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CM-13-09-159City of Round Rock ROUND ROCK TEXAS PURPOSE. M%Ott PROSPERITY Agenda Item Summary Agenda Number: Title: Consider executing the Annual Service Agreement Water Storage Tank / Clarifier Cathodic Protection System(s) with CORRPRO. Type: City Manager Item Governing Body: City Manager Approval Agenda Date: 9/27/2013 Dept Director: Michael Thane, Director of Utilities and Environmental Services Cost: $3,800.00 Indexes: Utility Fund Attachments: Text of Legislative File CM -13-09-159 This is an Annual Service Agreement which provides for the inspection of the Cathodic Protection corrosion control equipment. CORRPRO, which has previously been under contract with the City, will evaluate the corrosion control system in four of the City's elevated water storage tanks. The intent of this agreement is to prevent elevated water storage tanks from premature deterioration. The cost for the inspection services is $760 per elevated storage tank. The term of this contract is October 1, 2013 through September 30, 2014. Staff recommends approval. City of Round Rock Page 1 Printed on 9/26/2013 CIT if OF ROUND ROCK CONTRACT MANAGEMENT SECTION CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION Required for Submission of Specific City Manager Items Utilities and Environmental Services Department Name: Department Project Mgr/Resource: Buddy Franklin x❑City Manager Approval CMA Wording Project Name: Cathodic Protection Service Agreement. ContractorNendor: CORPRO Consider executing the Annual Service Agreement Water Storage Tank / Clarifier Cathodic Protection System(s) with CORPRO. Approval x❑Employee EE Bowde —Data September 13, 2013 Notes/Comments corrpro® 141) /legion r.. CO:1,poit1;' September 6, 2013 MR. BUDDY FRANKLIN ROUND ROCK, CITY OF WATER SYSTEM SUPPORT ADMINISTRATION 2008 ENTERPRISE DRIVE ROUND ROCK, TX 78664 Reference: Cathodic Protection System Dear Customer: Houdin • CooMrod • Mosta • Mom& • Loo Angelo • Calgary • Edmonton • AAoai a, • London Waterworks Division Tel: (330) 725-6681 1055 West Smith Road Fax: (330) 723-6065 Medina, OH 44256 www.corrpro.com We have not heard from you regarding the service proposal we submitted on 8/1/13 which would provide for annual maintenance to the referenced cathodic protection corrosion control equipment. In order to expedite this matter, we are enclosing a copy of that agreement for your consideration. Upon approval, you may either fax it to us at 330/723-6065 or mail it to the address indicated above. Included as well is a check list of additional services we provide. These services are not related to the operation of your cathodic protection equipment and, as you can see, pertain strictly to the tank itself. Should you wish to subscribe to any of them, simply mark the sheet accordingly and submit it along with the maintenance agreement. Please bear in mind that the charges indicated are in addition to the annual maintenance fee. Since the cost of these services seems minimal when compared to the overall cost of your water storage tank investment, we hope you will give our proposal serious consideration. We ask that you please contact us (Toll -Free 1-800/443-3516) should any questions arise. Very truly yours, Ellen Hutcheson Contracts Administrator Enclosure Cin-13-0ct-\5c corrpro® ANNUAL SERVICE AGREEMENT WATER STORAGE TANK / CLARIFIER CATHODIC PROTECTION SYSTEM(S) Customer: 2345678 Contract: 55604 ROUND ROCK, CITY OF WATER SYSTEM SUPPORT ADMINISTRATION 2008 ENTERPRISE DRIVE ROUND ROCK TX 78884 ATTN: MR. BUDDY FRANKLIN Structure SECOND REQUEST Capacity Designation/Location P.O. Box 721 Medina, OH 44256 Phone: 330.725.6681 Fax: 330.723.6065 contractcenter@corrpro.com System No. Plan Amount Elevated Tank Elevated Tank Elevated Tank Composite Elevated Composite Elevated 1,250,000 1,250,000 1,250,000 2,700,000 2,000,000 CHISHOLM VALLEY TANK HIGH COUNTRY TANK ROUTE 81 TANK "BARTON HILL' 'RM 1431' 55283 C 760.00 55284 C 760.00 55650 C 760.00 55886 C 760.00 56436 C 760.00 For contract period 10/1/2013 through 8/30/2014 Total Lump Sum $3,800.00 • Price n/ects multip* tank discount All service plans include one site visit per contract term to include 1 through 5. Additional plan services as noted below. 1. Tank -to -Water potential profile within tank to monitor and verify effectiveness of system on submerged surface of tank. 2. Electrical Measurements to test anode and reference cells. 3. Inspect, test and clean rectifier, controls, meters, contacts, wiring and connections. Replace fuses as required. 