRWWTS to prepare the permit renewal / amendment. The current permit expires in December this year. Staff recommends approval. City of Round Rock Page 1 Printed on 9/9/2013 LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION Required for Submission of ALL City Council and City Manager Items Brushy Creek Regional Wastewater System Department Name: Utilities & Environmental Services Project Name: (East Wastewater Treatment Plant) Project Mgr/Resource: Michael Thane Council Action: ContractorNendor: TCEQ ORDINANCE Agenda Wording n RESOLUTION City Manager Approval CMA Wording Consider executing TCEQ Permit Application to renew Permit No. WQ0010624002 regarding the Brushy Creek Wastewater East Treatment Plant Attorney Approval Attorney Notes/Comments Date 0:\wdox\SCCInts\01601990\2012-0910\MISC\00282252.XLS Updated 6/3108 DOMESTIC ADMINISTRATIVE REPORT 1.1 The following is required for new and amendment applications. . AFFECTED LANDOWNER INFORMATION (Instructions, Page 32) a. Indicate by a check mark that the landowners map or drawing, with scale, includes the following, as applicable. ❑ The applicant's property boundaries ❑ The facility site boundaries within the applicant's property boundaries ❑ The distance the buffer zone falls into adjacent properties and the property boundaries of the landowners located within the buffer zone ❑ The property boundaries of all landowners surrounding the applicant's property ❑ The point(s) of discharge and highlighted discharge route clearly shown for one mile downstream ❑ The property boundaries of the landowners located on both sides of the dis charge route for one full stream mile downstream of the point of discharge ❑ The property boundaries of the landowners along the watercourse for a one-half mile radius from the point of discharge if the point of discharge is into a lake, bay estuary, or affected by tides ❑ The boundaries of the effluent disposal site (for example, irrigation area or sub surface dr ainfield site), al 1 e vaporation/holding p onds w ithin t he ap plicant's property ❑ The property boundaries of all landowners surrounding the applicant's property boundaries where the effluent disposal site is located ❑ The boundaries of the sludge land application site (for land application of sewage sludge for beneficial use) and the p roperty b oundaries o f landowners surrounding the applicant's property boundaries where the sewage sludge land application site is located ❑ The property boundaries of landowners within one-half mile in all directions from the applicant's property boundaries where the sewage sludge disposal site (for example, sludge surface disposal site or sludge monofill) is located b. Indicate by a check mark in which format the landowners list is submitted: ❑ Read/Writeable CD or Disk ❑ 4 sets of labels c. ❑ Check if a separate list with the landowners' names and mailing address cross- referenced to the landowners map has been provided. d. Provide the source of the landowners' names and mailing addresses. TCEQ-10053 (9/1/2010) Municipal Wastewater Permit Application — Administrative Report Page 15 of 18 e. As r equired b y T exas Water C ode §5.115,i s any p ermanent s chool fund 1 and af- fected by this application? E Yes ET No If yes, provide the location and foreseeable impacts and effects this application has on the land(s). 2. BUFFER ZONE MAP (Instructions, Page 34) a. Provide a buffer zone map on 8.5 x 11 -inch paper. The applicant's property line and the buffer zone line may be distinguished by using different colors and appropriate labels. Indicate by a check mark that all the following information is included on the map. ❑ The applicant's property boundary 9 The required buffer zone 9 Each treatment unit ❑ The distance from each treatment unit to the property boundaries b. How will the buffer zone requirement be met? ❑ Ownership 9 Restrictive easement 9 Nuisance odor control ❑ Variance c. Does the facility comply with the requirements regarding unsuitable site characte- ristic found in 30 TAC §3o9.13(a) through (d)? ® Yes In No 3. ORIGINAL PHOTOGRAPHS (Instructions, Page 37) Provide o riginal g round 1 evel p hotographs. I ndicate b y c hecking t hat t he following information is provided. ❑ At least one original photograph of the new or expanded treatment unit location ❑ At least t wo p hotographs o f t he e xisting/proposed p oint o f di scharge and as much area downstream (photo 1) and upstream (photo 2) as can be captured. 9 If the discharge is to an open water body (e.g., lake, bay), the point of discharge should be in the right or left edge of each photograph showing the open water and with as much area on each respective side of the discharge as can be cap- tured. 