CM-13-10-190ROUND ROCK, TEXAS
NPIW ;MUM PROSPEBRY
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider authorizing the City Manager to execute a letter agreement with
the Capital Area Council of Governments (CAPCOG) for the use of
Emergency Notification System (Reverse 911).
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 10/11/2013
Dept Director:
David Coatney, Fire Chief
Cost: $1,695.00
Indexes: General Fund
Attachments: CAPCOG_ENS_LOA.pdf, LAF for CAPCOG - LtrAgreement
(00284249).PDF
Text of Legislative File CM -13-10-190
This letter agreement continues the City of ROund Rock's participation in the CAPCOG
Regional Emergency Notification System (ENS) for the period of October 1, 2013 and
ending September 30, 2013.
The ENS system uses a "reverse dialing" telephone method to notify communities or public
safety forces of critical emergency information in situations where property or human life is
in danger. Since this ENS system's inception in 2004, CAPCOG has continued to work to
enhance the capabilities and reliability of the system.
Cost: $1695.00
Source of Funds: General Fund
Staff recommends approval.
City of Round Rock Page 1 Printed on 10/14/2013
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: Administration
Project Mgr/Resource: Sara White
Council Action:
Project Name: Emergency Notification System
ContractorNendor: Capital Area council of Governments
ORDINANCE
Agenda Wording
n RESOLUTION
City Manager Approval
CMA Wording
Consider executing a Letter Agreement with Capital Area Council of Governments regarding the Emergency Notification System.
Attorney Approval
Attorney
Notes/Comments
Date I / ' 3
City signs first on Page 4.
O:\wdox\SCClnts\0112\13001MISC\00284249.XLS Updated 6/3/08
Capital Area Council of Governments
6800 Burleson Road, Building 310, Suite 165 Austin, Texas 78744-2306
(p) 512.916.6000 (f) 512.916.6001
www.capcog.org
Betty Voights, Executive Director
BASTROP BLANCO BURNET CALDWELL FAYETTE HAYS LEE LLANO TRAVIS WILLIAMSON
September 20, 2013
The Honorable Alan McGraw
City of Round Rock
221 E. Main Street
Round Rock, Texas 78664
Re: Emergency Notification System
Dear Mayor McGraw:
This letter agreement authorizes the City of Round Rock to use the Emergency Notification
System provided by the Capital Area Council of Governments under the terms and conditions
set out below, for the period beginning October 1, 2013 and ending September 30, 2014.
The City of Round Rock agrees to use the Emergency Notification System solely in accordance
with the latest revision of the CAPCOG Emergency Notification System (ENS) Policies and
Procedures as approved by the CAPCOG Executive Committee. CAPCOG agrees to perform
the duties assigned to it in the latest revision of the CAPCOG Emergency Notification System
(ENS) Policies and Procedures as approved by the CAPCOG Executive Committee.
Upon execution of this letter agreement, CAPCOG will bill the City of Round Rock $1695 to
cover all or some part of the operating expenses associated with use of the Emergency
Notification System for the contract period. Payment to CAPCOG is expected within ninety (90)
days of receipt of an invoice.
If the City of Round Rock receives a request under the Texas Public Information Act for
disclosure of any of the ENS 9-1-1 database information, the City of Round Rock agrees not to
disclose the information prior to notification of CAPCOG's Emergency Communications
Department in writing within two business days of the receipt of the request so that CAPCOG
may advise the City of Round Rock regarding the request.
CAPCOG may terminate this agreement at any time. However, if the City of Round Rock
violates the CAPCOG Emergency Notification System (ENS) Policies and Procedures and does
not correct the violation within five business days after CAPCOG gives the City of Round Rock
notice of the violation, this constitutes grounds for termination of this agreement. CAPCOG may
terminate this agreement by notifying the City of Round Rock in writing of its intent to terminate,
and the agreement terminates 15 calendar days after the date on the notice.
At its sole discretion, CAPCOG may immediately disable the City of Round Rock's user account
while an investigation into the violation is being conducted or while the agreement is being
terminated.
Ctit-13-1c r \'\°
Each individual signing this agreement on behalf of a party warrants that he or she is legally
authorized to do so and that the party is legally authorized to perform the obligations
undertaken.
Capital Ar
By
Council of Governments
Betty Voights
Executive Director
City of Round Rock
By
Name Sk tie [4r -i Q1
Title 14-R1/l=e4L-