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CM-13-09-158ROUND ROCK TEXAS PURPOSE ASVOH r* Mwr 1RT. City of Round Rock Agenda Item Summary Agenda Number: Title: Type: Governing Body: Agenda Date: Dept Director: Cost: Indexes: Attachments: Consider executing an Agreement for Preliminary Engineering Services and Submittal of Exhibit "A" for Railroad Approval with Union Pacific Railroad Company for the N. Burnet Street Railroad Crossing Project. City Manager Item City Manager Approval 9/27/2013 Gary Hudder, Transportation Department $20,000.00 General Self -Financed Construction; RR Transportation and Economic Development Corporation (Type B) LAF - Agrmt for Preliminary Engineering Services and Submittal of (00283132), Burnet-Street_PEA_9-19-2013 Text of Legislative File CM -13-09-158 These agreements are between the City of Round Rock and the Union Pacific Railroad (UPRR). The purpose of each of these agreements is to begin the UPRR engineering, design, and construction work at each crossing. A $20,000.00 check, made payable to Union Pacific Railroad must accompany each agreement when sent. This creates a specific job number within their their systems for UPRR employees to charge their time to. The $20,000.00 is thier base assumption of costs, however, the City will eventually pay actual costs for all of UPRR's time and materials to complete the Quiet Zone improvements. Transportation staff recommendeds executing this Preliminary Engineering Agreement. City of Round Rock Page 1 Printed on 9/26/2013 LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION Required for Submission of ALL City Council and City Manager Items Department Name: Transportation Project Mgr/Resource: Chad A. Wood L1Council Action: ORDINANCE Agenda Wording Project Name: UPRR Quiet Zone ContractorNendor: Union Pacific Railroad Company n RESOLUTION City Manager Approval CMA Wording Consider executing an Agreement for Preliminary Engineering Services and Submittal of Exhibit "A" for Railroad Approval with Union Pacific Railroad Company for the N. Burnet Street Railroad Crossing Project. Attorney Approval Attorney Notes/Comments Date 1,2, 1 1 3 O:\wdox\SCCInts\0127\1300\MISC100283132.XLS Updated 6/3/08 ROUND ROCK, TEXAS PURPOSE. PASSION. PROSPERITY. September 27, 2013 AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES AND SUBMITTAL OF EXHIBIT "A" FOR RAILROAD APPROVAL Crossing: N. Bumet Street State: TX City: Round Rock M.P. 163.30 Austin Subdivision N. Burnet Street, DOT No. 439-689B Williamson County Mr. Joe Garcia Manager, Industry and Public Projects Union Pacific Railroad Company 1711 Quintana Road San Antonio, TX 78211 Dear Mr. Garcia: Plans are being prepared to improve the safety of the traveling public and train operations by installing traffic signs and pavement markings for the implementation of a quiet zone at the location referenced above. The proposed work requires the installation of a four -quadrant gate system at the existing grade crossing. In connection with the project, the City of Round Rock considers it necessary for the successful advancement of the project for your company to collaborate in the development of the project by performing the following: • preliminary engineering and other related services • development of cost estimates Alan McGraw • review of the project's preliminary layouts • submit current train and switching moves Mayor Pro -Tem Kris Whitfield Coundiatembers Craig Morgan George White Joe Clifford Carlos T. Salinas John Manan aty Manager Steve Norwood Qty Aly Stephan L Sheets The City of Round Rock authorizes and agrees to reimburse the Railroad for its expenses and actual costs that are incurred for collaborating in the development of the project's preliminary engineering and other preliminary activities. The Railroad has estimated that these preliminary engineering and other preliminary costs will be $20,000.00. Payment will be made within thirty (30) days from the Agency's receipt and approval of the Railroad's request for reimbursement. The Railroad will refer to the City of Round Rock N. Burnet Street RR Crossing Project and forward invoices to Bill Stablein, the