9 At least one photograph of the existing/proposed effluent disposal site 9 A plot plan or map showing the location and direction of each photograph TCEQ-10053 (9/1/2010) Municipal Wastewater Permit Application — Administrative Report Page 16 of 18 10. SIGNATURE PAGE (Instructions, Page 31) Permit Number: WQ001 0624002 Applicant: Brushy Creek Regional Wastewater System Certification: Steve Norwood City Manager -Round Rock Typed or printed name Title certify under penalty of law that this document and all attachments were prepared un- der m y direction o r s upervision in a ccordance w ith a s ystem d esigned t o a ssure t hat qualified p ersonnel p roperly g ather a nd evaluate t he in formation s ubmitted. B ased o n my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the b est of my knowledge and belief, true, accurate, and complete. I am aware there are significant penalties for s ubmitting false in formation, including t he p ossibility o f fine a nd im pri- sonment for knowing violations. I further certify that I am authorized under 3o Texas Administrative Code §3o5.44 to sign and submit this document, and can provide documentation in proof of such au- thorization upon -.. est. Signature: Use lue ink) Subscribed and Sworn to before me by the said Date: eg/1��� on this t34}— day of )---- ,20 2O My commission expires on the 1 ink— day of Tttn-ff Of4Wl/ R -Oce - Notary Public Vv i litAaNASM CoAA'hj County, Texas ,20 26f. . [SEAL] 'r"' ' SARA LEIGH WHITE MY COMMISSION EXPIRES _'-, ti July 11, 2016 �sr;,a If co permittees are necessary, each entity must submit an original, separate signature page. TCEQ-10053 (9/1/2010) Municipal Wastewater Permit Application — Administrative Report Page 14 of 18 14. LABORATORY ACCREDITATION: Effective July 1, 2008, all laboratory tests performed must meet the requirements of 30 TAC Chapter 25, Environmental Testing Laboratory Accreditation and Certification with the following general exemptions: i. The laboratory is an in-house laboratory and is: 1. periodically inspected by the TCEQ; or 2. located in another state and is accredited or inspected by that state; or 3. performing work for another company with a unit located in the same site; 4. performing pro bono work for a governmental agency or charitable organization. or ii. The laboratory is accredited under federal law. iii. The data are needed for emergency -response activities, and a laboratory accredited under the Texas Laboratory Accreditation Program is not available. iv. The laboratory supplies data for which the TCEQ does not offer accreditation. The applicant should review 30 TAC Chapter 25 for specific requirements. The following certification statement shall be signed and submitted with every application. See Instructions, TCEQ Form 10053-inst, Page 30, for a list of designated representatives who may sign the certification. CERTIFICATION: Michael Thane Typed or Printed Name Title Director of Utilities and Environmental Services -Round Rock certify that all laboratory tests submitted with this application meet the requirements of 30 TAC Chapter 25, Environmental Testing Laboratory Accreditation and Certification. ` I3 Signature Dat TCEQ-10054 (09/01/2010) Domestic Wastewater Permit Application Technical Report Page 9 of 44 The hand delivery address is: Texas Commission on Environmental Quality Applications Review and Processing Team Building F, Room 2101 12100 Park 35 Circle Austin, Texas 78753 The express mail address is: Executive Director Applications Review and Processing Team (MC148) Texas Commission on Environmental Quality 12100 Park 35 Circle Austin, Texas 78753 HOW MUCH IS THE APPLICATION FEE? Domestic Wastewater Permit Application fees are dependent on the size of the facility (Proposed and/or Permitted Annual/Daily Average Flow of Final Phase). Flow > .05MGD > .05 but < .10 MGD > .lobut <.25MGD > .50but <1.oMGD > 1.0 MGD New/Major Amendment Renewal $350.00 $550.00 $850.00 $1,650.00 $2,050.00 Minor Amendment (any flow) $115.00 Fees are associated with a Wastewater Discharge Permit $315.00 $515.00 $1,215.00 $1,615.00 $2,015.00 Payment of the fees may be made by check or money order payable to TCEQ, or through EPAY (electronic payment through the web). The permit requires two different fees. 1. Application Fee: This fee is required to be paid at the time the application is submitted. Failure to submit payment at the time the application is filed will cause delays in acknowledgment or denial of coverage under the general permit. Postage fees of $50.00 for New and Amendments and $15.00 for Renewals have been included with the application fees to cover the expense of the required notice (30 TAC §3o5.53). For new and major amendments the $50.00 postage fee covers the expense of notifying up to one hundred (100) landowners. An additional $50.00 postage fee will be required for each additional increment of up to one hundred (100) landowners. To expedite the processing of the application, please provide a copy of the check with the application package. To verify receipt of payment or any other questions you may have regarding payment of fees to the TCEQ, please call the Revenues Section, Cashiers Office at (512) 239-0357. The applicant is responsible for the cost of publishing the public notice in the newspaper concerning the application for a permit. The applicant will be provided the information necessary to publish, including instructions, by Water Quality Applications Team for the first notice, and by the TCEQ Office of Chief Clerk for the second notice. TCEQ-10053-inst Instructions for Completing the Domestic Wastewater Permit Application Page 14 of 90