CM-13-11-201ROUND ROCK, TEXAS
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City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Contract No. 2 with Baker-Aicklen &
Associates, Inc. for the Reuse Waterline Improvements - Phase IV -A
(College Park Drive).
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 11/1/2013
Dept Director: Michael Thane, Director of Utilities and Environmental Services
Cost: $4,850.00
Indexes: Self -Financed Water Construction
Attachments: Agmt_ReuselV-A_BakerAicklen_SC#2_CM11.1.13, Council Map
Text of Legislative File CM -13-11-201
This project continues the City's efforts to provide reuse water to the developing northeast area of
Round Rock. The original Professional Services Contract with Baker-Aicklen & Associates, Inc. was
for design and construction phase services for Phase IV -A of the Reuse Waterline Improvements
Projects. This project will extend the existing Reuse Waterline - Phase III, constructed with the
Avery Center Project, north from the Austin Community College Campus along College Park Drive
approximately 2,900 feet. It will terminate south of University Boulevard at a proposed reuse water
line and tank easement, where a future elevated storage tank is currently under construction (Phase
IV -B). This tank will provide 1.25 million gallons of elevated storage capacity for the Reuse Water
System. Phase IV -B's construction began in May of 2013, and has an anticipated completion date
of August 2014. This water line is being financed by the City and will be built in conjunction with the
developer's widening of College Park Drive in the Avery Center. The Avery Center construction has
fallen behind schedule, and it is necessary to continue forward with the design, bidding and
construction of Phase IV -A.
Supplemental Contract No. 1 for $8,000 included the costs of the preparation of Project Documents
and Construction Plans and Bidding Phase services that would have been accounted for in the
budget for the College Park Drive project. It also added another 365 days to the contract and
increased the original contract amount of $24,450 to $32,450.
This Supplemental Contract No. 2 is for $4,850 and includes the costs for preparing exhibits and
related documentation for 50 -foot wide Temporary Construction Easements along the eastern
Right -of -Way of College Park Drive for the entire length of the project. This Supplemental Contract
raises the total contract amount with Baker-Aicklen & Associates, Inc. to $37,300.
Staff recommends approval.
City of Round Rock Page 1 Printed on 10/31/2013
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: Utilities and Environmental Services
Project Mgr/Resource: Jeff Ball
Council Action:
ORDINANCE
Reuse Waterline Improvements - Phase 4A
Project Name: (College Park Drive)
ContractorNendor: Baker-Aicklen & Associates, Inc.
El RESOLUTION
Agenda Wording
City Manager Approval
CMA Wording
Consider executing Supplemental Contract No. 2 with Baker-Aicklen & Associates, Inc. for the Reuse Waterline Improvements -
Phase 4A (College Park Drive).
Attorney Approval
QAttorney
Notes/Comments
Date /el 23) )3
O:\wdox\SCClnts10199112401MISC100285206.XLS Updated 6/3/08
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 2
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: Baker-Aicklen & Associates, Inc. ("Engineer")
ADDRESS: 507 W. Liberty Avenue, Round Rock, TX 78664
PROJECT: Reuse Waterline Improvements — Phase 4A (College Park Drive)
This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Baker-Aicklen & Associates,
Inc., hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 6th day of April, 2012 for the Reuse Waterline Improvements —
Phase 4A (College Park Drive) Project in the amount of $24,450.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on April 26, 2013 to
amend the scope of services and to increase the compensation by $8,000.00 to a total of
$32,450.00;
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $4,850.00 to a total of $37,300.00;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit 13. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$4,850.00 the lump sum amount payable under the Contract for a total of $37,300.00, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract
0199.1240; 00285117
CNA -13- \\- _01
Rev.12/01/08
84275
BAKER-AICKLEN & ASSOCIATES, INC.
By:
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Dch 4cr- 24, 2-o/ 3
Date
CITY OF ROUND ROCK AP ' OVED AS I FORM:
By:
Date
Supplemental Contract
0199.1240; 00285117
evCori
,ap,.,kairr
2
441 T/ Ju
Step i' n L. Sheets, City Attorney
Rev.12/01 /08
84275
ADDENDUM TO EXHIBIT 13
Engineering Services
Original contract: The work to be performed under the original contract consisted of the design
of approximately 2,900 feet of a 16 -inch reclaimed water line from the existing line at the south
end of College Park Drive and Avery/Nelson to the recently constructed 16 -inch reclaimed water
line and 1.25 million gallon elevated storage tank on the north end of College Park Drive, just
south of University Blvd. The work included referencing existingwater and wastewater lines
and providing conceptual layout for future storm drainage conveyance. The original contract
plans were to be combined into a set of plans (by others) for the widening of College Park Drive
to four lanes between University Blvd. and Avery -Nelson Blvd. The combined set of plans was
intended to be constructed by a private developer and not publicly bid.
Supplemental Contract No. 1: The project scope was changed to be stand-alone and publicly
bid. The additional work consisted of creating bidding documents and providing bid phase
services.
Supplemental Contract No. 2: The work to be performed by the ENGINEER under this
supplemental work authorization, in general, will consist of:
1. Preparing exhibits and related documentation for 50 -foot wide Temporary Construction
Easements along the eastern right-of-way line for the entire length of the project.
2. Making City Requested Revisions to the 100% plans and project manual. The 50 -foot
temporary construction easements will require minor changes to the plans and quantities. The
additional construction area will add temporary erosion control measures and increase the
quantity of revegetation as more area will be disturbed by construction. The City also requested
that a new bid item be added to require daily sweeping of the pavement to remove dirt, mud and
construction debris tracked onto the roadway. The work includes updating the bidding and
construction schedule to reflect the resulting time added to the overall project schedule. Note:
The project was scheduled to be advertised on October 17, 2013. The additional work includes
time to coordinate all changes.
ADDENDUM TO EXHIBIT C
Work Schedule
Task Description
Design Survey
Subsurface Utility Engineering
Construction Plan Set Overall Design - Preliminary
Construction Plan Set Overall Design - Final
Prepare temporary construction easements and revise
100% plans (Supplemental Contract No. 2)
Bidding Services
Construction Phase Services
Timeframe or Milestone
Complete
Complete
Complete
Complete
Five working days to prepare temporary construction
easement sketches and ten working days to revise 100%
plans after client negotiates easements and authorizes B -A
to make the revisions
Approx. 60 days after City Publishes Notice to Bidders in
newspaper
Approx. 120 days after City issues Notice to Proceed to
Contractor
ADDENDUM TO EXHIBIT D
Fee Schedule
NEW
TOTALS
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$4,850 $37,300
Estimate $500 I
* Note: Fee for temporary construction easements is $750 each broken down as follows: $250 each parcel for sketches showing easement location,
width and area. $500 each parcel to develop metes & bounds descriptions with refined sketch showing bearings and distances. Metes & bound
descriptions will be provided only if requested by client.
Supplemental
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Surveying: Design and Topography
Sub -surface Util. Engineering
Construction Plan Set Overall Design:
Preliminary
Construction Plan Set Overall Design:
Final
Final Construction Plans Reclaimed
Water Line
Bidding Phase Services
Construction Phase Services
Reclaimed Water Line
* Temporary Construction
Easements
Revise 100% plans & project manual
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