CM-13-09-174ROUND ROCK, TEXAS
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City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider issuing a purchase order to Ohenry Productions, Inc. for a new
modular tent.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 9/27/2013
Dept Director: Rick Atkins, Director
Cost: $11,205.89
Indexes: General Self -Financed Construction
Attachments: 09-27-13-LAF-Ohenry Productions Inc, 09-27-13- PARD-CM-Ohenry
Productions Inc
Text of Legislative File CM -13-09-174
This item will authorize the City to issue a purchase order to Ohenry Productions, Inc. for a modular
tent structure.
The modular tent will be used for Rock 'N Lights as well as other Citywide events such as July 4th,
UIL Cross Country, etc.
Currently we spend approximately $5,000.00 annually for tent rentals for various events. This will
reduce or eliminate the need to rent tents.
Staff recommends
City of Round Rock Page 1 Printed on 9/26/2013
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: PARD
Project Mgr/Resource: Aileen Dryden
Council Action:
ORDINANCE
Agenda Wording
Project Name: N/A
ContractorNendor: Ohenry Productions, Inc.
RESOLUTION
City Manager Approval
CMA Wording
Consider issuing a purchase order to Ohenry Productions, Inc. for a new modular tent.
Attorney Approval
Attorney
Notes/Comments
Date cj.2 qI 1 3
O:\wdox\SCCInts10123\1300\MISC\00283190.XLS Updated 6/3/08
REQUEST FOR QUOTE
CITY OF ROUND ROCK PURCHASING DEPARTMENT
221 E. Main Street
Round Rock, Texas 78664-5299
Responses are due to the Purchasing Department
at the above address by 3:00 PM, September 06, 2013.
INVOICE TO:
CITY OF ROUND ROCK
ACCOUNTS PAYABLE
221 EAST MAIN STREET
ROUND ROCK, TEXAS 78664-5299
Respond F.O.B. Destination, Freight prepaid and allowed unless
otherwise specified below
DESTINATION;
CITY OF ROUND ROCK
Parks and Recreations Department
Quote Information:
Modular 40x100 Tent
Quote Number Q13-016
Response Due Date: 09/06/13 at 3:00 PM
Responses will be accepted via:
E-mail at eandersonOroundrocktexas.gov
Or Facsimile: (512) 218-5442
"By the signature hereon affixed, the respondent
hereby certifies that neither the respondent nor the
entity represented by the respondent, or anyone acting
for such entity has violated the antitrust laws of this
State, codified in Section 15.01 et seq., Texas
Business and Commerce Code, or the Federal
antitrust laws, nor communicated directly or indirectly,
the response made to any competitor or any other
person engaged in such line of business.'
Respondent agrees to comply with all conditions set forth in this quote.
ndent shall si• below
F�i�ugr tasjdn res. :f► .: 'II
Authorized Signature
e1osd e, ►2enner
Print Name
response
QUOTATION INSTRUCTIONS
TAX ID NO.: —1q- i38y
LEGAL BUSINESS NAME: Dhenri foci U „1., tts, i nG
ADDRESS: rte, Cpei 14 t inid LAc 'rn
CONTACT: C te. ,eniter.
TELEPHONE NO: a9.4-119 _ 1 to""
BUSINESS ENTITY TYPE: 4..thi... lrntut° 1abcer
iT �,
E-MAIL: e,(,�kiitrff t(QOlnenn i ..e bin
F}PProval
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QUOTATION SHEET
ITEM
NO.
DESCRIPTIONQN
UNIT OF
MEASURE
UNIT
PRICE
MERCHANDISE
TOTAL
New Modular Party Tent with 40x40 Base
1
EACH
ly49315
IPt °A3.15
2
20x40 Panels or Connections to allow up to 40x100 expansion
(Frame or Peak Frame tent with no center pole(s)) `
EACH
3>q 2.
IQ oal . q
1
fr
_L
/131
Installation Kit and Accessories
/
Clear Panel Walls —10 to 12 FT.
4
EACH
35.-
390
White Panel Walls —10 TO 12 FT.
,15
EACH
35 '"
425'1-2-
6
FREIGHT/ SHIPPING (Product Arrival No Later Than September 30, 2013)
TOTAL
SHIPPING
_
y 4 5 --
TOTAL
PRICE
Malt !w.
I
F}PProval
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()henry Productions Inc.
c4levt.r11 tants Last a LLfeti. tt
• All tops are extra heavy duty 17oz block out
• Fully re -enforced patches at wear points
• Straps and buckles sewn in 32oz of material
• Rust resistant buckles
• Curtain rope double re -enforced
• Storage bag included
• 2" 6005 T-5 schedule 10 anodized marine aluminum tubing
• Frame parts attach together with pins
• Corners, center crown, and side fittings are welded steel
• 30' & 40' wide tents are expandable sectional type
• Stakes & guy ropes are included with purchase
,. epi . „ d . ons
General Comparisons
: �"
s ' an '-
�
l,E*I RJ CAT \Ns
17 oz Blockout
-
Side walls ( all sizes)
tail
8 -10 oz translucent
Guy ropes
ri Ili
1:
,'
Marine Aluminum Tubing
�_
"complete set"
definition
• All tops are extra heavy duty 17oz block out
• Fully re -enforced patches at wear points
• Straps and buckles sewn in 32oz of material
• Rust resistant buckles
• Curtain rope double re -enforced
• Storage bag included
• 2" 6005 T-5 schedule 10 anodized marine aluminum tubing
• Frame parts attach together with pins
• Corners, center crown, and side fittings are welded steel
• 30' & 40' wide tents are expandable sectional type
• Stakes & guy ropes are included with purchase
,. epi . „ d . ons
General Comparisons
: �"
s ' an '-
�
Tent Top Thickness
17 oz Blockout
12 oz translucent (16 oz extra fee)
Side walls ( all sizes)
13 oz Blockout
8 -10 oz translucent
Guy ropes
1/2" poly propylene included
1/2" (not always included)
Tubing
Marine Aluminum Tubing
optional
"complete set"
definition
Top, poles, stakes, ropes & WALLS
Walls usually not included
Tent Availability
Tents in stock — next day shipping
Inventories limited- long waits
Overall quality
Rugged rental industry design
Lightweight — consumer oriented
Frame fittings
Steel fittings
Usually steel
References contact info
on website?
http://www.ohenrvtents.com/client list.html
Occasionally
Bank reference on
website?
http://www.ohenrvtents.com/client list.html
NA
Prices posted on
website?
http://www.ohenrvtents.com/prices.html
Not always