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CM-13-10-182ROUND ROCX, TEXAS City of Round Rock Agenda Item Summary Agenda Number: Title: Consider excuting an Annual Inventory Control Requirment from the Texas Department of Public Safety. Type: City Manager Item Governing Body: City Manager Approval Agenda Date: 10/4/2013 Dept Director: David Coatney, Fire Chief Cost: $0.00 Indexes: Attachments: THSSAAAnnual Inventory Control Requirment Text of Legislative File CM -13-10-182 The Texas Department of Public Safety, Texas Homeland Security State Administrative Agency's Annual Inventory Control Requirement form provides for certification that the jurisdiction has completed a full physical inventory and reconciliation of Homeland Security assets has been completed within the past two years. Attached is a letter from Emergency Management Coordinator to the City Manager stating all requirements have been completed on the Annual Inventory Control Requirement form. Approval City of Round Rock Page 1 Printed on 10/3/2013 CITY OF ROUND ROCK CONTRACT MANAGEMENT .SECTION CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION Required for Submission of Specific City Manager Items Department Name: Re Department Project MgrlResource: David Coatney pCity Manager Approval CMA Wording Project Name: Mnual inventory Control Requirement ContractorNendor. Texas Department of Pubic Safety Consider executing an Mnual Inventory Control Requirement from The Texas Department of Public Safety. Approval ©Employee EE Bowden to September 27, 2013 Notes/Comments TEXAS DEPARTMENT OF PUBLIC SAFETY TEXAS HOMELAND SECURITY STATE ADMINISTRATIVE AGENCY (THSSAA) ANNUAL INVENTORY CONTROL REOUIREMENT Name of Jurisdiction: Date: INSTRUCTIONS:: Please initial on the left to cert' each of the following statements. All four sections must be certified to be Ally compliant. Please return completed document by .August I to THSSAA o monitoring at: Fax -512-206-3137 or SAAmonitoringri%dps.texas.gor I. Controlled and Capital Assets Acknowledgement Initial here to certif : My jurisdiction has listed all required homeland security grant funded assets on our local inventory in accordance with THSSAA information Bulletin No. 12-004. http://w w+.txdps.state.tx.us/director stafl7saa/doeumentsisaal2-004.pdf II. Tagging of Grant Funded Assets Initial here to certify My jurisdiction has tagged all Homeland Security grant funded assets in accordance with THSSAA Information Bulletin No. 12-004 including the name of the jurisdiction and a unique identifying number. III.Equipment Inventory Requirements Initial here to My jurisdiction maintains a physical inventory of Homeland Security grant funded assets and captures the following information for all equipment in accordance with THSSAA Information Bulletin 12-004. A. Description of the assct B. Serial number or other identification number C. Source of the asset D. Who holds the title E. Acquisition date F. Cost tge asset G. Percentage of federal participation in the cost of the asset H. Location 1. Use J. Condition of the Asset K. Any ultimate disposition data including the date of disposal and sale price L. Control or Inventory Number (Reference: A-133 Compliance supplemental, 44 CFR 13.32. UGMS) IV. PHYSICAL INVENTORY RECONCILIATION Initial here to ce ' i . My jurisdiction has completed a months in accordance with regulations. Our last physical inventory was conducted: full physical inventory and reconciliation of assets within the last 24 V. AUTHORIZED SIGNATURES) Print Name of Jurisdiction/Organization'r U� o WYX6� Printed Name of Chief Elected Official, Chief Executive Officer, Or Chief Financial Officer SSV �d �\0`(\. O Tick (Judge, Mayor, ED, City Manager, CFO) ,'\-y M 001\0-Q\ Cf Signature iiiif�� �/ _ ,.,.s Date /e%D .2 This form is located at: http://www.txdps.state.tx.us/director_staff/saa/information_twlletins.htm (..)\A-1�- ICj -1`81- September 27, 2013 Steve Norwood City Manager 221 East Main St. Round Rock, TX 78664 The Texas Department of Public Safety, Texas Homeland Security State Administrative Agency's Annual Inventory Control Requirement form is completed. All required homeland security grant funded assets are on our local inventory in accordance with THSSAA information Bulletin No. 12-004. All Homeland Security grant funded assets have been tagged in accordance with THSSAA information Bulletin No. 12-004 including the Name of the Jurisdiction and a unique Identifying Number A Physical Inventory is maintained of all Homeland Security grant funded assets and captures the following categories of information for all equipment in accordance with THSSAA information bulletin 12-004. Categories of information: A description of the asset, serial number or other identification number, the source of the asset, who holds the title, the acquisition date, cost of the asset, percentage of federal participation in the cost of the asset, the location, use. condition of the asset, any ultimate disposition data including the date of disposal and sale price, and control or inventory number A full physical inventory and reconciliation of assets has been completed within the last 24 months in accordance with regulations. The last physical inventory was completed on September 26, 2013 Respectfully, Emergency Management Coordinator CITY OF ROUND ROCK Fire Department, 203 Commerce Boulevard, Round Rock Texas 78664 Phone 512 218-5590, Fax 512 218-5594 www.roundrocktexas.gov