Round Rock Transportation Department's project manager. crry OF ROUND ROCK TRANSPORTATION DEPARTMENT. aoo8 Enterprise Drive • Round Rock, Texas 78664 Phone 512-118.7044 • Fax 512.218.5563 • vwvw.roundrocktexas.Rov Can -v3 jc -�5U Additionally, attached for your company's review and approval is one (1) set of half -scale prints of the concept plans marked Exhibit A, which show the basic features of the proposed project at the location referenced above. Please review and provide comment on the basic features of the Exhibit A as soon as possible. Also enclosed are photos of the project area. The project may require the Railroad to incur costs for force account activities. Please prepare the railroad force account cost estimate for work activities to be provided by your company as identified in Exhibit A and submit them at your earliest convenience so that they may be attached to the railroad generated Construction & Maintenance (C&M) agreement. Please verify the number of current regular train (29) and switching movements (0) with a Maximum Speed of 70 MPH at this location as currently shown in our inventory records. This information will be used by the City of Round Rock's Contractor to obtain Railroad Protective Liability Insurance. This agreement is intended to address Preliminary Engineering. It is understood by both parties that railroad may withhold its approval for any reason directly or indirectly related to safety or its operations, property issues or effect to its facilities. If the Project is approved, Union Pacific will continue to work with the City of Round Rock to develop Final Plans, Specifications and prepare Material and Cost Estimates for Railroad Construction Work associated with the project. It is also understood that if the project is constructed, if at all, it will be at no cost to the railroad. The City of Round Rock and the Railroad will enter into separate License, Right of Entry, and C&M Agreements associated with the actual construction of the project if the project is accepted and approved by the railroad. The Agreements will be drafted by Union Pacific and forwarded to the City of Round Rock after the Exhibit A and cost estimates have been approved. Please contact Bib Stablein at telephone number (512) 218-3237 or via email at bstablein@roundroddexas.gov if you have any questions. Your assistance in this matter is appreciated. Sincerely, City Manager City of Round Rock UNION PACIFIC RAILROAD COMPANY By Date Name and Title Attachment(s) cc: N. Burnet Street Railroad Crossing Round Rock, Texas Photographs of the Project Area N. Burnet Street Railroad Crossing DOT No. 439689B N. Burnet Street Railroad Crossing BROWN & GAY ENGINEERS, INC. 1 N. Burnet Street Railroad Crossing Round Rock, Texas N. Burnet Street Railroad Crossing, looking south N. Burnet Street Railroad Crossing, looking north BROWN & GAY ENGINEERS, INC. 2 N. Burnet Street Railroad Crossing Round Rock, Texas Park Ln at N. Burnet Street (just south of the RR crossing), looking west BROWN & GAY ENGINEERS, INC. 3 1 01 CITY OF ROUND ROCK, TEXAS PLANS OF PROPOSED RR CROSSING IMPROVEMENTS N. BURNET STREET PROJECT LOCATION UPRR M.P. 163.30 DOT NO. 439-6898 S EXHIBIT A 1460 r� 79 ;d v✓ ° THESE DOCUMENTS ARE FOR FORMREVIEW AND NOT oo FOR CONSTRUCT 35 OR PERMIT W SION BIDDIES. NR RESPONSIBLE INR Bi GAY ENGINEERS, INC.. FEDERICO P.E. TEXAS REGISTRMNDNO. 6731 1 ppp 7/17/2017 BROWpN� BROWN & GAY ENGINEERS, INC. D 7000 NORTH MOPAC, SUITE 330 �■ AUSTIN, TEXAS 78731 WWW.BR9-0400 WWW.OROWNGAY.COM ENGINEERS,INC. TBPE FIRM REGISTRATION NO. 1046 9 � PROJECT LOCATION MAP F STREETS, STANDARD SPECIFICATIONS FOR CONSTRUCTION OF ALL APPLICABLE ©2013 by City of Round Rock; All rights reserved. STREETS, AND BRIDGES ADOPTED ON JUNE I, 2001 AND ALL APPLICABLE SPECIAL PROVISIONS AND SPECIAL SPECIFICATIONS AS INDICATED IN THE BID DOCUMENTS SHALL GOVERN ON THIS PROJECT. 1 N M s g sig ;7. N ! 4x z w w 1-1 Li -ii 8g o� oCC 3& Z ; ro o ua &CL 0 tnN occu N. BURNET STREET PROPOSED PAVEMENT MARKING LEGEND REF REF AND GUTTER Q a .O CC Cr Q K R 0 o F-ro 2O o¢wraJ 1.,iomi 1S 13NiN19 Wd I fE H ETB2i13Ih '+6P •61ed.ZB•aeuung\3iSd\•••