4. Adtust system ler optimum corrosion control on submerged metal surface of tank. 5. Submit report with all data obtained, evaluation of data, and recommendations for continued performance. Pian "A" Service: Plan "B" Service: 'zPlan "C" Service: Plan "M" Service: Plan "BB" Service: Plan "CC" Service: Includes one annual inspection as Indicated Including repair and/or replacement of anodes and rectifiers as required. Includes ons annual inspection as indicated Including repair and/or replacement of anodes as required. Includes only services fisted in items 1 thru 5 above. Induces two inspections ammo r as indicated including spring instaNation and hp removal of anodes as well as repair and/or replacement of anodes and rectifiers as Includes two inspections annually as indicated including spring installation and fall removal of anodes as well as repair and/or replacement as required. Includes two inspections annually as indicated including spring installation and fall removal of anodes. Payment is due at the stat of the contract period. Additional repairs or replacements of system components would be subject to the subscriber's approval. This agreement does not Mad in any way the original woranty on the systsm(s) described above. Corrpro agrees to maintain General l,iabNNy Insurance and Workmen's Compensation Insurance during the annual send°, ,period. Client and.o(` n'pro agree that neither party shall be responsible to the other party for incidental, consequential, indirect, punitive, or exemplary damages with respect tip any claims, disputes, or Wo hAntrelati metiers m question wising out of or ng to this AgreenteM or its termination, and Client and damage. C.orpro's total liblidr to CNent shall not exceed the amount of compsnuton actually p�akdt for IM sservices,or materials giving rise b the daim. Client end Corrpro pwaive all rights against each other and any W their subcontractors. agents and employees for all loss or damage property or its loss of use. Please Include Job Site Contact Person: CORRPRO COMPANIES, INC. Hutcheson, Eden R Date: W6/2013 Signature: Phone Number: SUBSCRIBER'S ACCEPTANCE Printed Name / Title: E eve 1c(l CCIA-y Xl1GbAQQey Date: C x/339//3 Subscriber to frau one signed copy to CORRPRO at the above address. corrpro® �n Aegion . Company ROUND ROCK, CITY OF WATER SYSTEM SUPPORT ADMINISTRATION 2008 ENTERPRISE DRIVE ROUND ROCK, TX 78664 ATTN: MR, BUDDY FRANKLIN CUSTOMER NO: 2345678 CONTRACT NO: 55604 CORRPRO Waterworks ADDITIONAL WATER TANK SERVICES AGREEMENT PO Box 721 Medina, OH 44256 Phone : 330.725.6681 Fax : 330.723.6065 contractcenter@corrpro.com ANNUAL 15 POINT TANK REVIEW 1. FOUNDATION: OBSERVE FOR SETTLING, CRACKS AND DETERIORATION. 2. EXTERIOR TANK COATING: OBSERVE FOR COATING FAILURE, CORROSION AND LEAKS. 3. INTERIOR TANK COATING: OBSERVE AS ALLOWED FROM ACCESS HATCHES. 4. WATER LEVEL INDICATOR: CHECK OPERATIONAL CONDITION. 5. OVERFLOW PIPE: CHECK THE FLAP VALVE COVER AS ACCESSIBLE, OPERABLE AND SEALED. 6. ACCESS LADDER: CHECK FOR LOOSE BOLTS AND RUNGS. 7. FALL PROTECTION DEVICES: CHECK OPERATION. 8. ROOF: CHECK FOR HOLES, RUST, AND PONDING WATER LOW SPOTS. 9. AIR VENTS: CHECK SCREENS, SEALED EDGES AND SEAMS. 10. CATHODIC PROTECTION ANODES COVERS: CHECK FOR DETERIORATED GASKETS AND IMPROPER SEAL.(FOR TANKS NOT PRESENTLY COVERED BY A SERVICE AGREEMENT) 11. ROOF HATCH: CHECK LOCKS, HINGES AND GASKETS. 12. VISUAL WATER QUALITY: OBSERVE FOR FOREIGN MATTER AS DISCERNABLE FROM THE ROOF HATCH. 13. PHOTOGRAPH AREAS OF CONCERN. 14. WRITTEN RECOMMENDATIONS FOR CORRECTIVE ACTION IF REQUIRED. 15. OBSERVE TANK SITE SECURITY. CHECK FENCES, GATES AND ACCESS DOORS. ANNUAL COST $590.00 PER TANK PER YEAR ACCEPTED: YES NO * The service provided is an annual visual evaluation for the purpose of noting possible areas which may require further investigation or possible corrective action in accordance with AWWA recommended practices. It is limited to areas of the tank visible from access points such as ladders and catwalks. The work performed is not a structural evaluation nor does it take the place of a complete 3 - 5 year water tank inspection as recommended by AWWA standards. AVIATION LIGHT BULB REPLACEMENT (standard bulbs included) REPLACE ALL AVIATION LIGHT BULBS AT THE LISTED COST PER TANK FOR THE FIRST TWO BULBS AND $25.00 EACH ADDITIONAL BULB. REPLACEMENT COST $125.00 PER TANK PER YEAR ACCEPTED: YES 'Price based on Max. bulb size, 116 watt medium screw base Traffic Signal Bulb (116 A21 TS) NO INTERIOR LIGHT BULB REPLACEMENT (standard bulbs included) REPLACE ALL INTERIOR LIGHT BULBS ACCORDING TO THE LISTED COST FOR THE FIRST FIVE BULBS AND $10.00 EACH ADDITIONAL BULB. REPLACEMENT COST $125.00 PER TANK PER YEAR ACCEPTED: YES NO 'Price based on Max. bulb size, 150 watt medium screw base Rough Service Incandescent Bulb (150 A23 RS) SIGNATURE: TITLE: DATE: r��yvJ x,cP/i• 6?1/40A 3 All additional work is accepted as an addendum to the cathodic protection service agreement in accordance with the terms and conditions as indicated on the contract. Prices are contingent upon all work being performed In one site visit in conjunction with the acceptance of the cathodic protection system service agreement. Upon acceptance, if there are additional tanks in the water system that do not have cathodic protection systems, they may also be added to the service agreement for Tank Review and Bulb Replacement Service.